Medical Education Manager

University Hospitals Sussex NHS Foundation Trust (279)

The closing date is 22 April 2025

Job summary

We are seeking a highly motivated and experienced Site Medical Education Manager (MEM) to join our Medical Education team. This pivotal role ensures the effective coordination and delivery of postgraduate medical education, supporting trainees, faculty, and Site Directors of Medical Education (DMEs).As a key leader in medical education, you will oversee training governance, faculty development, and compliance with GMC, NHSE, and Royal College standards. You will manage key educational workstreams, ensure high-quality training delivery, and provide vital support for medical trainees and supervisors.This role requires strong leadership, organisational, and stakeholder management skills, with the ability to navigate complex educational frameworks and drive service improvements. If you are passionate about shaping the future of medical training, we encourage you to apply and be part of a team committed to excellence in postgraduate education.

Main duties of the job

This is a Medical Education Manager (WASH) post with a lead Trust workstream. Working with the Director of Medical Education, Educational Leads, and Medical Education and Integrated Education Senior Team to ensure the Trust meets its contractual requirements and maintains a supportive learning environment for medical trainees. Responsible for the overall coordination of the medical education programmes ensuring the effective delivery of education and training and related requirements to the highest quality and in line with the requirements of the Trust, GMC, NHS England and the Royal Medical Colleges.

To set up, where applicable, and maintain effective and efficient systems and processes; ensuring the Site complies with the Educational Governance and corporate Governance frameworks for both the Trust and the external bodies. The post holder is responsible for ensuring that the medical education resources/facilities are fully utilised. Responsible for supervision of the site-based Medical Education Team.

About us

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programmefor staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

We look forward to receiving your application and the start of your journey with UHSussex

Candidate information pack - University Hospitals Sussex NHS Foundation Trust

Date posted

08 April 2025

Pay scheme

Agenda for change

Band

Band 6

Salary

£37,338 to £44,962 a year per annum

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

279-7058523-APR25

Job locations

Worthing hospital / Trustwide

Lyndhurst Road

Worthing

BN11 2DH

Job description

Job responsibilities

Key Responsibilities:Responsible for the overall coordination of the medical education programmes at the site, including postgraduate and faculty development. To manage the local delivery of the medical education programmes ensuring that the resources available are fully utilised in the provision of the medical education programmes. Responsible for a key lead Trust-wide workstream.About You:Were looking for a proactive and organised individual with strong leadership and management skills, alongside experience in medical education or a related field. You will be confident in overseeing complex programmes, working across multi-disciplinary teams, and ensuring compliance with key regulatory standards.

Main Duties and Responsibilities - full details can be found in the Job Description

Responsible for the overall coordination of the student medical education programmes at the site, including postgraduate and faculty development. To manage the local delivery of the student medical education programmes ensuring that the resources available are fully utilised in the provision of the medical education programmes. Responsible for the lead Trust-wide workstream.

Working closely with the Director and Site Director of Medical Education (DME/Site DME), the Foundation Training Programme Directors (FTPD), GP Specialty Training Programme Directors (TPD) and the wider Integrated Education Department to ensure trainees and students are supported during their time with the Trust and they are aware of the Medical Education Team and the services provided.

To review, interpret and implement policies, procedures and protocols to ensure good practice for the delivery of medical education; provide specialist knowledge to the Site team and wider faculty. Assist in work streams and project implementation including monitoring, evaluation and adjustment of protocols and procedures and as directed.

Work closely with the other site MEMs, sharing good practice and lessons learned to develop Medical Education across the Trust. To develop networks with other MEMs, external to the Trust, to seek ideas for innovation, overcome challenges and share good practice.

To take a pan-Trust lead on one or more UHSx educational workstreams. Working in conjunction with colleagues across the Trust to ensure the workstream(s) is delivered effectively and efficiently and that compliance with the Trust's Statutory and Mandatory policy is appropriately recorded. To work with the Divisions to identify local leads if necessary. Ensure robust streamlined processes are in place across all sites.

To manage the relationships with external personnel associated with the training of postgraduate doctors; this includes the Commissioners, the Foundation School, Royal Colleges, the GMC and the providers of commissioned programmes.

