Job summary
The Corporate Division are looking to employ an experienced Personal Assistant to join the team, based at Cherry Tree House, Aintree. The successful post holder will work alongside the Associate Directors assisting them to orchestrate, plan and manage their workloads.
Main duties of the job
This primary function of this role will be to support the Corporate Associate Directors with all aspects of Administration duties as outlined within the job description and person specification.
About us
Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.
The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.
The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.
It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.
To hear more about our achievements click here https://www.liverpoolft.nhs.uk/media/13089/1606-annual-report-booklet_final.pdf
Follow us on Social Media:
Facebook - Liverpool University Hospitals Careers
Instagram - @LUHFTcareers
Twitter - @LUHFTcareers
Job description
Job responsibilities
Examples of what the successful individual will be responsible for include, but not limited to the following tasks:
Arranging and booking travel, transport and accommodation for the leadership team
Manage and coordinate meetings, supporting note taking, minute writing.
Organise catering and refreshments have been arranged and general set up of meeting rooms within head office
Maintain and manage holiday spreadsheets
Collate and file expenses
Coordinate time sensitive tasks and work to ensure deadlines are achieved
Job description
Job responsibilities
Examples of what the successful individual will be responsible for include, but not limited to the following tasks:
Arranging and booking travel, transport and accommodation for the leadership team
Manage and coordinate meetings, supporting note taking, minute writing.
Organise catering and refreshments have been arranged and general set up of meeting rooms within head office
Maintain and manage holiday spreadsheets
Collate and file expenses
Coordinate time sensitive tasks and work to ensure deadlines are achieved
Person Specification
Qualifications
Essential
- RSA III or equivalent - Typing
Desirable
Experience
Essential
- Demonstrable experience as a Personal Assistant at a senior level
- Experience of working as a team member
- Proven experience of prioritising work and meeting deadlines
Knowledge
Essential
- NHS Background or an understanding of the NHS
Skills
Essential
- Audio Typing
- Computer literate in Microsoft Packages: Word, Outlook and PowerPoint
- Ability to produce accurate minutes of meetings
- Ability to use initiative, judgement to critically analyse and resolve problems, seeking advice/assistance, where appropriate
- Good administrative and organisational skills
- Good communication skills, both written and oral
- Ability to cope in a continually changing NHS Environment
- Ability to motivate self
Desirable
- Shorthand
- Microsoft Office or equivalent - Databases/Excel
- Excel/Access
Other
Essential
- Ability to recognise the importance, confidentiality and sensitivity of issues and act with the utmost discretion
Person Specification
Qualifications
Essential
- RSA III or equivalent - Typing
Desirable
Experience
Essential
- Demonstrable experience as a Personal Assistant at a senior level
- Experience of working as a team member
- Proven experience of prioritising work and meeting deadlines
Knowledge
Essential
- NHS Background or an understanding of the NHS
Skills
Essential
- Audio Typing
- Computer literate in Microsoft Packages: Word, Outlook and PowerPoint
- Ability to produce accurate minutes of meetings
- Ability to use initiative, judgement to critically analyse and resolve problems, seeking advice/assistance, where appropriate
- Good administrative and organisational skills
- Good communication skills, both written and oral
- Ability to cope in a continually changing NHS Environment
- Ability to motivate self
Desirable
- Shorthand
- Microsoft Office or equivalent - Databases/Excel
- Excel/Access
Other
Essential
- Ability to recognise the importance, confidentiality and sensitivity of issues and act with the utmost discretion
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
