Medical Secretary

Birmingham Women's and Children's NHS Foundation Trust

This job is now closed

Job summary

The Histology Laboratory and Mortuary services comprise the Cellular Pathology Department at the BWH site, under the Division of Medicine, Diagnostics & Therapies Clinical Group.

The department provides specialist gynaecological pathology services to the Birmingham Women's Hospital NHS Trust, which is a Cancer Unit, and to the Regional Gynaecological Cancer Centre at City Hospital, which is part of the Pan-Birmingham Cancer Network. The department also provides Perinatal Pathology and Placental Pathology services to BWH and other hospitals in the region and beyond.

We are looking to appoint an experienced Medical Secretary to work as part of a team delivering efficient, professional and effective secretarial and administrative support to a team of Consultant Histopathologists as well as Technical staff in the histopathology laboratory and mortuary.

It is essential that the post holder has a high standard of medical secretarial and computer skills, together with good communication and interpersonal skills. Additionally, you should be able to use your own initiative in prioritising work and meeting deadlines.

The successful candidate will have an AMSPAR Medical Secretary Diploma or RSA II Typing/Word Processing and Medical Terminology Diploma, a good standard of education and excellent keyboard and audio typing skills. Previous medical secretarial experience and knowledge of medical terminology is essential.

Main duties of the job

To provide secretarial, administrative, and IT support to the department of Cellular Pathology.

Assist the Cellular Pathology Office Manager and by working as a team to make sure there are no delays in the workflow and output of office work. Prioritising and problem solving where necessary.

Provide secretarial (PA) assistance to Consultant Gynae & Perinatal Histopathologists.

About us

Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.

Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.

Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.

Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0-25 years old.

Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.

Date posted

30 April 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

284-24-6250158-DMUT

Job locations

Birmingham Women's Hospital

Mindelsohn Way

Birmingham

B15 2TG

Job description

Job responsibilities

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.

When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).

Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

If you would like any more information about the roles, please contact Yvonne Wallis or Dominic McMullan who will be happy to discuss further.

Job description

Job responsibilities

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.

Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

If you would like any more information about the roles, please contact Yvonne Wallis or Dominic McMullan who will be happy to discuss further.

Person Specification

Qualifications

Essential

AMSPAR Medical Secretary Diploma or RSA II Typing/Word Processing and Medical Terminology

Knowledge and Nature of Experience

Essential

Accurate typing skills, audio, copy typing and good command of English language
Extensive medical secretarial experience within a histopathology department
Extensive knowledge of gynaecological and perinatal pathology medical terminology
High level of competence in the use of (including data analysis) Microsoft Word, PowerPoint, Excel and Access

Desirable

Knowledge of the UKAS accreditation process and ISO 15189 Standards

Analytical Skills and Professional Knowledge

Essential

Produce various data/statistic reports from computer system(s) upon request
Able to plan, organise time / resources and assess priority
Create, maintain and review office Standard Operating Procedures on i-Passport

Desirable

Knowledge and understanding of the Cellular Pathology report producing pathways
Efficient in using the different systems used within a laboratory environment, such as Telepath, Lorenzo, Open Exeter etc.

Person Specification

Qualifications

Essential

AMSPAR Medical Secretary Diploma or RSA II Typing/Word Processing and Medical Terminology

Knowledge and Nature of Experience

Essential

Accurate typing skills, audio, copy typing and good command of English language
Extensive medical secretarial experience within a histopathology department
Extensive knowledge of gynaecological and perinatal pathology medical terminology
High level of competence in the use of (including data analysis) Microsoft Word, PowerPoint, Excel and Access

Desirable

Knowledge of the UKAS accreditation process and ISO 15189 Standards

Analytical Skills and Professional Knowledge

Essential

Produce various data/statistic reports from computer system(s) upon request
Able to plan, organise time / resources and assess priority
Create, maintain and review office Standard Operating Procedures on i-Passport

Desirable

Knowledge and understanding of the Cellular Pathology report producing pathways
Efficient in using the different systems used within a laboratory environment, such as Telepath, Lorenzo, Open Exeter etc.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.