University Hospitals Sussex NHS Foundation Trust (279)

Lead Rota and Patient Access Coordinator

The closing date is 07 September 2025

Job summary

An exciting opportunity has arisen for a Lead Rota and Patient Access Coordinator to work within the Musculoskeletal Directorate, based at the Royal Sussex County Hospital in Brighton.

We are seeking a capable and enthusiastic person to work in conjunction with the other Rota Co-ordinator to ensure the maintenance of a high-quality, effective and flexible centralised electronic rota for medical staff across sites, and ensure efficient functioning of the Directorate medical cover.

Excellent organisational and solid IT skills are essential to ensure the rota for medical staff is up to date, accurate and disseminated electronically.

The successful candidate will ensure full on-call rota cover, escalating any uncovered shifts, and review the rotas and processes on an on-going basis. You will use monitoring systems for the collection, recording and use of annual, sickness, educational and professional leave for medical staff. You will also be involved in training and development on the rota and co-ordinating the cancellation of clinical duties/organising locum cover.

Main duties of the job

The post holder will be accountable for the maintenance of high-quality, effective and flexible centralised electronic rota for medical staff across the University Hospital sites and for working to ensure efficient functioning of the Directorate medical cover.

Responsible for working with the Directorate Management Team/Clinical Services Managers and Lead Consultants, Medical HR and other admin staff as determined by the needs of the service including training and development on the rota and co-ordinating the cancellation of clinical duties/organising locum cover.

About us

At UHSussex (UHSx), diversity is our strength, & we want you to feel included to help us always put the Patient First. Your uniqueness & experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, & can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) & a Veteran Aware Trust.

We treat our patients & staff with the same compassion & empathy we expect for ourselves. We're here for them when they need us, and we go above & beyond to meet their needs. This can be seen in our candidate information pack & wellbeing programme,for staff which is extensive & designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching & training so that we can be the best that we can be. From the moment you start with us & throughout your career we will help you to grow & develop.We hope that in choosing UHSx you are choosing a long & happy career where you will be able to see the difference you make & feel valued for all that you do.

We look forward to receiving your application & the start of your journey with UHSx.

Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/

Date posted

22 August 2025

Pay scheme

Agenda for change

Band

Band 5

Salary

£31,049 to £37,796 a year Per annum pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

279-7343588-AUG25

Job locations

Royal Sussex County Hospital

Brighton

BN2 5BE

Job description

Job responsibilities

Provide technical support for rota management and engage in discussions regarding improvements and amendments.

To ensure the rota for medical staff is up to date, accurate and disseminated electronically and review the rotas and processes on an on-going basis. To establish systems for ease of access and planning.

To ensure full on-call rota cover, escalating any uncovered shifts. Set up systems as early warning signals where cover not provided and to ensure monitoring of fair internal cover in times of absence and offer advice and support to consultants on the production of the rota.

To use monitoring systems for the collection, recording and use of annual, sickness, educational and professional leave for medical staff.

Work with the Directorate Clinical Leads to ensure that all leave requests comply with leave policy and that sufficient cover exists within the department. Provide data to ensure the Trust Sickness and Absence Reporting policy for consultants and registrars is followed and complied with.

This role is a key part of the Departments management team, working towards the achievement of key patient access targets across the Directorate.

Job description

Job responsibilities

Provide technical support for rota management and engage in discussions regarding improvements and amendments.

To use monitoring systems for the collection, recording and use of annual, sickness, educational and professional leave for medical staff.

This role is a key part of the Departments management team, working towards the achievement of key patient access targets across the Directorate.

Person Specification

Qualifications and Experience

Essential

GCSEs (A-C) or equivalent, including English and Maths.
Good skills in the use of Excel and developing monitoring systems
Proven ability of managing a high-volume caseload and working under pressure.
Proven ability of formulating rotas
Demonstrable good understanding of the NHS and current policy

Desirable

Proven experience with working with medical staff and negotiating.

Equality, Diversity & Inclusion

Essential

Evidence of having championed diversity in previous roles (as appropriate to role).
Evidence of having undertaken own development to improve understanding of equalities issues

Person Specification

Qualifications and Experience

Essential

GCSEs (A-C) or equivalent, including English and Maths.
Good skills in the use of Excel and developing monitoring systems
Proven ability of managing a high-volume caseload and working under pressure.
Proven ability of formulating rotas
Demonstrable good understanding of the NHS and current policy

Desirable

Proven experience with working with medical staff and negotiating.

Equality, Diversity & Inclusion

Essential

Evidence of having championed diversity in previous roles (as appropriate to role).
Evidence of having undertaken own development to improve understanding of equalities issues

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Royal Sussex County Hospital

Brighton

BN2 5BE

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Royal Sussex County Hospital

Brighton

BN2 5BE

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)