Birmingham Women's and Children's NHS Foundation Trust

Senior Administrator

This job is now closed

Job summary

Are you looking for a new opportunity to support the delivery of an excellent services to children and young people in Birmingham?We are looking for a part time (22.5 hours per week) Senior Administrator to work within the STICK Team. A successful candidate will be providing administrative and secretarial support for the Early Help services within Forward Thinking Birmingham.The post holder will be the first point of contact for those contacting the Service including patients, professionals, and members of the public. Working in a busy office environment, the post holder should be able to act independently, using his/her own initiative. Opportunity exists for the post holder to make recommendations for service improvement by working alongside admin staff and attending administration meetings.This is a key role supporting the effective running of the FTB Service. All applicants must demonstrate high levels of accuracy and attention to detail, work well with others and have a passion to providing a quality service with a track record of adding value to a work place.This role is a part-time job share, administration team working hours are Monday to Friday 09:00-17:00 - hours can be flexible around these times and day. With a mix of both office working and remote working.We look forward to hearing from you.For any further questions, please contact Joanne Dulson-Cox, Operational Manager. Mobile: 07500 959471

Main duties of the job

To provide comprehensive administrative and project support to the STICK Youth Mental Health team.

Taking direction from the Clinical Leads in the successful delivery of projects, work and initiatives to support their roles.

Provide comprehensive support on all administrative duties determined by the above leads, including but not exclusively; organising meetings and all administrative tasks associated with this, updating of a range of spread sheets, including patient trackers and creating meeting agendas.

To provide wider administrative support to the departments, in collaboration with other administrative staff.

About us

Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.

Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.

Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.

Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0-25 years old.

Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.

Date posted

25 November 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year Pro Rata

Contract

Permanent

Working pattern

Part-time, Job share

Reference number

284-24-6760468-MHSCM

Job locations

Forward Thinking Birmingham, Printing House

Printing House Street

Birmingham

B4 6DF

Job description

Job responsibilities

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.

When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).

Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment

Job description

Job responsibilities

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.

Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment

Person Specification

Education / Qualifications

Essential

Proven experience in the use of all Microsoft products
Extensive use of Microsoft Excel

Knowledge and Experience

Essential

Extensive administration experience (minimum three years)
Able to work to tight deadlines
Able to support the production of reports, business papers, project documentation, agendas, minutes, and any other documents used within the department.
Works to a high level of accuracy and attention to detail
Experience of successfully operating in a politically sensitive environment
Able to extract, interpret and analyse information via the use of Microsoft excel and any other systems used within the team
Capable of managing own workload and working to tight and often challenging deadlines
Experience of providing administrative support insetting up and implementing internal processes and procedures
Demonstrated capability to plan over short-, medium- and long-term timeframes and adjust plans and resource requirements accordingly

Personal Qualities

Essential

Ability to work within a larger team
Ability to be flexible
Ability to work in a fast-paced environment
Self-motivating and able to work on own initiative
Reliable and organised
Ability to communicate well and to form positive working relationships with staff at all levels

Person Specification

Education / Qualifications

Essential

Proven experience in the use of all Microsoft products
Extensive use of Microsoft Excel

Knowledge and Experience

Essential

Extensive administration experience (minimum three years)
Able to work to tight deadlines
Able to support the production of reports, business papers, project documentation, agendas, minutes, and any other documents used within the department.
Works to a high level of accuracy and attention to detail
Experience of successfully operating in a politically sensitive environment
Able to extract, interpret and analyse information via the use of Microsoft excel and any other systems used within the team
Capable of managing own workload and working to tight and often challenging deadlines
Experience of providing administrative support insetting up and implementing internal processes and procedures
Demonstrated capability to plan over short-, medium- and long-term timeframes and adjust plans and resource requirements accordingly

Personal Qualities

Essential

Ability to work within a larger team
Ability to be flexible
Ability to work in a fast-paced environment
Self-motivating and able to work on own initiative
Reliable and organised
Ability to communicate well and to form positive working relationships with staff at all levels

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Birmingham Women's and Children's NHS Foundation Trust

Address

Forward Thinking Birmingham, Printing House

Printing House Street

Birmingham

B4 6DF

Employer's website

https://bwc.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Birmingham Women's and Children's NHS Foundation Trust

Address

Forward Thinking Birmingham, Printing House

Printing House Street

Birmingham

B4 6DF

Employer's website

https://bwc.nhs.uk/ (Opens in a new tab)