Birmingham Women's and Children's NHS Foundation Trust

Medical Education Administrator

Information:

This job is now closed

Job summary

Administrative assistant for Medical education Team Band 4 - 37.5 hours per week

An exciting opportunity has arisen to work as a member of our team in Education and Learning Department. We are looking for a highly motivated and enthusiastic individual to provide comprehensive secretarial and administrative support to the Medical Education Team.

The postholder will provide administrative support within the Medical Education team to the Head of Academy, Clinical Tutor and the undergraduate and postgraduate team for paediatric and child health. The postholder will be expected to maintain effective liaison and communication with the University of Birmingham and Aston University Medical Schools, Royal Colleges, Academy staff, medical students, postgraduate doctors and other outside agencies where required. Responsibilities of the post include the recruitment of examiners, co-ordination of medical examinations, allocation of students to consultant teams and Senior Academic Tutors, student induction, preparation of timetables, recruitment of lecturers for the UGME & PGME teaching programme and the collation of student and doctor information packs etc. The postholder will be expected to help and assist students and doctors during their attachments at Birmingham Women's & Children's NHS Foundation Trust and will be one of the first points of contact for them.

If you are interested in this post and would like further information, please contact:

Julia Arnold on juliaarnold@nhs.net

Main duties of the job

To provide comprehensive administrative support to the Medical Education Admin Teams and to assist with the provision of medical education support in the organisation. The post-holder will undertake duties primarily for the Heads of Academy, Clinical Sub-Dean, Clinical Teaching Fellows, Postgraduate Medical Education and the Undergraduate & Postgraduate Co-ordinators including assisting with the organisation and support of external examinations and assessments, assist with the development and co-ordination of the undergraduate and postgraudate induction programmes, dealing with enquiries from students, Medical Schools, postgraduate doctors, education centre users etc, ensure the implementation of University and BWCH policies, provide pastoral support and signposting to medical students and postgraduate doctors. In addition the post holder will assist with answering telephone calls and emails, supporting courses and study days, minute taking, reception duties, copy-typing, data entry. Assist with the co-ordination of room bookings on the Bookwise Education system and assist with the housekeeping duties pertaining to bookings when necessary. To ensure that the Education Centres remains an efficient and well-ordered environment in which educational and learning activity can take place

About us

Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.

Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.

Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.

Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0-25 years old.

Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.

Details

Date posted

09 August 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year Per Annum

Contract

Permanent

Working pattern

Full-time

Reference number

284-24-6524489-COPR

Job locations

Birmingham Children's Hospital

Steelhouse Lane

Birmingham

B4 6NH


Job description

Job responsibilities

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.

When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).

Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

Job description

Job responsibilities

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.

When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).

Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

Person Specification

Essential criteria

Essential

  • Minimum of 3 years admin/secretarial experience
  • NVQ Level 3 or equivalent
  • Dealing with confidential information
  • Experience of working in a customer focused environment
  • Flexible working hours
  • Excellent IT skills including the use of Microsoft Office 365
  • Accuracy and high level of attention to detail
  • Excellent communication skills, written, verbal and face to face
  • Outstanding organisational skills
  • The Education Centres are extremely busy and the team are often required to complete rapid room changes involving moving furniture

Desirable

  • Minute taking
  • Experience working with senior staff
  • Experience of working in a medical/hospital environment
  • Experience of dealing with medical undergraduates and postgraduates
Person Specification

Essential criteria

Essential

  • Minimum of 3 years admin/secretarial experience
  • NVQ Level 3 or equivalent
  • Dealing with confidential information
  • Experience of working in a customer focused environment
  • Flexible working hours
  • Excellent IT skills including the use of Microsoft Office 365
  • Accuracy and high level of attention to detail
  • Excellent communication skills, written, verbal and face to face
  • Outstanding organisational skills
  • The Education Centres are extremely busy and the team are often required to complete rapid room changes involving moving furniture

Desirable

  • Minute taking
  • Experience working with senior staff
  • Experience of working in a medical/hospital environment
  • Experience of dealing with medical undergraduates and postgraduates

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Birmingham Women's and Children's NHS Foundation Trust

Address

Birmingham Children's Hospital

Steelhouse Lane

Birmingham

B4 6NH


Employer's website

https://bwc.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Birmingham Women's and Children's NHS Foundation Trust

Address

Birmingham Children's Hospital

Steelhouse Lane

Birmingham

B4 6NH


Employer's website

https://bwc.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Education Centre Manager

Julia Arnold

juliaarnold@nhs.net

01213358231

Details

Date posted

09 August 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year Per Annum

Contract

Permanent

Working pattern

Full-time

Reference number

284-24-6524489-COPR

Job locations

Birmingham Children's Hospital

Steelhouse Lane

Birmingham

B4 6NH


Supporting documents

Privacy notice

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