Job summary
An exciting opportunity has arisen to appoint a permanent Senior Purchase Ledger Assistant, to support the Purchase Ledger function within our Trust.
Main duties of the job
The individual will provide financial and administrative support to the Financial Services section of the Finance department, working on a daily basis under the supervision of the Purchase Ledger Team Leader.
Ensure supplier invoices are registered, approved and processed for payment in line with the Cabinet Office Procurement Policy note and agreed supplier terms
Resolve creditor queries in a pragmatic and timely manner.
Ensure compliance with the Trust's SFIs, relevant Trust policy and NHS guidance and policy.
About us
Black Country Healthcare NHS Foundation Trust provides specialist mental health, learning disability, and community healthcare services for the population of the Black Country.
Black Country Healthcare NHS Foundation Trust was formed on 1 April 2020, after NHS England and NHS Improvement approved the merger of Black Country Partnership NHS Foundation Trust and Dudley and Walsall Mental Health Partnership NHS Trust.
Combining resources, strategies and talented workforce enables us to deliver a wider variety of outstanding services that are based on best practice and are continually improving.
We currently employ over 5,000 members of staff and just like the population we serve, we are made up of diverse cultures and backgrounds.
Job description
Job responsibilities
Receipt and accurate input onto the ledger any invoices received from external organisations and send out to relevant Managers for payment authorisation. Ensuring the correct Organisation name and details are on the invoice to begin with.
Ensure invoices are processed to the correct purchase order and highlight where invoices are received without a purchase order that should have one to the Purchase ledger supervisor.
Matching of completed Good Received Notifications to registered invoices.
Perform supplier statement reconciliations weekly on key accounts. Utilise the findings to update the account with any adjustments on a timely manner and discuss any problems with the supplier.
Ensure VAT is correctly input and recorded on invoice in accordance with HMRC classifications.
Answer queries regarding payment of Invoices from staff and external organisations.
Develop and maintain relationships with suppliers and key internal contacts ensuring work and information flows are optimised to ensure efficient invoice approval.
Job description
Job responsibilities
Receipt and accurate input onto the ledger any invoices received from external organisations and send out to relevant Managers for payment authorisation. Ensuring the correct Organisation name and details are on the invoice to begin with.
Ensure invoices are processed to the correct purchase order and highlight where invoices are received without a purchase order that should have one to the Purchase ledger supervisor.
Matching of completed Good Received Notifications to registered invoices.
Perform supplier statement reconciliations weekly on key accounts. Utilise the findings to update the account with any adjustments on a timely manner and discuss any problems with the supplier.
Ensure VAT is correctly input and recorded on invoice in accordance with HMRC classifications.
Answer queries regarding payment of Invoices from staff and external organisations.
Develop and maintain relationships with suppliers and key internal contacts ensuring work and information flows are optimised to ensure efficient invoice approval.
Person Specification
Education/Qualifications
Desirable
- AAT Technician / Working Towards AAT qualification or equivalent CCAB
Knowledge
Essential
- Knowledge of spreadsheets and using a computerised General Ledger System
Desirable
- Knowledge of Integra Computerised General Ledger System E D Senior Purchase Ledger Assistant
Experience
Essential
- Experience in Finance Office environment
- Experience in Month End processes in particular in the production of Control Account Reconciliations
Desirable
- Previous NHS experience in a Purchase ledger role
- Experience of Managing staff and their development
Skills/Personal qualities
Essential
- Must be able to communicate clearly, concisely and courteously both verbally and in writing
- Willingness to work in co-operation with colleagues of a variety of disciplines in a flexible manner
- Ability to work to under minimal supervision and direction
- Ability to make timely and sound decisions
- Demonstrates the understanding and importance of teamwork
- Ability to use initiative in completing tasks
Trust Behaviours
Essential
- Be compassionate, empathetic and caring to everyone
- Enable yourself and others to act with confidence and authority in order to achieve the best outcome for everyone
- Work with others. Be inclusive by understanding and valuing others to achieve the best results for everyone and everything we do
- Act with transparency and honesty; respect and value others to do the right thing at the right time for everyone.
Person Specification
Education/Qualifications
Desirable
- AAT Technician / Working Towards AAT qualification or equivalent CCAB
Knowledge
Essential
- Knowledge of spreadsheets and using a computerised General Ledger System
Desirable
- Knowledge of Integra Computerised General Ledger System E D Senior Purchase Ledger Assistant
Experience
Essential
- Experience in Finance Office environment
- Experience in Month End processes in particular in the production of Control Account Reconciliations
Desirable
- Previous NHS experience in a Purchase ledger role
- Experience of Managing staff and their development
Skills/Personal qualities
Essential
- Must be able to communicate clearly, concisely and courteously both verbally and in writing
- Willingness to work in co-operation with colleagues of a variety of disciplines in a flexible manner
- Ability to work to under minimal supervision and direction
- Ability to make timely and sound decisions
- Demonstrates the understanding and importance of teamwork
- Ability to use initiative in completing tasks
Trust Behaviours
Essential
- Be compassionate, empathetic and caring to everyone
- Enable yourself and others to act with confidence and authority in order to achieve the best outcome for everyone
- Work with others. Be inclusive by understanding and valuing others to achieve the best results for everyone and everything we do
- Act with transparency and honesty; respect and value others to do the right thing at the right time for everyone.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
