Job summary
The post holder will work as part of the Corporate Governance Team, within the portfolio of the Director of Corporate Affairs/Company Secretary to establish, develop and maintain arrangements and procedures for the sound corporate governance of the Trust.This will include ensuring that meetings within the Corporate Governance Committee Structure at site level, and other significant meetings, have robust administration in place and that Trust policies and procedures are followed to ensure compliance with the respective terms of reference.
The post is based across our hospital sites, with a requirement to travel to the Royal, Broadgreen and Aintree sites, with a degree of flexible working and the opportunity to work from home
Main duties of the job
The post holder must be able to demonstrate competence with regard to a wide range of secretarial and administrative duties including the use and application of information technology. It is essential to possess excellent organisational, interpersonal and communication skills, and be able to manage own workload with the minimum of supervision, and work to tight deadlines.
Preparation of agendas and minutes, taking appropriate follow-up action as required for all meetings within the Corporate Governance Committee Structure as identified. This includes, (but is not exhaustive to) the following:
- Preparing agendas.
- Ensuring that all papers are collated, quality checked, formatted and circulated.
- Production of a Chair's Briefing.
- Taking and transcribing of minutes.
- Compiling an assurance report for submission to the parent group.
- Ensuring all actions relevant to the appropriate meetings are circulated to the associated lead(s) following the meeting and followed up for response in a timely manner.
- Liaise and negotiate with all levels of staff across the organisation to ensure papers are received within required timeframe.
About us
Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.
The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.
The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.
It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.
To hear more about our achievements click here https://www.liverpoolft.nhs.uk/media/13089/1606-annual-report-booklet_final.pdf
Follow us on Social Media:
Facebook - Liverpool University Hospitals Careers
Instagram - @LUHFTcareers
Twitter - @LUHFTcareers
Job description
Job responsibilities
- To maintain terms of reference for all hospital site-level governance meetings.
- To implement effective systems for developing and managing the forward plan and agenda for each Group .
- To coordinate the production of papers ensuring timely distribution of agendas and supporting papers for internal and external stakeholders.
- Preparation of agendas and minutes, taking appropriate follow-up action as required for all meetings within the Corporate Committee Structure as identified.
- Use various IT Microsoft packages and the Trusts Board Portal system
- General Administration Duties.
Job description
Job responsibilities
- To maintain terms of reference for all hospital site-level governance meetings.
- To implement effective systems for developing and managing the forward plan and agenda for each Group .
- To coordinate the production of papers ensuring timely distribution of agendas and supporting papers for internal and external stakeholders.
- Preparation of agendas and minutes, taking appropriate follow-up action as required for all meetings within the Corporate Committee Structure as identified.
- Use various IT Microsoft packages and the Trusts Board Portal system
- General Administration Duties.
Person Specification
Qualifications
Essential
- Educated to GCSE/O Level standard/equivalent or higher
- NVQ 3/equivalent in relevant area of study
Desirable
Experience
Essential
- Excellent I.T. skills with knowledge and experience of all Microsoft office packages
- Demonstrable experience in administration
Skills
Essential
- An ability to work flexibly and adapt quickly to changes and proactively manage competing priorities, whilst using own initiative
- Ability to communicate professionally at all levels in a helpful courteous manner
- Excellent Organisation Skills
- Ability to organise workload effectively and prioritise to meet deadlines
- Ability to work individually or as part of a team
- Best practice in relation to minute taking and meeting facilitation skills
- Understand the critical importance of confidentiality
- Excellent IT knowledge, specifically relating to all Microsoft packages
Other Requirements
Essential
- Ability to show understanding and appreciation of the need to maintain confidentiality in all matters - Data Protection Act
- Ability and willingness to undergo further training in accordance with the needs of the post
Person Specification
Qualifications
Essential
- Educated to GCSE/O Level standard/equivalent or higher
- NVQ 3/equivalent in relevant area of study
Desirable
Experience
Essential
- Excellent I.T. skills with knowledge and experience of all Microsoft office packages
- Demonstrable experience in administration
Skills
Essential
- An ability to work flexibly and adapt quickly to changes and proactively manage competing priorities, whilst using own initiative
- Ability to communicate professionally at all levels in a helpful courteous manner
- Excellent Organisation Skills
- Ability to organise workload effectively and prioritise to meet deadlines
- Ability to work individually or as part of a team
- Best practice in relation to minute taking and meeting facilitation skills
- Understand the critical importance of confidentiality
- Excellent IT knowledge, specifically relating to all Microsoft packages
Other Requirements
Essential
- Ability to show understanding and appreciation of the need to maintain confidentiality in all matters - Data Protection Act
- Ability and willingness to undergo further training in accordance with the needs of the post
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
