Job summary
The Cellular Pathology Department at the Royal Sussex County Hospital is looking for a enthusiastic, well-motivated and organised individual to join their friendly secretarial and administrative team
This is a part time post and the post holder will be based at Brighton. Preferred working hours are 9am to 1pm however other hours would be considered.
Main duties of the job
To provide a comprehensive secretarial and administrative service to the Cellular Pathology department.
Liaise closely with staff, service users and stakeholders, maintaining a pleasant, professional and helpful manner.
Be a point of contact by receiving telephone enquiries, taking accurate message, dealing with calls and enquiries in line with Trust policies and procedures and redirecting calls where appropriate
Communicate effectively using good written, verbal, email and telephone skills
About us
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/
Job description
Job responsibilities
- Provide a comprehensive secretarial and administrative service to the Cellular Pathology department.
- Participate in the typing and production of all Cellular Pathology reports generated by Consultant Histopathologists, registrars and Biomedical Scientists which includes the audio typing and copy typing of patient reports prior to consultant authorisation.
- Ensure all cases requiring cancer genetics are sent off of daily.
- Participate in word processing, filing, photocopying, spreadsheets, diary keeping where appropriate, Coroners invoices and the composition of letters, ensuring a high standard of accuracy and layout.
- Support the Lead BMSs in specifically named aspects of the work
- Organise own work schedule, in consultation with the other secretaries to provide an efficient secretarial and administrative support service.
- Ensure cases required for Multidisciplinary Meetings are dealt with as a priority separately.
- Fast and accurate typing and familiarity with Medical Terminology are essential.
- Ensure that Cellular Pathology reports are distributed correctly as per protocols.
- Maintain an up-to-date database of details of material that is sent away for review or tests at other hospitals, ensuring that this is booked back in when returned and that any reports are typed or updated.
- Participate in collation of data for private patient invoicing.
- Sort, distribute and prioritise incoming mail, using judgment and experience in deciding whether documents are to be passed on to Consultants and designated staff as appropriate.
- Assist in the maintenance of an effective and efficient filing system of documents within the office.
Job description
Job responsibilities
- Provide a comprehensive secretarial and administrative service to the Cellular Pathology department.
- Participate in the typing and production of all Cellular Pathology reports generated by Consultant Histopathologists, registrars and Biomedical Scientists which includes the audio typing and copy typing of patient reports prior to consultant authorisation.
- Ensure all cases requiring cancer genetics are sent off of daily.
- Participate in word processing, filing, photocopying, spreadsheets, diary keeping where appropriate, Coroners invoices and the composition of letters, ensuring a high standard of accuracy and layout.
- Support the Lead BMSs in specifically named aspects of the work
- Organise own work schedule, in consultation with the other secretaries to provide an efficient secretarial and administrative support service.
- Ensure cases required for Multidisciplinary Meetings are dealt with as a priority separately.
- Fast and accurate typing and familiarity with Medical Terminology are essential.
- Ensure that Cellular Pathology reports are distributed correctly as per protocols.
- Maintain an up-to-date database of details of material that is sent away for review or tests at other hospitals, ensuring that this is booked back in when returned and that any reports are typed or updated.
- Participate in collation of data for private patient invoicing.
- Sort, distribute and prioritise incoming mail, using judgment and experience in deciding whether documents are to be passed on to Consultants and designated staff as appropriate.
- Assist in the maintenance of an effective and efficient filing system of documents within the office.
Person Specification
Education and skills
Essential
- GCSE Grade C minimum in Maths and English
- Demonstrable ability to perform fast and accurate typing including touch and audio
- Demonstrable ability to use software programmes such as word and Excel
Desirable
- Currently working in NHS or other Healthcare setting
- RSA3 or equivalent qualifications in secretarial related subjects
- Demonstrable knowledge of medical terminology
- Experience using Bambo, Careflow, Affinity, winpath
Equalitym Diversity & Inclusion
Essential
- Evidence of having championed diversity in previous roles (as appropriate to role)
- Evidence of having undertaken own development to improve understanding of equalities issues.
Person Specification
Education and skills
Essential
- GCSE Grade C minimum in Maths and English
- Demonstrable ability to perform fast and accurate typing including touch and audio
- Demonstrable ability to use software programmes such as word and Excel
Desirable
- Currently working in NHS or other Healthcare setting
- RSA3 or equivalent qualifications in secretarial related subjects
- Demonstrable knowledge of medical terminology
- Experience using Bambo, Careflow, Affinity, winpath
Equalitym Diversity & Inclusion
Essential
- Evidence of having championed diversity in previous roles (as appropriate to role)
- Evidence of having undertaken own development to improve understanding of equalities issues.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
