Medical Secretary

Birmingham Women's and Children's NHS Foundation Trust

This job is now closed

Job summary

The post holder will provide a comprehensive administrative service to the Cardiology Team at Birmingham Children's Hospital. This role requires close liaison with all clinical and administrative staff. This role will require the successful candidate to be able to manage waiting lists for both inpatients and outpatients, help organizing consultant diaries, typing clinic letters, and answering patient calls.

This role will be based within the secretarial team. The post holder will act as the secretary providing professional, confidential and comprehensive administrative support to the clinical team. You will be first point of contact between patients and the consultant. You will be based at Birmingham Children's Hospital.

Main duties of the job

1. Quality checking of day-to- day correspondence and medical reports on behalf of the Consultant and other professionals working within the Department, using a PC with Windows based software, Excel and Word2. To organise the Consultants' clinical, academic and professional commitments by managing his or her diary, co-ordinating outreach clinics and facilitating communication between the Consultant and the associated clinical team.3. To ensure the timely production of an accurate clinical record of each patient episode, using relevant IT systems and databases, including casenote tracking system.4. To liaise between patient/parents and the associated clinical team using face-to-face, telephone and written communication and instigate appropriate action accordingly, as befits the sensitive and complex nature of the information involved.5. Co-ordinate out-patient and in-patient episodes, using relevant IT systems and Trust databases, liaising with relevant clinical and non-clinical Departments.

About us

Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.

Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.

Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.

Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0-25 years old.

Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.

Date posted

13 February 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year pro rota

Contract

Permanent

Working pattern

Full-time

Reference number

284-23-5724193-DSRG-B

Job locations

Birmingham Children's Hospital

Steelhouse Lane,

Birmingham

B4 6NH

Job description

Job responsibilities

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.

When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).

Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

Job description

Job responsibilities

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.

Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

Person Specification

Qualifications

Essential

AMSPAR Diploma or equivalent qualifications or minimum of 1 year Med Sec experience
Level 2 RSA/OCR word processing/typing qualification/equivalent experience

Desirable

Level 3 word processing/ typing qualification

Knowledge & Nature of Experience

Essential

Medical Secretarial experience
Audio typing experience
Good telephone manner
Computer literacy
Experience of working under pressure
Diary management experience
Working knowledge of medical terminology
Waiting list experience

Person Specification

Qualifications

Essential

AMSPAR Diploma or equivalent qualifications or minimum of 1 year Med Sec experience
Level 2 RSA/OCR word processing/typing qualification/equivalent experience

Desirable

Level 3 word processing/ typing qualification

Knowledge & Nature of Experience

Essential

Medical Secretarial experience
Audio typing experience
Good telephone manner
Computer literacy
Experience of working under pressure
Diary management experience
Working knowledge of medical terminology
Waiting list experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information