University Hospitals Sussex NHS Foundation Trust (279)

Specialty Co-Ordinator

The closing date is 02 December 2025

Job summary

An exciting opportunity has arisen for an experienced Medical Secretary to join our team in the Ophthalmology Department at Southlands Hospital.

Duties include providing a comprehensive and efficient secretarial and administrative service to the Ophthalmology Consultants and the wider members of our team to include Specialty Doctors, Trust Grades and Deanery Doctors , to ensure all work is prioritised according to the needs of the service.

Main duties of the job

Duties include providing a comprehensive and efficient secretarial and administrative service to the Ophthalmology Department .

Managing your workload you will require excellent interpersonal skills and be able to communicate with NHS colleagues, patients, relatives, by telephone, email and face to face.

You must be adaptable, have excellent communication skills and have the ability to embrace change.

Knowledge of working within a health care environment is desirable but not essential.

About us

At UHSussex (UHSx), diversity is our strength, & we want you to feel included to help us always put the Patient First. Your uniqueness & experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, & can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) & a Veteran Aware Trust.

We treat our patients & staff with the same compassion & empathy we expect for ourselves. We're here for them when they need us, and we go above & beyond to meet their needs. This can be seen in our candidate information pack & wellbeing programme,for staff which is extensive & designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching & training so that we can be the best that we can be. From the moment you start with us & throughout your career we will help you to grow & develop.We hope that in choosing UHSx you are choosing a long & happy career where you will be able to see the difference you make & feel valued for all that you do.

We look forward to receiving your application & the start of your journey with UHSx.

Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/

Date posted

18 November 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year per annum, pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

279-7527509-NOV25

Job locations

Southlands Hospital

Shoreham By Sea

BN43 6TQ

Job description

Job responsibilities

Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.

Duties include providing a comprehensive and efficient secretarial and administrative service to the Ophthalmology Department .

Managing your workload you will require excellent interpersonal skills and be able to communicate with NHS colleagues, patients, relatives, by telephone, email and face to face.

You must be adaptable, have excellent communication skills and have the ability to embrace change.

Knowledge of working within a health care environment is desirable but not essential.

Job description

Job responsibilities

Duties include providing a comprehensive and efficient secretarial and administrative service to the Ophthalmology Department .

Managing your workload you will require excellent interpersonal skills and be able to communicate with NHS colleagues, patients, relatives, by telephone, email and face to face.

You must be adaptable, have excellent communication skills and have the ability to embrace change.

Knowledge of working within a health care environment is desirable but not essential.

Person Specification

Qualifications

Essential

GCSE's C or above in English and Maths and/or equivalent level of knowledge & experience.
RSA Stage III Typing or equivalent VRQ Vocational Level 3 or 4 or equivalent qualification
Flexibility and adaptability to changing situations Excellent communication skills (verbal and written)
Ability to problem solve and adapt to changing situations
Knowledge of Medical Terminology

Desirable

Medical Secretarial qualification
Previous NHS work experience in an acute or primary care setting
Experience of working with IT Systems

Equality, Diversity and Inclusion

Essential

Evidence of having championed diversity in previous roles (as appropriate to role).
Evidence of having undertaken own development to improve understanding of equalities issues

Person Specification

Qualifications

Essential

GCSE's C or above in English and Maths and/or equivalent level of knowledge & experience.
RSA Stage III Typing or equivalent VRQ Vocational Level 3 or 4 or equivalent qualification
Flexibility and adaptability to changing situations Excellent communication skills (verbal and written)
Ability to problem solve and adapt to changing situations
Knowledge of Medical Terminology

Desirable

Medical Secretarial qualification
Previous NHS work experience in an acute or primary care setting
Experience of working with IT Systems

Equality, Diversity and Inclusion

Essential

Evidence of having championed diversity in previous roles (as appropriate to role).
Evidence of having undertaken own development to improve understanding of equalities issues

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Southlands Hospital

Shoreham By Sea

BN43 6TQ

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Southlands Hospital

Shoreham By Sea

BN43 6TQ

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)