Job summary
An exciting opportunity has arisen for an Arts Support Coordinator to assist with the delivery of the EnjoyArt programme at BWC. We are looking for an enthusiastic, pro-active, and motivated individual to work as part of the Patient Experience Team.
The ideal candidate will coordinate the day-to-day operation of the programme's activities, handle administrative tasks, and ensure smooth communication with staff, artists, and partner organisations. Strong organisational and communication skills are essential. They will embrace the Trust values of Ambition, Bravery, and Compassion.
EnjoyArt is the charitable funded arts programme at Birmingham Women's and Children's NHS Foundation Trust; it is an exciting time to join the programme as it embarks on an ambitious plan of expansion across the Trust.
Main duties of the job
The successful candidate will assist the Arts Manager in the development and delivery of the EnjoyArt programme, providing administrative support and helping to ensure its smooth daily operation. They will be able to work on their own initiative to prioritise and manage their own workload, adapt flexibly to changing circumstances, with strong written and verbal communication skills.
Previous administrative experience and the ability to work well within a team are essential, and an interest and appreciation in the arts is desirable.
The position will be based at Birmingham Children's Hospital, with occasional travel to other Trust sites as required.
About us
Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.
Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.
Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.
Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0-25 years old.
Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.
Job description
Job responsibilities
Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.
When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).
Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
Job description
Job responsibilities
Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.
When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).
Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
Person Specification
Qualifications
Essential
- Educated to GCSE standard
Desirable
- A Levels / BTEC or equivalent administrative experience
Knowledge & Experience
Essential
- Previous office / administration experience
Desirable
- Experience of NHS systems and processes
- Experience of working in Arts administration
Analytical & Judgement Skills
Essential
- Able to work flexibly and respond to changing priorities
- Understanding of confidentiality in records management
- Able to escalate issues quickly and appropriately
- Ability to work on own initiative and organize own workload with minimal supervision
Desirable
- Understanding of the range of patient conditions and disabilities encountered in a healthcare setting
Professional Knowledge
Essential
- Microsoft Word, Excel packages, Office 365
- Committed to continuous personal development, and willing to undertake new training as required
Personal Skills / Abilities & Attributes
Essential
- Excellent time management skills with the ability to prioritise workload
- Excellent organizational skills
- Strong communication skills, both written and verbal
- Ability to communicate with a range of patients, staff, and external partners
- Ability to work as part of a wider team (i.e. Patient Experience team)
- Dependability and reliability
Desirable
- An interest and appreciation of all art forms, including art, music, dance, performance and digital
Other
Essential
- The ability to travel between the Trust sites within the community, Birmingham Children's Hospital and Birmingham Women's Hospital as required
Person Specification
Qualifications
Essential
- Educated to GCSE standard
Desirable
- A Levels / BTEC or equivalent administrative experience
Knowledge & Experience
Essential
- Previous office / administration experience
Desirable
- Experience of NHS systems and processes
- Experience of working in Arts administration
Analytical & Judgement Skills
Essential
- Able to work flexibly and respond to changing priorities
- Understanding of confidentiality in records management
- Able to escalate issues quickly and appropriately
- Ability to work on own initiative and organize own workload with minimal supervision
Desirable
- Understanding of the range of patient conditions and disabilities encountered in a healthcare setting
Professional Knowledge
Essential
- Microsoft Word, Excel packages, Office 365
- Committed to continuous personal development, and willing to undertake new training as required
Personal Skills / Abilities & Attributes
Essential
- Excellent time management skills with the ability to prioritise workload
- Excellent organizational skills
- Strong communication skills, both written and verbal
- Ability to communicate with a range of patients, staff, and external partners
- Ability to work as part of a wider team (i.e. Patient Experience team)
- Dependability and reliability
Desirable
- An interest and appreciation of all art forms, including art, music, dance, performance and digital
Other
Essential
- The ability to travel between the Trust sites within the community, Birmingham Children's Hospital and Birmingham Women's Hospital as required
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Birmingham Women's and Children's NHS Foundation Trust
Address
Birmingham Children's Hospital
Birmingham
B4 6NH
Employer's website
https://bwc.nhs.uk/ (Opens in a new tab)
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