Job summary
An exciting opportunity has arisen in our growing Northwest Endoscopy Academy team as a Mersey School of Endoscopy (MSE) Project Support Administrator. The role is to provide specialised administrative support on a number of competing projects which the MSE is currently running. These vary greatly from arranging educational courses to supporting care navigation initiatives to pursuing innovations in AI technology and their application to endoscopic services.
The service is primarily based in the Royal Liverpool Hospital and the nearby Derwent House NHS site, however, does include an element of travelling to other HEI and NHS sites to support the delivery of courses.
This is a very exciting time for endoscopy services in Liverpool with a number of innovations to be implemented alongside these developments with the aim of providing world class services.
Our ideal candidate will have excellent customer service and organisational skills as well as having significant understanding of facilitating and coordinating educational courses.
Main duties of the job
Main Duties
- Manage and maintain the document and data control process withinthe Project Office, using defined systems
- Issue any relevant progress reports to the Project or ProgrammeManager.
- Correlation of all documentation, logging, filing and distributionaccordingly, ensuring accurate audit trail is maintained.
- Control the quality system within the Project Office, capturing allrelevant processes, and review regularly.
- To attend and minute meetings as and when required, maintain a log of required actions and decisions.
- To pro-actively manage the actions log providing updates as requiredby the Project or Programme Manager.
- Provide administrative support to the Project Team in all aspects ofwork relating to Projects. This will also include the co-ordination ofdiaries, arrangement of meetings, venues and catering requirementsetc.
- Undertaking general administration duties including typing,photocopying, distributing and filing all correspondence, dealing withincoming mail and telephone calls/enquiries.
- Maintain an effective 'bring forward' system, ensuring that deadlinesare adhered to and action is taken as appropriate.
- Provide secretarial support to the Project Team as and when required.
- Carry out any other relevant duties that may be requested to ensurethe systems within the Project Office are under control.
About us
Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.
The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.
The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.
It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.
To hear more about our achievements click herehttps://www.liverpoolft.nhs.uk/media/13089/1606-annual-report-booklet_final.pdf
Follow us on Social Media:
Facebook - Liverpool University Hospitals Careers
Instagram - @LUHFTcareers
Twitter - @LUHFTcareers
Job description
Job responsibilities
Additional Duties
- The post holder should display excellent written and verbalcommunication skills in liaising with other team members, Trustpersonnel and external bodies.
- The ability and commitment to work as an effective team member.
- The post holder should display professionalism when representing the department.
- Co-operate fully in the introduction of new technology and of newmethods of working as appropriate to the post holder.
- Continuously update knowledge of new trends and maintain andimprove knowledge and competence, through self-development.
- Undertake all mandatory training as required by the Trust.
- Support the Manager in:- induction and supervision of new staff within the Project Team,- implementing existing policies and procedures.
Job description
Job responsibilities
Additional Duties
- The post holder should display excellent written and verbalcommunication skills in liaising with other team members, Trustpersonnel and external bodies.
- The ability and commitment to work as an effective team member.
- The post holder should display professionalism when representing the department.
- Co-operate fully in the introduction of new technology and of newmethods of working as appropriate to the post holder.
- Continuously update knowledge of new trends and maintain andimprove knowledge and competence, through self-development.
- Undertake all mandatory training as required by the Trust.
- Support the Manager in:- induction and supervision of new staff within the Project Team,- implementing existing policies and procedures.
Person Specification
Qualifications
Essential
- GCSE English Language & Maths or equivalent.
- RSA 2(or equivalent) Typing/WP ability
Desirable
- Ability to produce documents to a high standard.
Experience
Essential
- Demonstrable previous document/system control experience.
Desirable
- Knowledge of NHS and/or Project Management environment advantageous.
- PRINCE 2
Knowledge
Essential
- Thorough understanding of MS Office software packages, including Microsoft Outlook.
- Excellent knowledge and understanding of MS Word and associated packages. Must possess fast accurate typing skills.
Desirable
- Advanced Word, Excel, Powerpoint, Database Management Project Office software, e.g. MS Project Standard.
Skills
Essential
- Ability to work within a high pressure environment, and have the ability to multi-task
Other
Essential
- Excellent interpersonal skills, the ability to communicate effectively with all members of the Project Team and the Trust, and externally with project advisors.
- Must be a self-starter who will approach tasks in a co-ordinated manner and with sensitivity, thus ensuring tasks are completed efficiently and on target, with minimum supervision.
- Must have an excellent telephone manner
Person Specification
Qualifications
Essential
- GCSE English Language & Maths or equivalent.
- RSA 2(or equivalent) Typing/WP ability
Desirable
- Ability to produce documents to a high standard.
Experience
Essential
- Demonstrable previous document/system control experience.
Desirable
- Knowledge of NHS and/or Project Management environment advantageous.
- PRINCE 2
Knowledge
Essential
- Thorough understanding of MS Office software packages, including Microsoft Outlook.
- Excellent knowledge and understanding of MS Word and associated packages. Must possess fast accurate typing skills.
Desirable
- Advanced Word, Excel, Powerpoint, Database Management Project Office software, e.g. MS Project Standard.
Skills
Essential
- Ability to work within a high pressure environment, and have the ability to multi-task
Other
Essential
- Excellent interpersonal skills, the ability to communicate effectively with all members of the Project Team and the Trust, and externally with project advisors.
- Must be a self-starter who will approach tasks in a co-ordinated manner and with sensitivity, thus ensuring tasks are completed efficiently and on target, with minimum supervision.
- Must have an excellent telephone manner
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
