Job summary
We require an enthusiastic, highly motivated full time Archive Assistant to join our busy Archive Record Service at Black Country Healthcare NHS Foundation Trust.
Excellent organisational, communication and accurate data input skills are essential, with the ability to work well under pressure and cope with conflicting demands, and have the ability to use your own initiative, while maintaining excellent attention to detail and a high level of confidentiality.
Main duties of the job
The Archive Assistant will be part of a multi-functional team providing a comprehensive administrative support to the Archive Record Service.
The post is ideally suited to a self-motivated individual with a 'hands-on' approach to the day-to-day activities of the highly busy Archive Record service.
This opportunity will offer the chance to learn practical administration job skills and knowledge to support future NHS career progression.
About us
The Archive Assistant will be expected to uphold the values of the Trust and exhibit the expected Trust behaviours aligned to the Trust's values.
As part of a Trust-wide Service you may be required to travel to other units within the Trust to provide an Archive Record Service when required hence it would be desirable if you held a current Driving License.
The Archive Record Services have flexible working hours (between 8.00am and 6.00pm) Monday to Friday.
Job description
Job responsibilities
To be responsible for the retrieval, filing, storage and archiving of health records.
To use the National spine (NCRS) to check patient details as and when necessary. To operate Trusts systems on a daily basis by inputting and retrieving information relating to health records.
To operate Trusts systems on a daily basis by inputting and retrieving information relating to health records:
- Patient Administration System Rio.
- EHR Electronic Health Records tracking system and archiving database.
- Iron Mountain off-site storage database.
Job description
Job responsibilities
To be responsible for the retrieval, filing, storage and archiving of health records.
To use the National spine (NCRS) to check patient details as and when necessary. To operate Trusts systems on a daily basis by inputting and retrieving information relating to health records.
To operate Trusts systems on a daily basis by inputting and retrieving information relating to health records:
- Patient Administration System Rio.
- EHR Electronic Health Records tracking system and archiving database.
- Iron Mountain off-site storage database.
Person Specification
Qualifications
Essential
- GCSE English (Grade 9 - 4) or equivalent or relevant experience
- Relevant clerical/ administrative experience in a similar role
- Working knowledge of computer packages, in particular Microsoft Office
Person Specification
Qualifications
Essential
- GCSE English (Grade 9 - 4) or equivalent or relevant experience
- Relevant clerical/ administrative experience in a similar role
- Working knowledge of computer packages, in particular Microsoft Office
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
