Job summary
A permanent post as secretary to the Medical Physics Department and PA to the Head of Clinical Physics has become vacant. The Department comprises scientists, engineers, technical and clerical staff, who provide clinical support, research and development at the Royal Marsden NHS Trust in Chelsea. We are looking for an enthusiastic and hard working person with comprehensive secretarial and administrative skills. The successful candidate will have excellent organizational, interpersonal and communication skills. Computer literacy and high level competence in the use of MS Office applications (Word,Excel,Powerpoint,Email) is expected. Some knowledge of scientific and mathematical terms and good numerical skills would be advantageous. The postholder is expected to be able to assist with all practical arrangements for the running of the national and international courses provided by the Departments of Physics and Radiotherapy. Experience of handling budgets and associated invoicing would also be beneficial.
For further information regarding this role please contact Margaret Bidmead, Head of Physics on 0207808 2506
Main duties of the job
To provide a secretarial service and the administrative support to consultant physicists and their teams to ensure that the Department of Physics provides an efficient and timely service.
To act as PA to the Head of Clinical Medical Physics.
About us
The Royal Marsden NHS Foundation Trust is a world-leading cancer centre. Our role is to offer our patients the best cancer care available anywhere in the world, and to continue to make a global contribution to finding better ways of diagnosing and treating cancer. We employ over 4,500 staff in a diverse range of careers including nursing, medical, science, radiography, pharmacy, occupational therapy, finance and administrative services. We have two hospitals - one in Chelsea, London, and one in Sutton, Surrey - as well as a Medical Daycare Unit in Kingston Hospital.
At The Royal Marsden, we deal with cancer every day, so we understand how valuable life is. When people entrust their lives to us, they have the right to demand the very best. That's why the pursuit of excellence lies at the heart of everything we do.
At the heart of the hospital is our dedicated team. We offer a stimulating and dynamic working environment, a wide range of staff benefits, learning and development opportunities and clear career pathways. There are opportunities to work flexibly across a range of areas and specialities and we welcome flexible working requests from point of hire to support employees work life balance. We are looking for employees who aspire to excellence, share our values and can play a crucial role in our on-going achievements.
Job description
Job responsibilities
For further information please refer to the job description and personal specification
Oversee purchasing procedures and systems. Liaise with Supplies/Stores & ICR Purchasing to keep Physics Department systems up to date and compliant with Trust policies and requirements.
Placing orders using the SBS and Agresso systems and progressing deliveries , maintaining records.
Liaise with Heads of Groups and Finance Departments regarding budget queries & reconciliations and liaise with SBS regarding invoices.
Job description
Job responsibilities
For further information please refer to the job description and personal specification
Oversee purchasing procedures and systems. Liaise with Supplies/Stores & ICR Purchasing to keep Physics Department systems up to date and compliant with Trust policies and requirements.
Placing orders using the SBS and Agresso systems and progressing deliveries , maintaining records.
Liaise with Heads of Groups and Finance Departments regarding budget queries & reconciliations and liaise with SBS regarding invoices.
Person Specification
Knowledge
Essential
- General education to GCSE or equivalent
- GCSE English Language & Mathematics or equivalent
- Be proficient with computer systems to manage bookings or similar.
- Numerate, computer literate, keyboard skills
- Experience with the collation and analysis of data and the production of reports
Desirable
- Evidence of previous admin and clerical roles in scientific/clinical areas
- Experience with financial budgets
Skills
Essential
- Good knowledge of Excel, Word, use of power point
- Good interpersonal skills with particular ability to liaise effectively with multidisciplinary team members using both written and spoken English
- Ability to use initiative and work with minimal supervision, and maintain personal discretion
- Ability to make decisions, organise and prioritise own workload
- Ability to organise and maintain records
- Able to maintain concentration during frequent interruptions
- Commitment to personal development and willingness to learn new office procedures/systems when required
Desirable
- Ability to take minutes and do audio typing
- Knowledge of SBS/Agresso systems for ordering and budgets
Person Specification
Knowledge
Essential
- General education to GCSE or equivalent
- GCSE English Language & Mathematics or equivalent
- Be proficient with computer systems to manage bookings or similar.
- Numerate, computer literate, keyboard skills
- Experience with the collation and analysis of data and the production of reports
Desirable
- Evidence of previous admin and clerical roles in scientific/clinical areas
- Experience with financial budgets
Skills
Essential
- Good knowledge of Excel, Word, use of power point
- Good interpersonal skills with particular ability to liaise effectively with multidisciplinary team members using both written and spoken English
- Ability to use initiative and work with minimal supervision, and maintain personal discretion
- Ability to make decisions, organise and prioritise own workload
- Ability to organise and maintain records
- Able to maintain concentration during frequent interruptions
- Commitment to personal development and willingness to learn new office procedures/systems when required
Desirable
- Ability to take minutes and do audio typing
- Knowledge of SBS/Agresso systems for ordering and budgets
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
