Job summary
We are looking for highly motivated and enthusiastic colleague to join Estates & Facilities - based in Aintree, but required to work across all sites as we progress the implementation of the system.
The Division of Estates & Facilities has over 1600 staff covering cleaning, catering, maintenance, estates, portering, security, transport, linen, medical engineering, decontamination and much more!
We have an opportunity for a new post to lead on the implementation of a new CAFM system and take forward the future management of the system.
This will be ideally suited to an experienced system administrator who has the skills and knowledge to work in a busy estates & facilities department and take ownership and responsibility for a computerised system.
This project is critical to the Divisions operational success going forward, as it is central to managing Hard FM and Soft FM jobs and reporting.
We have procured a new CAFM (computer-aided facility management,) which is the software that will assist the FM managers deliver and measure their service delivery and assure the Trust senior management of the delivery of Estates and Facilities services across LUFHT. CAFM solutions offer advanced capabilities that provide a deeper level of insight into LUHFTs building's operations. It encompasses assets, resources, helpdesk and on line reporting system.
Main duties of the job
This cross-site post as CAFM Manager will support the Divisional business plan. The post holder will lead on the workstreams integral to the CAFM system and work closely with operational teams and relevant stakeholders to support the delivery
The post holder will be responsible for supporting the delivery of CAFM, but more importantly, will lead on continuous management of the system, becoming the subject matter expert.
The post holder will demonstrate
- understanding of CAFM system and its benefits
- establishing and building relationships with all stakeholders
- understanding of Estates & Facilities
About us
Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.
The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.
The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.
It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.
To hear more about our achievements click herehttps://www.liverpoolft.nhs.uk/media/13089/1606-annual-report-booklet_final.pdf
Follow us on Social Media:
Facebook - Liverpool University Hospitals Careers
Instagram - @LUHFTcareers
Twitter - @LUHFTcareers
Job description
Job responsibilities
To work closely with the operational teams / relevant key stakeholders to develop, implement and deliver the CAFM system.
Responsible for the management and coordination of workstreams to populate and operate the CAFM system
Support operational teams in the identification and development of benefits
Work in partnership with internal stakeholders in the Division to embed the system ensuring sustainable change into everyday operational business.
Please see the attached description of the duties supplements the generic job description of Project Manager - applicants are encouraged to read this.
Job description
Job responsibilities
To work closely with the operational teams / relevant key stakeholders to develop, implement and deliver the CAFM system.
Responsible for the management and coordination of workstreams to populate and operate the CAFM system
Support operational teams in the identification and development of benefits
Work in partnership with internal stakeholders in the Division to embed the system ensuring sustainable change into everyday operational business.
Please see the attached description of the duties supplements the generic job description of Project Manager - applicants are encouraged to read this.
Person Specification
Qualifications
Essential
- Relevant first degree or equivalent experience
- Programme management to post graduate diploma level
Desirable
- Formal quality / improvement qualification or equivalent QI experience in a business environment
Knowledge
Essential
- Specialist knowledge and in-depth experience of working in a quality improvement or Estates & Facilities
Desirable
- Demonstrable Understanding of Hard FM and Soft FM in Estates and Facilities
Skills
Essential
- Excellent interpersonal and facilitation skills
- Excellent oral and written communication skills
- Experience of dealing with and communicating highly complex, highly sensitive and highly contentious information to large groups of Staff or Public
- Negotiation, motivation and influencing skills
- Ability to present project management techniques and tools
- Ability to discuss quality improvement with non-technical users
Experience
Essential
- Demonstrable experience and working knowledge of project /programme management, financial implications and improvement methodologies and the ability to apply them in clinical settings, working with different staff groups at all levels within the organisation.
- Supporting service change within complex service environment.
- Experience of working with clinical staff and operational teams.
- Experience of working in partnership with teams across the Trust
- Substantial experience of providing improvement support to a series of complex, large inter-related projects
- Substantial experience of using Microsoft Office applications
- Experience off affecting change in an organisation
- Analyses of non-routine data, interpretation and resolution
Desirable
- Teaching and presentation skills
- Experience of working in a NHS environment
- A good understanding of the application of information and IT systems to support patient care
Person Specification
Qualifications
Essential
- Relevant first degree or equivalent experience
- Programme management to post graduate diploma level
Desirable
- Formal quality / improvement qualification or equivalent QI experience in a business environment
Knowledge
Essential
- Specialist knowledge and in-depth experience of working in a quality improvement or Estates & Facilities
Desirable
- Demonstrable Understanding of Hard FM and Soft FM in Estates and Facilities
Skills
Essential
- Excellent interpersonal and facilitation skills
- Excellent oral and written communication skills
- Experience of dealing with and communicating highly complex, highly sensitive and highly contentious information to large groups of Staff or Public
- Negotiation, motivation and influencing skills
- Ability to present project management techniques and tools
- Ability to discuss quality improvement with non-technical users
Experience
Essential
- Demonstrable experience and working knowledge of project /programme management, financial implications and improvement methodologies and the ability to apply them in clinical settings, working with different staff groups at all levels within the organisation.
- Supporting service change within complex service environment.
- Experience of working with clinical staff and operational teams.
- Experience of working in partnership with teams across the Trust
- Substantial experience of providing improvement support to a series of complex, large inter-related projects
- Substantial experience of using Microsoft Office applications
- Experience off affecting change in an organisation
- Analyses of non-routine data, interpretation and resolution
Desirable
- Teaching and presentation skills
- Experience of working in a NHS environment
- A good understanding of the application of information and IT systems to support patient care
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
