Job summary
Are you an experienced Medical Secretary? Are you looking for a challenge in a Medical Secretarial role? Then come and join us at the Birmingham Women's and Children's Hospital. We have an exciting opportunity of a Medical Secretary role in the BSC department based at Birmingham Children's Hospital on a fixed term basis with the possibility of a permanent contract.
This is an exciting opportunity for an individual who relishes a challenge and is keen to demonstrate their skills and abilities in using their own initiative. This role is very demanding and applicants need to be self-motivated and possess an RSA/OCR level II qualification (or equivalent). Desirably you will have an AMSPAR Diploma, or medical secretarial experience. You must enjoy working within multi-disciplinary teams and have the ability to relate to children, parents and members of the public, complemented by excellent organisational and communication skillsYour key role will be managing multiple consultants and their workload. You will need waiting list management experience. You will work closely with the medical secretaries within the team. This role is essential to the department and you will need to be self-motivated and highly organised and enthusiastic. This role can be demanding and flexibility and dedication is a necessity. You must enjoy working within a multi-disciplinary team and have the ability to prioritise your work load by having excellent communication skills.
Main duties of the job
A TCI Coordinator and Medical Secretary is an essential and very important role. This person will manage waiting lists for their own consultants inpatient and outpatient waiting lists and inpatient waiting lists for consultants across BSC, set up and book patients into clinics, book daycase and inpatient episodes, organise their dairy, minute take for meetings when needed, type clinic letters and answer patient phone calls. This role assists the consultants in providing an excellent pathway taking the patient from the initial referral through their treatment pathway. You will also help cover when other secretaries within the team are on annual leave.
About us
Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.
Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.
Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.
Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0-25 years old.
Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.
Job description
Job responsibilities
Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.
When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).
Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
Job description
Job responsibilities
Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.
When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).
Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
Person Specification
Skills
Essential
- Working knowledge of medical terminology
- Good English and Numeracy
- Can work autonomy when necessary
- Time management
- Ability to work under pressure
- Highly motivated
- Flexible - Able to adopt a flexible approach when required by the needs of the service
- Possess enthusiasm for developing the role
- Able to work the hours and duties required by the post
- Waiting list experience
Desirable
- Experience of Hospital Systems
- Departmental Terminology
Qualifications
Essential
- AMSPAR Diploma or equivalent qualifications or minimum of 2 year Med Sec experience
- Level 2 RSA/OCR word processing/typing qualification/equivalent experience
Desirable
- Level 3 word processing/ typing qualification
Knowledge
Essential
- Medical Secretarial experience
- Audio typing experience
- Good telephone manner
- Computer literacy
- Experience of working under pressure
- Diary management experience
- Attention to detail
- Waiting list experience
- Working knowledge of medical terminology
- Accuracy
- Excellent communicator
- Able to work as part of team
- Able to use own initiative
- Ability to work under pressure and to multi-task
- Able to work to deadlines
- Ability to work without direct supervision
Desirable
Person Specification
Skills
Essential
- Working knowledge of medical terminology
- Good English and Numeracy
- Can work autonomy when necessary
- Time management
- Ability to work under pressure
- Highly motivated
- Flexible - Able to adopt a flexible approach when required by the needs of the service
- Possess enthusiasm for developing the role
- Able to work the hours and duties required by the post
- Waiting list experience
Desirable
- Experience of Hospital Systems
- Departmental Terminology
Qualifications
Essential
- AMSPAR Diploma or equivalent qualifications or minimum of 2 year Med Sec experience
- Level 2 RSA/OCR word processing/typing qualification/equivalent experience
Desirable
- Level 3 word processing/ typing qualification
Knowledge
Essential
- Medical Secretarial experience
- Audio typing experience
- Good telephone manner
- Computer literacy
- Experience of working under pressure
- Diary management experience
- Attention to detail
- Waiting list experience
- Working knowledge of medical terminology
- Accuracy
- Excellent communicator
- Able to work as part of team
- Able to use own initiative
- Ability to work under pressure and to multi-task
- Able to work to deadlines
- Ability to work without direct supervision
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Birmingham Women's and Children's NHS Foundation Trust
Address
Birmingham Children's Hospital
Steelhouse Lane
Birmingham
B4 6NH
Employer's website
https://bwc.nhs.uk/ (Opens in a new tab)
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