University Hospitals Sussex NHS Foundation Trust (279)

Discharge team Admin

The closing date is 08 June 2025

Job summary

We are looking for a part time Discharge team Administrator to join our friendly Discharge Team . To provide administrative support to the our team at Worthing Hospital and to the Discharge Team Manager ensuring that the office runs smoothly at all times.Good communication and interpersonal skills with the ability to relate to work with peopleat all levels and dealing with complex issues is required for this role .

Main duties of the job

Acting as the first point of contact for all telephone and face-to-face enquires.The post holder is required to work under their own initiative but to be aware of when issues need to be taken to other team members.

You will be responsible for the health & safety of the office environment and will provide a complete range of administrative tasks to support the team and patient flow.

About us

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

We look forward to receiving your application and the start of your journey with UHSussex.

Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/

Date posted

23 May 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,169 a year per annum, pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

279-7163218-MAY25

Job locations

Worthing

Lyndhurst Road

Worthing

BN11 2DH

Job description

Job responsibilities

One of the main duties of this role is to be able to produce documents to present accurate minutes of meetings, letters to patients/familiesand records of discharge co-ordinator input.

It is essential that you are able to do the following ;

Produce accurate and consistent documentation of meetings.Formatting of documents to produce user-friendly templatesCreation of leaflets, posters and flyers to disseminate information.Use of Excel spreadsheets to record delayed transfer of care information.Collation of spreadsheet information to produce weekly reports on delayed discharges for Trustreporting.Assist with daily reporting of delayed transfer of care information to senior management andexternal agencies.Responsibility for saving all above documents electronically and in paper filing systems withinoffice.Understanding of confidentiality with regard to transference of information and storage

For full list of main duties please see job description .

Job description

Job responsibilities

One of the main duties of this role is to be able to produce documents to present accurate minutes of meetings, letters to patients/familiesand records of discharge co-ordinator input.

It is essential that you are able to do the following ;

For full list of main duties please see job description .

Person Specification

Experience/ Qualifications

Essential

Secretarial or administration qualification e.g. RSA level 3/ NVQ level 3/ or equivalent demonstrable experience and level of knowledge
Competent with excel and typing, preparing and collating reports
Good communication and interpersonal skills

Desirable

Experience and knowledge of the working practices of an acute NHS Trust
Experience in servicing meetings and taking accurate minutes
Experience in dealing with complex and sensitive issues

Equality, Diversity, and Inclusion

Essential

Evidence of having championed diversity in previous roles
Evidence of having undertaken own development to improve understanding of equalities issues

Person Specification

Experience/ Qualifications

Essential

Secretarial or administration qualification e.g. RSA level 3/ NVQ level 3/ or equivalent demonstrable experience and level of knowledge
Competent with excel and typing, preparing and collating reports
Good communication and interpersonal skills

Desirable

Experience and knowledge of the working practices of an acute NHS Trust
Experience in servicing meetings and taking accurate minutes
Experience in dealing with complex and sensitive issues

Equality, Diversity, and Inclusion

Essential

Evidence of having championed diversity in previous roles
Evidence of having undertaken own development to improve understanding of equalities issues

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Worthing

Lyndhurst Road

Worthing

BN11 2DH

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Worthing

Lyndhurst Road

Worthing

BN11 2DH

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)