Senior Assistant Technical Officer/Storekeeper

Job description

Job responsibilities

Role Summary

Responsible for storage of all pharmaceuticals within the department, to include managing and supervising storage areas, expiry date checking and stock rotation

Responsible for training of pharmacy staff regarding storage areas, expiry date checking and stock rotation.

Responsible for reviewing the temperature control for specific storage areas, reporting to the Dispensary, Receipt / Bulk and Distribution / Stores, and Quality Assurance leads in all aspects of temperature management and excursions

Ensure that NHS Supplies/Sundries stock are receipted and stored away in respective areas and to support the administrative teams in managing the department paperwork being labelled, boxed and distributed to library services for storage.

Organise and be accountable for day-to-day work tasks in relation to the stock control (including Daily Stock Takes / KTAKE), storage of Pharmaceuticals (to include Automation) and supporting Stock Returns.

Provide high level supervision and assistance to the Pharmacy Assistant Technical Officers (ATOs) for the Dispensary, Receipt and Distribution services throughout the Trust by supporting stock management and Pharmacy Automation roll out.

Participate as an active member of the Pharmacy Team, providing line management in line with departmental procedures

Participate in on-going training and development, and maintain skills necessary for the role

Carry out daily practice in line with our Trust values:

Communication

Kindness, Understanding and Inclusion

Fairness and Transparency

Working Together

Excellence

Key Working Relationships

Internal:

Pharmacy Department, Pharmacy Receipt & Distribution Team / Stores & Bulk Team, Pharmacy and Ward Staff responsible for Pharmacy stock control, and the extended Pharmacy Trust team

UHSussex NHS Trust Pharmacy Purchasing & Invoicing Team

Other hospital support services.

To maintain good communications with all patients, their carers and relatives.

External:

Pharmaceutical Suppliers and the representatives to include couriers and delivery personnel

Structure Chart

Pharmacy Receipt & Distribution Structure (UHSussex Hospitals NHS Trust, RSCH,PRH)

Deputy Chief of Pharmacy

(RSCH,RAH, SEH, PRH)

Chief Pharmacy Technician

(Cross Site)

Senior ATO/Storekeeper

Receipt & Distribution

(RSCH,RAH, SEH)

Senior ATO/Storekeeper

Receipt & Distribution

(PRH)

Receipt & Distribution Manager

(RSCH,RAH, SEH,PRH)

Chief of Pharmacy

Pharmacy Stores Structure (UHSussex Hospitals NHS Trust, WOR,SRH)

Deputy Chief of Pharmacy

(WOR, SRH)

Technician Team Leader PIPAS

Senior ATO/Storekeeper

Stores

(WOR)

Senior ATO/Storekeeper

Stores

(SRH)

Senior Specialist Pharmacy Technician - Procurement

Chief of Pharmacy

Main Duties and Responsibilities

Work within own level of assessed competence and participate actively in training and assessment. Take personal responsibility for booking and participating in all statutory & mandatory training required for the role.

Work consistently in a way that minimises the risk of infection (to patients and self) and maintains health, safety and security in line with established protocols (eg. hand hygiene, use of Personal Protective Equipment).

At all times, maintain patient dignity, privacy and confidentiality.

Provide concise, legible and accurate data and records from own work (Input into Pharmacy computer system CMM and handwritten)

Provide supervision and support to Pharmacy staff as directed for stock management processes.

Provide day to day management in the storage of, and storage areas for, all pharmaceuticals within the Pharmacy footprint, securely storing stock into the allocated areas of shelving and Pharmacy automation, ensuring tidiness, correct labelling, rotation of stock to comply with product storage guidelines and oversee stock stored in appropriate temperature controlled areas, whilst presenting stock in such a way to enable efficient issues by Pharmacy staff

Provide supervision and assistance for Pharmacy ATOs to ensure the Daily Stock Takes are printed, checked and investigated to comply with Trust Audit requirements. Organise daily stock take counts and complete investigations of errors daily of CMM generated stock take sheets, considering the selected stocks expiry dates of products and any short-dated items on the stock take sheet.

Provide support and joint supervision with the Pharmacy ATOs responsible for departmental expiry date checking to ensure all pharmaceutical areas within the department are checked, reported and removed monthly to comply with Quality Assurance procedures

To provide support to the Pharmacy Admin team in relation to NHS Sundries ordered to be stored away and the systematic collection of Pharmacy paperwork to be sent to library services for storage

To supervise and assist ATOs emptying ward boxes and filter drugs for return, recycling & destruction whilst following COSHH regulations.

To aid in the training and maintenance of the Pharmacy automation processes and to liaise with Automation suppliers (if required), Dispensary Lead Technician and Receipt & Distribution / PIPAS Manager to ensure a continuation of replenishment and supply of fast-moving stocks and consumables from the receipt & distribution / bulk & supply area(s) into the Robot and any issues related to automation problem solving.

Supervise and assist where necessary answering telephone(s), emails and resolve stock or storage enquiries as appropriate.

Resolve irregular stock discrepancies by liaising with the Dispensary Team, Receipt & Distribution / Stores & Bulk Team and Manager, and query CMM discrepancies with a senior staff member.

Access online working temperature areas where Pharmacy stock is located following the procedure for Temperature Reading and after actions as necessary. Inform and assist the relevant senior staff of temperature excursions outside recommended limits.

Person Specification

Essential & Desirable

Essential

• Basic Pharmacy Receipt & Distribution Experience
• Demonstrated knowledge of Pharmacy Receipt, Storekeeping and Distribution
• Experience of Pharmacy Storekeeping/supervising pharmacy staff/processes
• NVQ Level 2 qualification in Pharmacy Services
• Familiar with Quality Assurance process within UHSussex NHS Trust

Desirable

• Pharmacy Receipt & Distribution Experience, Minimum of 3 x GCSEs grade C or above, or equivalent in Maths, English Language.
• Previous or existing Pharmacy 'Storekeeping experience'
• Able to communicate and develop stock management and working relationships

Equality, Diversity and Inclusion

Essential

• Evidence of having undertaken own development to improve understanding of equalities issues
• Evidence of having championed diversity in previous roles (as appropriate to role).

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Worthing Hospital

Lyndhurst Rd, Worthing BN11 2DH

Worthing

BN11 2DH

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)