Job summary
Medical Secretary Manager
Band 5- Full time post
Birmingham Women's Hospital, Mindlesohn Way
Gynaecology Directorate
AFC Band 5 Hours: 37.5 hours per week
Applications are invited for a Band 5 full time Medical Secretary Manager post within the Gynaecology Directorate of Birmingham Women's Hospital and Children's NHS Foundation Trust.
This is an exciting opportunity for an enthusiastic and highly motivated individual to join our Gynaecology Department offering managerial support within the medical secretarial team. Experience within the NHS and clinical systems would be beneficial.
For informal enquiries regarding this post, please contact Nicky Smith, Assistant Service Manager for Gynaecology, OGN, Birmingham Women's Hospital on nicky.smith1@nhs.net
Birmingham Women's NHS Foundation Trust is committed to providing equality of opportunity in all aspects of employment, to every member of staff and to all potential employees. The Trust aims to build a workforce which is valued and whose diversity reflects the communities it serves, enabling it to deliver the best possible healthcare service to those communities.
Main duties of the job
Medical Secretary Manager Key Results:
To manage the Medical Secretarial staff within their Medical Secretarial Team to ensure the efficient, effective medical secretarial support to the relevant clinical speciality on a daily basis.
To support Medical Secretaries in the conduct of their role; co-ordinating training & development, and promoting career progression.
To ensure the adoption of administrative best practice, especially in respect of waiting list / patient access targets.
To encourage a culture of communication and promote the concept of effective team-working within the group.
Medical secretary awareness & compliance with relevant Trust policies.
To ensure the provision of full medical secretarial support to Consultants within the relevant speciality.
About us
Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.
Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.
Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.
Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0-25 years old.
Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.
Job description
Job responsibilities
Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.
When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).
Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
Job description
Job responsibilities
Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.
When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).
Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
Person Specification
Qualifications
Essential
- AMSPAR Diploma or equivalent relevant qualifications or experience.
- GCSE English and Maths
Desirable
- RSA/OCR Stage II or equivalent qualifications
Skills
Essential
- Highly motivated and possesses enthusiasm for developing role
Skills
Essential
- Good inter-personal skills. Excellent verbal and written communication skills
- Good organisational skills
Desirable
Knowledge
Essential
- Good working knowledge of PAS (Patient Administration System)
- Knowledge and experience of software packages, Word, Access, Excel, PowerPoint
- Working knowledge of medical terminology
Desirable
Experience
Essential
- Medical Secretarial Experience
Desirable
- NHS Experience
- Previous experience in staff management or evidence of ability to deal effectively with people
Person Specification
Qualifications
Essential
- AMSPAR Diploma or equivalent relevant qualifications or experience.
- GCSE English and Maths
Desirable
- RSA/OCR Stage II or equivalent qualifications
Skills
Essential
- Highly motivated and possesses enthusiasm for developing role
Skills
Essential
- Good inter-personal skills. Excellent verbal and written communication skills
- Good organisational skills
Desirable
Knowledge
Essential
- Good working knowledge of PAS (Patient Administration System)
- Knowledge and experience of software packages, Word, Access, Excel, PowerPoint
- Working knowledge of medical terminology
Desirable
Experience
Essential
- Medical Secretarial Experience
Desirable
- NHS Experience
- Previous experience in staff management or evidence of ability to deal effectively with people
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Birmingham Women's and Children's NHS Foundation Trust
Address
Birmingham Women's Hospital
Birmingham
B15 2TG
Employer's website
https://bwc.nhs.uk/ (Opens in a new tab)
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