Medical Secretary

University Hospitals Sussex NHS Foundation Trust (279)

The closing date is 13 April 2025

Job summary

If you have highly efficient secretarial and organisational skills, an opportunity has arisen for a medical secretary position within the Colorectal service at Worthing hospital. This varied role provides support to Colorectal consultant surgeons and multidisciplinary clinical team

We are looking for an individual who has the ability to communicate effectively with colleagues, patients and the clinical staff

Previous secretarial/administration experience and typing skills are desirable, as are knowledge of the hospital environment and medical terminology

Our ideal candidate will be flexible and adaptable and willing to work as part of our busy but supportive team

If you think you have the qualities to fill this post, then please apply.Training and support will be given to the successful candidate

There is one full time posts available, and successful candidates will work at Worthing Hospital

Main duties of the job

To work as part of the administration team to provide accurate and efficient secretarial support for the Colorectal and General Surgery services

Your role will involve working for a busy team supporting the Colorectal service at Worthing hospital. It is a wide and varied role with tasks including liaising with patients, GP practices and consultants If you enjoy being a team player this post offers variety and the opportunity to play a key role in supporting the team with the efficient running of the directorate

Specific duties include:

Proofing of clinic letters and typing correspondence from audio dictation
Amending departmental proformas as requested by clinician/coordinator
Processing of consultant clinics, ensuring outcomes are complete on CareFlow and requested investigations recorded on database
Maintain database for patients pending investigations and chasing results, liaise with clinicians regarding outcomes and actions
Proficient use of MS Excel for preparing reports, analysing statistical information and maintaining finance spreadsheet for inpatient activity
Responsible for taking and transcribing minutes at departmental meetings, as requested
Typing of admin and any complex, urgent or specialist work e.g. investigating complaints
Manage and prioritise own workload to be able to work independently.
To act as the first point of contact for all forms of communication with clinicians

About us

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do

We look forward to receiving your application and the start of your journey with UHSussex

Date posted

03 April 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum, pro rata

Contract

Permanent

Working pattern

Full-time, Part-time, Flexible working

Reference number

279-7052296-APR25

Job locations

Worthing Hospital

Lyndhurst Road

Worthing

BN11 2DH

Job description

Job responsibilities

Please see the attached job description for full details of the responsibilities of the medical secretary role

Job description

Job responsibilities

Please see the attached job description for full details of the responsibilities of the medical secretary role

Person Specification

Skills

Essential

Excellent communication skills, both verbal and written
Ability to work to deadlines and meet conflicting demands
Excellent knowledge of a full range of secretarial procedures and office duties
Excellent attention to detail
Excellent organisational skills
Excellent knowledge of MS Office, particularly Excel
Experience of minute taking
Evidence of having undertaken own development to improve understanding of equalities issues

Desirable

Previous NHS Medical Secretary experience
Knowledge of Patient Information System (PAS)
Managing challenging behaviour
Experience of audio typing

Qualifications

Essential

Educated to GCSE level with A-C Maths and English

Desirable

An appropriate qualification in word processing or typing, for example RSA III or equivalent AMSPAR diploma

People management and development

Essential

Able to maintain confidentiality in accordance with the Data Protection Act
Coordinating and working as part of a cohesive team
Positive contribution to change to enhance the patient pathway experience and outcome
Ability to work independently
Ability to use own judgement/initiative and problem solve

Equality, Diversity, and Inclusion

Essential

Evidence of having championed diversity in previous roles (as appropriate to role).

Equality, Diversity, and Inclusion

Essential

Evidence of having undertaken own development to improve understanding of equalities

Person Specification

Skills

Essential

Excellent communication skills, both verbal and written
Ability to work to deadlines and meet conflicting demands
Excellent knowledge of a full range of secretarial procedures and office duties
Excellent attention to detail
Excellent organisational skills
Excellent knowledge of MS Office, particularly Excel
Experience of minute taking
Evidence of having undertaken own development to improve understanding of equalities issues

Desirable

Previous NHS Medical Secretary experience
Knowledge of Patient Information System (PAS)
Managing challenging behaviour
Experience of audio typing

Qualifications

Essential

Educated to GCSE level with A-C Maths and English

Desirable

An appropriate qualification in word processing or typing, for example RSA III or equivalent AMSPAR diploma

People management and development

Essential

Able to maintain confidentiality in accordance with the Data Protection Act
Coordinating and working as part of a cohesive team
Positive contribution to change to enhance the patient pathway experience and outcome
Ability to work independently
Ability to use own judgement/initiative and problem solve

Equality, Diversity, and Inclusion

Essential

Evidence of having championed diversity in previous roles (as appropriate to role).

Equality, Diversity, and Inclusion

Essential

Evidence of having undertaken own development to improve understanding of equalities

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.