Staff Management and Leadership

To provide supervision and line management of the Medical Education Operational managers at the site including overall supervision, quality and performance, leave, appraisal and personal development and disciplinary matters. Support Operational Managers with their line management of the administrative staff at the site.

The post holder will ensure all aspects of the Department run efficiently and effectively, including participation in the recruitment, selection and induction of staff, including temporary cover.

To manage the training and development of staff to ensure that cover is available for all areas; liaising with the other site MEMs and the Medical Education Team to enable cross site cover as and when required.

Educational Governance

Working closely with the site DME and Risk Managers to ensure that SI reporting is appropriately recorded at a Trust level and to the Postgraduate Dean.

Responsible for working with Medical Workforce to ensure all educator posts and vacancies are identified, and departments and educational leads are aware of their medical workforce. Work with the Quality Manager and site MEMs to ensure that the Trust maintains a high level of response rate to the GMC National Surveys.

To ensure the Site supports the quality assurance processes of the Commissioners, including Annual Quality Visits, regulatory visits and visits of concern and any follow-up action as required.

Responsible for managing and maintaining a database for all trainers on-site and liaising with appropriate teams for updates and reports as required. Working closely with the site DME and UG DME to ensure the site meets the requirements of the GMC Standard for Recognition and Accreditation of Trainers.

In liaison with the Medical Education Team and site DME to provide training activities for faculty development, ensuring that external training provision is made available to faculty.

Meetings and committees

The post holder is responsible for ensuring the effective management, or appropriate delegation to colleagues, of the annual programme of meetings, including the timely distribution of papers.

Attend the weekly MEM Senior Team Meeting and ensure regular local team meetings take place to disseminate information and pick up questions from the team.

Where appropriate represent the Trust at external meetings and groups and bring back key messages for dissemination to the wider team.

Job description

Job responsibilities

Main Duties and Responsibilities - full details can be found in the Job Description

Staff Management and Leadership

The post holder will ensure all aspects of the Department run efficiently and effectively, including participation in the recruitment, selection and induction of staff, including temporary cover.

Educational Governance

Working closely with the site DME and Risk Managers to ensure that SI reporting is appropriately recorded at a Trust level and to the Postgraduate Dean.

To ensure the Site supports the quality assurance processes of the Commissioners, including Annual Quality Visits, regulatory visits and visits of concern and any follow-up action as required.

In liaison with the Medical Education Team and site DME to provide training activities for faculty development, ensuring that external training provision is made available to faculty.

Meetings and committees

The post holder is responsible for ensuring the effective management, or appropriate delegation to colleagues, of the annual programme of meetings, including the timely distribution of papers.

Attend the weekly MEM Senior Team Meeting and ensure regular local team meetings take place to disseminate information and pick up questions from the team.

Where appropriate represent the Trust at external meetings and groups and bring back key messages for dissemination to the wider team.

Person Specification

Experience/qualifications

Essential

Degree-level education or equivalent training and experience.
Proven track record of administrative and management experience in a complex environment.
Supervision and line management of staff
Experience working with internal and external commissioners of programmes
Data collection and spreadsheet management experience
Ability to streamline processes and initiate and implement change and improvements

Desirable

Worked within medical education or integrated education
Worked for NHS or healthcare setting
Experience working with clinical/management/administration systems within the NHS.
Project management experience

Equality, Diversity & Inclusion

Essential

Evidence of having championed diversity in previous roles (as appropriate to role)
Evidence of having undertaken own development to improve understanding of equalities issues

Person Specification

Experience/qualifications

Essential

Degree-level education or equivalent training and experience.
Proven track record of administrative and management experience in a complex environment.
Supervision and line management of staff
Experience working with internal and external commissioners of programmes
Data collection and spreadsheet management experience
Ability to streamline processes and initiate and implement change and improvements

Desirable

Worked within medical education or integrated education
Worked for NHS or healthcare setting
Experience working with clinical/management/administration systems within the NHS.
Project management experience

Equality, Diversity & Inclusion

Essential

Evidence of having championed diversity in previous roles (as appropriate to role)
Evidence of having undertaken own development to improve understanding of equalities issues

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.