Job summary
An exciting opportunity for a Junior Doctor Rota Co-ordinator has arisen at the Royal Marsden. We are looking for an enthusiastic, highly motivated individual to join the Cancer Services Division to provide administrative support to the Medical Workforce Operations Manager and CBU Managers for all junior doctor rotas.The position is a demanding and fast paced role which requires excellent organisational, interpersonal and communication skills. The successful candidate will be expected to work autonomously and prioritise effectively.Experience in establishing and maintaining efficient administration systems and co-ordinating doctor's rotas and in particular use of the Healthroster system is desirable but not essential. The successful candidate will be given full training and a comprehensive induction programme.
This role will require liaising with a number of different staffing groups including junior doctors, consultants, managers and support staff. You will be joining a well-established supportive team. This post is based at the Chelsea site. However, the post holder will be required to work flexibly across both our sites in Chelsea and Sutton to ensure effective cover at all times.
This post offers hybrid working.
Main duties of the job
The Rota Co-ordinator will be the lead in managing junior doctor rotas in Cancer Services. A key function of this role will include the co-ordination of all medical staff rotas to ensure the service is resourced to the required levels each day. You will be responsible for maximising the skills and resources within this staff group including training and development. You will have oversight of locum bookings in order to ensure cost effective and safe staffing levels.
The post holder will be required to work flexibly across both sites of the Trust to ensure that cover arrangements are arranged effectively.
The post holder will be the main point of contact for all junior doctors for all rota queries.
About us
The Royal Marsden NHS Foundation Trust is a world-leading cancer centre. Our role is to offer our patients the best cancer care available anywhere in the world, and to continue to make a global contribution to finding better ways of diagnosing and treating cancer. We employ over 4,500 staff in a diverse range of careers including nursing, medical, science, radiography, pharmacy, occupational therapy, finance and administrative services. We have two hospitals - one in Chelsea, London, and one in Sutton, Surrey - as well as a Medical Daycare Unit in Kingston Hospital
At The Royal Marsden, we deal with cancer every day, so we understand how valuable life is. When people entrust their lives to us, they have the right to demand the very best. That's why the pursuit of excellence lies at the heart of everything we do.
At the heart of the hospital is our dedicated team. We offer a stimulating and dynamic working environment, a wide range of staff benefits and learning and development opportunities. We are looking for employees who aspire to excellence, share our values and can play a crucial role in our on-going achievements.
Job description
Job responsibilities
For further information please refer to the Job Description/Person Specification
ROTA MANAGEMENT
- To develop an in-depth knowledge of each of the junior doctor rotas and their function including shift patterns and minimum levels of cover required.
- Review and ensure all rotas are filled three months in advance as a minimum to maintain efficiencies and stability.
- To liaise with the Medical Temporary Staffing Specialist to put in place cover arrangements when required, ensuring compliance with Pan London caps
- Take a lead role in filling all vacant shifts, ensuring there is a weekly contingency plan in place.
COMMUNICATION AND RELATIONSHIPS SKILLS
- Post holder will liaise with all levels of medical staff in order to compile weekly medical rotas.
- Post holder must ensure that all gaps on the rota are filled by liaising with CPS and contacting regular locums and check and authorise CVs of suitable locums. Post holder will always try to utilise the available workforce flexibility where feasible, utilising persuasive/negotiating skills.
- Post holder will promote and maintain excellent customer service at all times.
- Post Holder is the main point of contact for medical staff with regard to leave, rota and general queries and will ensure all medical annual leave and study leave is recorded and up to date records are maintained ensuring no gaps and safe provision of medical cover.
Job description
Job responsibilities
For further information please refer to the Job Description/Person Specification
ROTA MANAGEMENT
- To develop an in-depth knowledge of each of the junior doctor rotas and their function including shift patterns and minimum levels of cover required.
- Review and ensure all rotas are filled three months in advance as a minimum to maintain efficiencies and stability.
- To liaise with the Medical Temporary Staffing Specialist to put in place cover arrangements when required, ensuring compliance with Pan London caps
- Take a lead role in filling all vacant shifts, ensuring there is a weekly contingency plan in place.
COMMUNICATION AND RELATIONSHIPS SKILLS
- Post holder will liaise with all levels of medical staff in order to compile weekly medical rotas.
- Post holder must ensure that all gaps on the rota are filled by liaising with CPS and contacting regular locums and check and authorise CVs of suitable locums. Post holder will always try to utilise the available workforce flexibility where feasible, utilising persuasive/negotiating skills.
- Post holder will promote and maintain excellent customer service at all times.
- Post Holder is the main point of contact for medical staff with regard to leave, rota and general queries and will ensure all medical annual leave and study leave is recorded and up to date records are maintained ensuring no gaps and safe provision of medical cover.
Person Specification
Education/Qualifications
Essential
- Commitment to continuing professional development
- Excellent computer skills especially competent at Microsoft Excel & Outlook.
Desirable
- Degree level education
- Knowledge and appreciation of the employment of medical staff including Junior Doctor New Deal and Working Time Directive requirements
- Some understanding of employment practices
Experience
Essential
- Experience of establishing and maintaining effective administration IT systems (e.g. Healthroster)
- Experience of Medical HR and the terms and conditions for Doctors in the NHS
- Experience of providing expert advice to senior medical staff/Directors
- Experience of reviewing Rota changes in line with WTD and 2016 T&Cs
- Rota design and hours monitoring for junior doctors, advise and support
- Experience of IT systems including Electronic Staff Record (ESR), Allocate, TRAC, DRS and Medics Online
- Experience of dealing with employment agencies
Desirable
- Experience of working with medical staff
- Experience of administering rotas/ shifts for staff groups
Person Specification
Education/Qualifications
Essential
- Commitment to continuing professional development
- Excellent computer skills especially competent at Microsoft Excel & Outlook.
Desirable
- Degree level education
- Knowledge and appreciation of the employment of medical staff including Junior Doctor New Deal and Working Time Directive requirements
- Some understanding of employment practices
Experience
Essential
- Experience of establishing and maintaining effective administration IT systems (e.g. Healthroster)
- Experience of Medical HR and the terms and conditions for Doctors in the NHS
- Experience of providing expert advice to senior medical staff/Directors
- Experience of reviewing Rota changes in line with WTD and 2016 T&Cs
- Rota design and hours monitoring for junior doctors, advise and support
- Experience of IT systems including Electronic Staff Record (ESR), Allocate, TRAC, DRS and Medics Online
- Experience of dealing with employment agencies
Desirable
- Experience of working with medical staff
- Experience of administering rotas/ shifts for staff groups
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
