Oncology Medical Secretary

Birmingham Women's and Children's NHS Foundation Trust

The closing date is 29 January 2025

Job summary

Are you an experienced Medical Secretary? Are you looking for a challenge in a Medical Secretarial role? Then come and join us at the Birmingham Women's and Children's Hospital. We have an exciting opportunity of a Medical Secretary role in the BSC department based at Birmingham Children's Hospital.

This is an exciting opportunity for an individual who relishes a challenge and is keen to demonstrate their skills and abilities in using their own initiative. This role is very demanding and applicants need to be self-motivated and possess an RSA/OCR level II qualification (or equivalent). Desirably you will have an AMSPAR Diploma, or medical secretarial experience. You must enjoy working within multi-disciplinary teams and have the ability to relate to children, parents and members of the public, complemented by excellent organisational and communication skillsYour key role will be managing multiple consultants and their workload. You will need waiting list management experience. You will work closely with the medical secretaries within the team. This role is essential to the department and you will need to be self-motivated and highly organised and enthusiastic. This role can be demanding and flexibility and dedication is a necessity. You must enjoy working within a multi-disciplinary team and have the ability to prioritise your work load by having excellent communication skills.

Main duties of the job

A Medical Secretary is an essential and very important role. This person will manage waiting lists for their own consultants inpatient and outpatient waiting lists and inpatient waiting lists for consultants across BSC, set up and book patients into clinics, book daycase and inpatient episodes, organise their dairy, minute take for meetings when needed, type clinic letters and answer patient phone calls. This role assists the consultants in providing an excellent pathway taking the patient from the initial referral through their treatment pathway. This post will also help cover when other secretaries within the team are on annual leave.

About us

Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.

Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.

Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.

Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0-25 years old.

Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.

Date posted

15 January 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

284-24-6366189-DMUT-B

Job locations

Birmingham Children's Hospital

Steelhouse Lane

Birmingham

B4 6NH

Job description

Job responsibilities

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.

When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).

Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

Job description

Job responsibilities

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.

Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

Person Specification

Skills

Essential

Working knowledge of medical terminology
Good English and Numeracy
Can work autonomy when necessary
Time management
Ability to work under pressure
Highly motivated
Flexible - Able to adopt a flexible approach when required by the needs of the service
Possess enthusiasm for developing the role
Able to work the hours and duties required by the post
Waiting list experience

Desirable

Experience of Hospital Systems
Departmental Terminology

Qualifications

Essential

AMSPAR Diploma or equivalent qualifications or minimum of 2 year Med Sec experience
Level 2 RSA/OCR word processing/typing qualification/equivalent experience

Desirable

Level 3 word processing/ typing qualification

Knowledge

Essential

Medical Secretarial experience
Audio typing experience
Good telephone manner
Computer literacy
Experience of working under pressure
Diary management experience
Attention to detail
Waiting list experience
Working knowledge of medical terminology
Accuracy
Excellent communicator
Able to work as part of team
Able to use own initiative
Ability to work under pressure and to multi-task
Able to work to deadlines
Ability to work without direct supervision

Desirable

Enjoys

Person Specification

Skills

Essential

Working knowledge of medical terminology
Good English and Numeracy
Can work autonomy when necessary
Time management
Ability to work under pressure
Highly motivated
Flexible - Able to adopt a flexible approach when required by the needs of the service
Possess enthusiasm for developing the role
Able to work the hours and duties required by the post
Waiting list experience

Desirable

Experience of Hospital Systems
Departmental Terminology

Qualifications

Essential

AMSPAR Diploma or equivalent qualifications or minimum of 2 year Med Sec experience
Level 2 RSA/OCR word processing/typing qualification/equivalent experience

Desirable

Level 3 word processing/ typing qualification

Knowledge

Essential

Medical Secretarial experience
Audio typing experience
Good telephone manner
Computer literacy
Experience of working under pressure
Diary management experience
Attention to detail
Waiting list experience
Working knowledge of medical terminology
Accuracy
Excellent communicator
Able to work as part of team
Able to use own initiative
Ability to work under pressure and to multi-task
Able to work to deadlines
Ability to work without direct supervision

Desirable

Enjoys

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.