University Hospitals Sussex NHS Foundation Trust (279)

Medical Secretary

The closing date is 19 August 2025

Job summary

If you have highly efficient secretarial and organisational skills, an opportunity has arisen for a medical secretary position within the Colorectal service at Worthing hospital. This varied role provides support to Colorectal consultant surgeons and multidisciplinary clinical team

We are looking for an individual who has the ability to communicate effectively with colleagues, patients and the clinical staff

Previous secretarial/administration experience and typing skills are desirable, as are knowledge of the hospital environment and medical terminology

Our ideal candidate will be flexible and adaptable and willing to work as part of our busy but supportive team

If you think you have the qualities to fill this post, then please apply.Training and support will be given to the successful candidate

There is one full time posts available, and successful candidates will work at Worthing Hospital

Main duties of the job

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

We look forward to receiving your application and the start of your journey with UHSussex.

Candidate information pack - University Hospitals Sussex NHS Foundation Trust

About us

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.

We look forward to receiving your application and the start of your journey with UHSussex.

Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/

Date posted

05 August 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year Per annum, pro rata

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

279-7275753-AUG25

Job locations

Worthing Hospital

Worthing

BN11 2DH

Job description

Job responsibilities

Please see the attached job description for full details of the responsibilities of the medical secretary role

Job description

Job responsibilities

Please see the attached job description for full details of the responsibilities of the medical secretary role

Person Specification

Skills

Essential

Excellent communication skills, both verbal and written
Ability to work to deadlines and meet conflicting demands
Excellent knowledge of a full range of secretarial procedures and office duties
Excellent attention to detail
Excellent organisational skills
Excellent knowledge of MS Office, particularly Excel
Experience of minute taking
Evidence of having undertaken own development to improve understanding of equalities issues

Desirable

Knowledge of Patient Information System (PAS)
Previous NHS Medical Secretary experience
Managing challenging behaviour
Experience of audio typing

Qualifications

Essential

Educated to GCSE level with A-C Maths and English

Desirable

An appropriate qualification in word processing or typing, for example RSA III or equivalent AMSPAR diploma

People management and development

Essential

Able to maintain confidentiality in accordance with the Data Protection Act
Coordinating and working as part of a cohesive team
Positive contribution to change to enhance the patient pathway experience and outcome
Ability to work independently
Ability to use own judgement/initiative and problem solve

Equality, Diversity & Inclusion

Essential

Evidence of having championed diversity in previous roles (as appropriate to role).
Evidence of having undertaken own development to improve understanding of equalities issues.

Person Specification

Skills

Essential

Excellent communication skills, both verbal and written
Ability to work to deadlines and meet conflicting demands
Excellent knowledge of a full range of secretarial procedures and office duties
Excellent attention to detail
Excellent organisational skills
Excellent knowledge of MS Office, particularly Excel
Experience of minute taking
Evidence of having undertaken own development to improve understanding of equalities issues

Desirable

Knowledge of Patient Information System (PAS)
Previous NHS Medical Secretary experience
Managing challenging behaviour
Experience of audio typing

Qualifications

Essential

Educated to GCSE level with A-C Maths and English

Desirable

An appropriate qualification in word processing or typing, for example RSA III or equivalent AMSPAR diploma

People management and development

Essential

Able to maintain confidentiality in accordance with the Data Protection Act
Coordinating and working as part of a cohesive team
Positive contribution to change to enhance the patient pathway experience and outcome
Ability to work independently
Ability to use own judgement/initiative and problem solve

Equality, Diversity & Inclusion

Essential

Evidence of having championed diversity in previous roles (as appropriate to role).
Evidence of having undertaken own development to improve understanding of equalities issues.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Worthing Hospital

Worthing

BN11 2DH

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Worthing Hospital

Worthing

BN11 2DH

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)