Job summary
An exciting opportunity has arisen for a motivated and dynamic admin manager to lead our Admin and Clerical Team in the Radiology Department.
This role will provides Leadership to the administration teams providing Radiology bookings and secretarial support across two Acute Hospital sites and a Community Diagnostic Centre as part of University Hospitals Sussex.
You will be required to be proactive, problem solve and take initiative to ensure best use of Radiology Services.
You will be expected to demonstrate excellent communication and teamworking skills, and proactively engage with various members of staff, both within Radiology and across the wider Trust.
This position requires experience of operational staff management alongside handling complex data.
Main duties of the job
You will provide management support to the service, working in collaboration with Clinical Teams in the delivery of elective and outpatient lists and ensuring the Trust meets national and local targets.
You will be responsible for utilisation of resources within the Radiology Department, ensuring all appointments are booked appropriately in accordance with Trust and NHS policy. You will ensure all staff are supported to provide the best service to our patients within the available resources.
You will be expected to demonstrate excellent communication and teamworking skills, and proactively engage with various members of staff, both within Radiology and across the wider Trust.
You will be expected to manipulate complex data and continuous review of waiting lists.
About us
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/
Job description
Job responsibilities
See main job description for full details.
- Managing Patient Access to Radiology Services
- Managing Admin and Clerical Teams
Role will be based in St Richard's or Worthing Hospital with cross site travel required between the three base sites.
Be accountable for the delivery of high quality, effective and flexible patient access, clerical and administrative services for the Radiology Department.
Work withing project teams in the Trust improving systems and process.
Be responsible for the line management of the Booking hub manager and Secretarial teams. This will include the overseeing allocation of work, training and development, staff appraisal and recruitment & selection.
Be responsible for supporting the development and monitoring of the systems for collection, recording and use of patient demographics for use by University Hospitals Sussex staff for the monitoring of activity against contracted/commissioned work, to apply this information to waiting list management for the Department.
Actively monitor and take appropriate action related to the maintenance of the waiting lists, in line with Trust and national policies and guidelines. Ensure full utilisation of resources available.
Work in collaboration with the Service Manager, Deputy Manager and Lead Superintendents in the delivery of the national waiting times for diagnostics services.
Job description
Job responsibilities
See main job description for full details.
- Managing Patient Access to Radiology Services
- Managing Admin and Clerical Teams
Role will be based in St Richard's or Worthing Hospital with cross site travel required between the three base sites.
Be accountable for the delivery of high quality, effective and flexible patient access, clerical and administrative services for the Radiology Department.
Work withing project teams in the Trust improving systems and process.
Be responsible for the line management of the Booking hub manager and Secretarial teams. This will include the overseeing allocation of work, training and development, staff appraisal and recruitment & selection.
Be responsible for supporting the development and monitoring of the systems for collection, recording and use of patient demographics for use by University Hospitals Sussex staff for the monitoring of activity against contracted/commissioned work, to apply this information to waiting list management for the Department.
Actively monitor and take appropriate action related to the maintenance of the waiting lists, in line with Trust and national policies and guidelines. Ensure full utilisation of resources available.
Work in collaboration with the Service Manager, Deputy Manager and Lead Superintendents in the delivery of the national waiting times for diagnostics services.
Person Specification
Exp / Qual
Essential
- Degree / Diploma / equivalent experience
- Experience managing teams - HR processes
- Significant knowledge of IT systems e.g. MS office
Desirable
- Experience of working in Radiology department and with NHS IT systems
Skills
Essential
- Working knowledge of national and local healthcare policies and standards
- Previous experience of leading service improvements
- Excellent written and spoken English and interpersonal/negotiating skills
People management
Essential
- Experience of communicating effectively with patients and their relatives.
- Significant Experience of line management
Equality, Diversity and Inclusion
Essential
- Evidence of having undertaken own development to improve understanding of equalities issues
- Evidence of having championed diversity in previous roles (as appropriate to role)
Person Specification
Exp / Qual
Essential
- Degree / Diploma / equivalent experience
- Experience managing teams - HR processes
- Significant knowledge of IT systems e.g. MS office
Desirable
- Experience of working in Radiology department and with NHS IT systems
Skills
Essential
- Working knowledge of national and local healthcare policies and standards
- Previous experience of leading service improvements
- Excellent written and spoken English and interpersonal/negotiating skills
People management
Essential
- Experience of communicating effectively with patients and their relatives.
- Significant Experience of line management
Equality, Diversity and Inclusion
Essential
- Evidence of having undertaken own development to improve understanding of equalities issues
- Evidence of having championed diversity in previous roles (as appropriate to role)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
