Job summary
This role is based at Birmingham Childrens Hospital.
This role will be based within the secretarial teams and shall be a progression post. The post holder will act as the secretary providing professional, confidential and comprehensive administrative support to the clinical team. You will be the first point of contact between patients and the consultant. You will be based at Birmingham Children's Hospital. The post shall be 30 hours a week.
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Main duties of the job
The post holder will provide a comprehensive administrative service across the Neurosciences teams at Birmingham Children's Hospital. This role requires close liaison with all clinical and administrative staff. The role shall provide comprehensive administrative support for Neurology, Neurosurgery and Craniofacial. This role will require the successful candidate to provide administrative support to all clinical staff as required, ensuring letters are typed and patient pathways adhered to.
About us
Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.
Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.
Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.
Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0-25 years old.
Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.
Job description
Job responsibilities
Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.
When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).
Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
Job description
Job responsibilities
Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.
When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).
Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
Person Specification
Qualifications
Essential
- GCSE grade C English & Mathematics or equivalent
Desirable
- NVQ Level 2 Business Administration or Customer Service
Experience
Essential
- Experience in liaising with members of the public.
- Understanding of Microsoft Office Packages (e.g. powerpoint, word excel, access)
Desirable
- Experience of using hospital based IT systems and electronic patient records.
- Experience with data entry, post requires entering data into multiple sites as well as cross checking to ensure data is correct
Skills
Essential
- Accuracy
- Able to use own Initiative
- Good organisational skills
- Good team player
- Ability to work alone when required and be able to prioritise own workload
- Able to work to deadline
- Ability to work under pressure and to multi-task
- Highly motivated
- Flexible approach when required by the needs of the service
- Able to work hours and duties required by the post
- Possess enthusiasm for developing the role
Person Specification
Qualifications
Essential
- GCSE grade C English & Mathematics or equivalent
Desirable
- NVQ Level 2 Business Administration or Customer Service
Experience
Essential
- Experience in liaising with members of the public.
- Understanding of Microsoft Office Packages (e.g. powerpoint, word excel, access)
Desirable
- Experience of using hospital based IT systems and electronic patient records.
- Experience with data entry, post requires entering data into multiple sites as well as cross checking to ensure data is correct
Skills
Essential
- Accuracy
- Able to use own Initiative
- Good organisational skills
- Good team player
- Ability to work alone when required and be able to prioritise own workload
- Able to work to deadline
- Ability to work under pressure and to multi-task
- Highly motivated
- Flexible approach when required by the needs of the service
- Able to work hours and duties required by the post
- Possess enthusiasm for developing the role
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Birmingham Women's and Children's NHS Foundation Trust
Address
Birmingham Children Hospital
Steelhouse Lane
Birmingham
B4 6NH
Employer's website
https://bwc.nhs.uk/ (Opens in a new tab)
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