Job summary
Are you an organised, detail-oriented and a proactive individual? Do you thrive in a fast paced environment? Do you have strong communication skills? We are looking for 2 Undergraduate Administrators to join our Medical Education team. Although the positions are based at Royal Sussex County Hospital, there will be occasions where cross-site cover is needed, specifically Prince Royal Hospital in Haywards Heath.
The post holder will support the Undergraduate MEM and Leads and will administer and co-ordinate the programmes of Undergraduate Education for years 3, 4 and 5 medical students from various British medical schools, as well as elective and clinical placements and shadowing opportunities for medical students.
Main duties of the job
Medical education faculty teams and other integrated education staff to ensure medical education delivers the Service Level Agreement with affiliated medical schools. The post holder organises and co-ordinates the educational programme for Years 3, 4 and 5 medical students taking a placement at the Trust. They have contact with different cohorts of medical students per year co-ordinating with other departments to organise their induction, timetable, arranging their accommodation and dealing with their enquires for the duration of their stay. They work closely with the Medical Education Manager and Accommodation Manager to assist with accommodation arrangement, maintain accurate records of rotations, student information and educational supervisors.
The post-holder co-ordinates and supporting medical schools OSCEs.
The post holder is responsible for medical students' placements. They will also assist with elective / clinical experience for students considering medicine as their career choice.
About us
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves. As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do. We look forward to receiving your application and the start of your journey with UHSussex.
Candidate information pack - University Hospitals Sussex NHS Foundation Trust
Job description
Job responsibilities
To regularly organise complex educational programmes for Years 3,4 and 5 medical students continually requiring updating and changing due to developments in external guidelines and policies for medical schools.
To clearly explain complex mandatory educational requirements and issues to medical students.
To manage the requirement to work within a non-routine and constantly changing educationalenvironment in an evolving student curriculum and framework with students from different schools, following different curricula and at different stages of training.
To make clear and detailed judgements requiring an analysis if various options.
To work with appropriate Trust personnel to organise clinical and generic courses for medical students.
To maintain a clear understanding of the constantly changing medical school, foundation school, Deanery, GMC and HEE policies and requirements for training and its continual development and be able to clearly impart this up-to-date accurate information to other professionals and external agencies.
To co-ordinate medical school visits - QA and inspections.
To work closely with the MEM to implement mandatory changes from external educational organisations and effectively to comply with medical / foundation school deadlines and directives.
To understand the implications of failing to reach mandatory educational standards if assessments/assignments are not carried out appropriately and within a clear and rigid timeframe.
To develop and maintain medical student element of website and update regularly .
Job description
Job responsibilities
To regularly organise complex educational programmes for Years 3,4 and 5 medical students continually requiring updating and changing due to developments in external guidelines and policies for medical schools.
To clearly explain complex mandatory educational requirements and issues to medical students.
To manage the requirement to work within a non-routine and constantly changing educationalenvironment in an evolving student curriculum and framework with students from different schools, following different curricula and at different stages of training.
To make clear and detailed judgements requiring an analysis if various options.
To work with appropriate Trust personnel to organise clinical and generic courses for medical students.
To maintain a clear understanding of the constantly changing medical school, foundation school, Deanery, GMC and HEE policies and requirements for training and its continual development and be able to clearly impart this up-to-date accurate information to other professionals and external agencies.
To co-ordinate medical school visits - QA and inspections.
To work closely with the MEM to implement mandatory changes from external educational organisations and effectively to comply with medical / foundation school deadlines and directives.
To understand the implications of failing to reach mandatory educational standards if assessments/assignments are not carried out appropriately and within a clear and rigid timeframe.
To develop and maintain medical student element of website and update regularly .
Person Specification
Skills & Experience
Essential
- Knowledge of general administrative procedures to ensure educational quality standards are maintained.
- Experience in a busy office environment. Experience in a client based office environment
- Understanding of training/ curriculum development acquired though formal training or relevant experience.
- Database experience.
- Good communication skills at all levels and with a wide range professionals and external organisations.
- Ability to co-ordinate educational programmes with a range of external and internal clients and organisations
- Maintain an understanding of relationships within and outside the organisation.
- Committed and motivated approach to work
- Ability to plan, prioritise and organise own workload to ensure quality standards and deadlines are met.
- Ability to draft accurate letters, reports, agendas, minutes, etc. Ability to produce accurate computerised reports
- Knowledge of external organisations and structures related to medical education
- Excellent time management and prioritisation skills
- Ability to work with databases.
- Ability to update specific areas of website
Desirable
- similar experience in medical education
- Understanding of KSS Deanery regulations and national GMC / medical school council educational requirements.
- Understanding of medical school requirements and placements / rotations
- Previous administrative experience of working in an NHS environment
Equality, Diversity, and Inclusion
Essential
- Evidence of having championed diversity in previous roles (as appropriate to role
- Evidence of having undertaken own development to improve understanding of equalities issues
Person Specification
Skills & Experience
Essential
- Knowledge of general administrative procedures to ensure educational quality standards are maintained.
- Experience in a busy office environment. Experience in a client based office environment
- Understanding of training/ curriculum development acquired though formal training or relevant experience.
- Database experience.
- Good communication skills at all levels and with a wide range professionals and external organisations.
- Ability to co-ordinate educational programmes with a range of external and internal clients and organisations
- Maintain an understanding of relationships within and outside the organisation.
- Committed and motivated approach to work
- Ability to plan, prioritise and organise own workload to ensure quality standards and deadlines are met.
- Ability to draft accurate letters, reports, agendas, minutes, etc. Ability to produce accurate computerised reports
- Knowledge of external organisations and structures related to medical education
- Excellent time management and prioritisation skills
- Ability to work with databases.
- Ability to update specific areas of website
Desirable
- similar experience in medical education
- Understanding of KSS Deanery regulations and national GMC / medical school council educational requirements.
- Understanding of medical school requirements and placements / rotations
- Previous administrative experience of working in an NHS environment
Equality, Diversity, and Inclusion
Essential
- Evidence of having championed diversity in previous roles (as appropriate to role
- Evidence of having undertaken own development to improve understanding of equalities issues
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
University Hospitals Sussex NHS Foundation Trust (279)
Address
Audrey Emerton Building, Royal Sussex County Hospital
Eastern Road
Brighton
BN2 5BE
Employer's website
https://www.uhsussex.nhs.uk/ (Opens in a new tab)
