Job summary
Working within a busy Patient Advice and Liaison Service Team, you will support patients/carers and relatives to raise concerns, complaints and enquiries, ensuring that they are offered a satisfactory resolution as a result of the action taken. You will treat all patients, carers and relatives with empathy, compassion and consideration.
Main duties of the job
- To provide a high-class customer focused service to patients and visitors. The post holder fulfils the role of Patient Advice and Liaison Assistant, sign posting patients and visitors and ensuring that their immediate needs are addressed.
- Deal with complainants who telephone, write or visit the department.
- To assist/support the Patient Advice and Liaison Officer in taking, resolving and closing concerns.
- Implements the Trust's Complaints process.
- To assist/support the Patient Advice and Liaison Officer in providing weekly, monthly and quarterly reports from Datix.
- Work collaboratively and co-operatively with others to develop and facilitate the complaints process provided for complainants and their representatives.
Working as a Patient Advice and Liaison Assistant, you will be expected to uphold the Trust values and behaviours when dealing with patients and their families.
About us
Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.
The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.
The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.
It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.
To hear more about our achievements click here https://www.liverpoolft.nhs.uk/media/13089/1606-annual-report-booklet_final.pdf
Follow us on Social Media:
Facebook - Liverpool University Hospitals Careers
Instagram - @LUHFTcareers
Twitter - @LUHFTcareers
Job description
Job responsibilities
- Signpost patients/carers/relatives etc to relevant wards/departments and agencies who can facilitate their enquiry
- Deal with verbal concerns face to face and on the telephone with sensitivity, tact and empathy including customers who have barriers to communication, such as mental health problems, visual or hearing impairments, physical disabilities, or where English as a second language and grieving, bereaved patients and relatives.
- Deal with angry and /or abusive complainants on the telephone and face to face.
- Identify concerns provided by patients/carers/relatives etc establish their details and provide advice and support this process to resolve their concerns locally. Ensure follow-up call to ensure actions have been completed.
- Attend meetings when required.
- Responsible for data entry of all concern/complaints data onto the Datix Complaint System. Attention to detail is essential and ensuring all information is up to date and accurate.
- Assist the Patient Advice and Liaison Officer to provide a number of Datix reports on a weekly, monthly and quarterly basis on theming concerns and complaints.
- Maintain the tracking system for the caseload of complaints ensuring that reminders are sent to managers are laid down in the Trust's Complaints Procedure.
- Provide support to the Complaints Coordinator in managing their caseload of formal written complaints, ensuring that they are dealt with in the timescales laid down in the Trust's complaints procedure.
- In conjunction with the Complaints Co-ordinators, analyse the complaints letters as soon as they are received, acknowledge receipt of the letter and identify and list all of the salient points. Forward complaint letters to appropriate managers, with a list of all of the points to be investigated.
- Support the Patient Advice and Liaison Officer and Complaints Coordinators in cooperating and negotiating with the local Independant Advocacy and Citizen Advice Bureau Services, Offices of Local Members of Parliament (MP's), the Health Service Ombudsman and other Health and Social Care providers.
- Provide advice and support to patients, relatives and staff regarding the NHS Complaints Procedure and in relation to the specific questions raised by complainants in their complaint.
- Act in a way which supports and protects patient confidentiality, treat all complainants with dignity and respect and ensure equal access to the NHS complaints procedure for all complaints. Support equality and diversity.
- Contribute to Trust-wide training events regarding complaints and customer care, including the Trust Welcome Event and the customer care course and local induction.
- Participate in development review and maintain a portfolio of learning development.
Job description
Job responsibilities
- Signpost patients/carers/relatives etc to relevant wards/departments and agencies who can facilitate their enquiry
- Deal with verbal concerns face to face and on the telephone with sensitivity, tact and empathy including customers who have barriers to communication, such as mental health problems, visual or hearing impairments, physical disabilities, or where English as a second language and grieving, bereaved patients and relatives.
- Deal with angry and /or abusive complainants on the telephone and face to face.
- Identify concerns provided by patients/carers/relatives etc establish their details and provide advice and support this process to resolve their concerns locally. Ensure follow-up call to ensure actions have been completed.
- Attend meetings when required.
- Responsible for data entry of all concern/complaints data onto the Datix Complaint System. Attention to detail is essential and ensuring all information is up to date and accurate.
- Assist the Patient Advice and Liaison Officer to provide a number of Datix reports on a weekly, monthly and quarterly basis on theming concerns and complaints.
- Maintain the tracking system for the caseload of complaints ensuring that reminders are sent to managers are laid down in the Trust's Complaints Procedure.
- Provide support to the Complaints Coordinator in managing their caseload of formal written complaints, ensuring that they are dealt with in the timescales laid down in the Trust's complaints procedure.
- In conjunction with the Complaints Co-ordinators, analyse the complaints letters as soon as they are received, acknowledge receipt of the letter and identify and list all of the salient points. Forward complaint letters to appropriate managers, with a list of all of the points to be investigated.
- Support the Patient Advice and Liaison Officer and Complaints Coordinators in cooperating and negotiating with the local Independant Advocacy and Citizen Advice Bureau Services, Offices of Local Members of Parliament (MP's), the Health Service Ombudsman and other Health and Social Care providers.
- Provide advice and support to patients, relatives and staff regarding the NHS Complaints Procedure and in relation to the specific questions raised by complainants in their complaint.
- Act in a way which supports and protects patient confidentiality, treat all complainants with dignity and respect and ensure equal access to the NHS complaints procedure for all complaints. Support equality and diversity.
- Contribute to Trust-wide training events regarding complaints and customer care, including the Trust Welcome Event and the customer care course and local induction.
- Participate in development review and maintain a portfolio of learning development.
Person Specification
Qualifications
Essential
- Educated to NVQ Level 2 Customer Services or equivalent
Experience
Essential
- Demonstrable experience in direct customer service roles
Knowledge
Essential
- Understanding of the importance of confidentiality and data protection
Desirable
- Knowledge of hospital systems - eg DATIX, Microsoft Office
Skills
Essential
- Keyboard skills
- Ability to manage conflict and highly difficult situations
- Ability to effectively communicate with a range of individuals
- Ability to take notes in meetings
- Organised and methodical approach
- Demonstrate a high degree of influencing skills to carry out the requirements of the post
other
Essential
- Commitment to improving the quality of hospital services and providing a positive experience for patients and visitors
- Ability to work on own initiative
Person Specification
Qualifications
Essential
- Educated to NVQ Level 2 Customer Services or equivalent
Experience
Essential
- Demonstrable experience in direct customer service roles
Knowledge
Essential
- Understanding of the importance of confidentiality and data protection
Desirable
- Knowledge of hospital systems - eg DATIX, Microsoft Office
Skills
Essential
- Keyboard skills
- Ability to manage conflict and highly difficult situations
- Ability to effectively communicate with a range of individuals
- Ability to take notes in meetings
- Organised and methodical approach
- Demonstrate a high degree of influencing skills to carry out the requirements of the post
other
Essential
- Commitment to improving the quality of hospital services and providing a positive experience for patients and visitors
- Ability to work on own initiative
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
