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University Hospitals Sussex NHS Foundation Trust (279)

Ward Clerk

The closing date is 22 June 2025

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Job summary

We are looking for a dynamic, proactive ward clerk to join our team. Good interpersonal, communication and IT skills are essential.

You will need to be conscientious with excellent time management and an ability to work both under direction and on your own initiative.

Main duties of the job

To provide day-to-day clerical support to facilitate the smooth running of the ward under the direction and supervision of senior colleagues.

You will need to have excellent communication skills as this role involves greeting staff, patients and visitors.

Manage the day-to-day ward administration, ensuring that correct procedures are implemented and monitored.

To use own initiate to maintain stationary stocks, answer queries and forward relevant communication to staff.

To maintain notes and records systems ensuring that all notes are compiled in the correct order and in a timely fashion.

Order supplies and equipment using the Trust procurement system under the guidance of the Ward Sister.

To be responsible for accurate data entry of patient information to comply with Trust Objectives/Guidelines.

To monitor all patient data and ensure that we are compliant with accurate national data collection.

To accurately record and distribute minutes of ward meetings.

About us

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

We look forward to receiving your application and the start of your journey with UHSussex.

Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/

Details

Date posted

06 June 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,169 a year per annum, pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

279-7228522-JUN25

Job locations

St Richard's Hospital

Spitalfield Lane

Chichester

PO19 6SE


Job description

Job responsibilities

To provide day-to-day clerical support to facilitate the smooth running of the ward under the direction and supervision of senior colleagues.

You will need to have excellent communication skills as this role involves greeting staff, patients and visitors.

Manage the day-to-day ward administration, ensuring that correct procedures are implemented and monitored.

To use own initiate to maintain stationary stocks, answer queries and forward relevant communication to staff.

To maintain notes and records systems ensuring that all notes are compiled in the correct order and in a timely fashion.

Order supplies and equipment using the Trust procurement system under the guidance of the Ward Sister.

To be responsible for accurate data entry of patient information to comply with Trust Objectives/Guidelines.

To monitor all patient data and ensure that we are compliant with accurate national data collection.

To accurately record and distribute minutes of monthly Neonatal Integrated and ward meetings.

Job description

Job responsibilities

To provide day-to-day clerical support to facilitate the smooth running of the ward under the direction and supervision of senior colleagues.

You will need to have excellent communication skills as this role involves greeting staff, patients and visitors.

Manage the day-to-day ward administration, ensuring that correct procedures are implemented and monitored.

To use own initiate to maintain stationary stocks, answer queries and forward relevant communication to staff.

To maintain notes and records systems ensuring that all notes are compiled in the correct order and in a timely fashion.

Order supplies and equipment using the Trust procurement system under the guidance of the Ward Sister.

To be responsible for accurate data entry of patient information to comply with Trust Objectives/Guidelines.

To monitor all patient data and ensure that we are compliant with accurate national data collection.

To accurately record and distribute minutes of monthly Neonatal Integrated and ward meetings.

Person Specification

Communication skills

Essential

  • Decribes an ability to communicate with a wide range of people
  • Has an understanding of effective communication

IT skills

Essential

  • Evidences IT literacy

Desirable

  • Knowledge of database usage

Literacy

Essential

  • Evidence of good literacy skills

Team working

Essential

  • Evidence of working within a team

Time management and organisational skills

Essential

  • Demonstrates good time management
  • Demonstrates good organisational skills and ability to prioritise

Equality, Diversity, and Inclusion

Essential

  • Evidence of having championed diversity in previous roles
  • Evidence of having undertaken own development to improve understanding of equalities issues
Person Specification

Communication skills

Essential

  • Decribes an ability to communicate with a wide range of people
  • Has an understanding of effective communication

IT skills

Essential

  • Evidences IT literacy

Desirable

  • Knowledge of database usage

Literacy

Essential

  • Evidence of good literacy skills

Team working

Essential

  • Evidence of working within a team

Time management and organisational skills

Essential

  • Demonstrates good time management
  • Demonstrates good organisational skills and ability to prioritise

Equality, Diversity, and Inclusion

Essential

  • Evidence of having championed diversity in previous roles
  • Evidence of having undertaken own development to improve understanding of equalities issues

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

St Richard's Hospital

Spitalfield Lane

Chichester

PO19 6SE


Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

St Richard's Hospital

Spitalfield Lane

Chichester

PO19 6SE


Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Ward Manager

Rachel

Rachel.campbell24@nhs.net

01243788122

Details

Date posted

06 June 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,169 a year per annum, pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

279-7228522-JUN25

Job locations

St Richard's Hospital

Spitalfield Lane

Chichester

PO19 6SE


Supporting documents

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