Breast Screening Medical Secretary

University Hospitals Sussex NHS Foundation Trust (279)

The closing date is 13 April 2025

Job summary

We are looking for a proactive person with administrative experience to join a friendly team as part of the integrated Breast Service. The role will provide secretarial support to the management of the Breast Screening Programmes in both East and West Sussex.

Main duties of the job

Provide an efficient, effective medical secretarial service to the Breast Screening Department in both East Sussex Brighton and Hove and West Sussex, supporting the service with contract maintenance, rota systems, facilities lead for both screening services, organising meetings and taking minutes and pulling data.

Use the National Breast Screening Service database and CRIS system to ensure that the service runs in accordance with policy.

To review the contracts, ensuring you communicate when they are up for renewal and working with internal and external services to extend or renew contracts whilst keeping master copies up to date.

About us

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

We look forward to receiving your application and the start of your journey with UHSussex.

Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/

Date posted

27 March 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

279-6837367-MAR25

Job locations

Park Centre for Breast Care

177 Preston Road

Brighton

BN1 6AG

Job description

Job responsibilities

Use the National Breast Screening Service database and CRIS system to ensure that the service runs in accordance with policy.

To review the contracts, ensuring you communicate when they are up for renewal and working with internal and external services to extend or renew contracts whilst keeping master copies up to date.

Job description

Job responsibilities

Use the National Breast Screening Service database and CRIS system to ensure that the service runs in accordance with policy.

To review the contracts, ensuring you communicate when they are up for renewal and working with internal and external services to extend or renew contracts whilst keeping master copies up to date.

Person Specification

Experience

Essential

Extensive secretarial and administrative experience in a medical environment
Experience of dealing with the general public
Maths & English GCSE
Experience of Microsoft office and Teams

Desirable

Experience of working with quality management systems/quality assurance
Experience of working with in Breast Screening Programme and systems
Communication skills - ability to communicate effectively with people at all levels.
Organisational skills, minute taking arranging meetings

Equality, Diversity, and Inclusion

Essential

Evidence of having championEvidence of having undertaken own development to improve understanding of equalities issues ed diversity in previous roles
Evidence of having championed diversity in previous roles

Person Specification

Experience

Essential

Extensive secretarial and administrative experience in a medical environment
Experience of dealing with the general public
Maths & English GCSE
Experience of Microsoft office and Teams

Desirable

Experience of working with quality management systems/quality assurance
Experience of working with in Breast Screening Programme and systems
Communication skills - ability to communicate effectively with people at all levels.
Organisational skills, minute taking arranging meetings

Equality, Diversity, and Inclusion

Essential

Evidence of having championEvidence of having undertaken own development to improve understanding of equalities issues ed diversity in previous roles
Evidence of having championed diversity in previous roles

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.