Operational Manager MSK, Trauma & Orthopaedics

Job description

Job responsibilities

Use leadership and influencing skills to enthuse, engage and maintain effective two way channels of communication within the service area and to involve individuals and teams within service areas of responsibility to ensure delivery of relevant targets.

Establish lines of communication with other colleagues in the Trust and wider healthcare community, to ensure that services are integrated and opportunities for improvements are maximised.

Ensure that good practice is identified and shared within the Division and wider organisation where appropriate.

Using the highest degree of motivational and negotiating skills, ensure an atmosphere of collaboration across the service area to deliver a programme of continuous improvement in a challenging and demanding environment.

Develop political judgment and astuteness in understanding and working with policy and diverse interest groups, and judgement in knowing when to escalate upwards, interpreting and implementing changes to respond to policy developments.

Analyse and communicate highly complex verbal and written data to relevant stakeholders (internal and external), ensuring all information concerning performance in all areas is communicated and understood and managed confidentially where appropriate.

Negotiate with others to reach a decision/conclusion to complex problems and to use appropriate influencing skills with supporting departments to ensure the needs of the service are met.

Challenge internal and external parties where necessary to overcome barriers to change and understanding and to ensure that learning is shared and that risks are mitigated and reduced.

Demonstrate effective stakeholder management across different departments at all levels. Respond to and resolve conflict between different stakeholders when this arises through facilitation or other appropriate mechanisms.

Attend, lead and participate in departmental meetings.

Demonstrate empathy, compassion and diplomacy to communicate effectively with patients and relatives to resolve issues that may arise.

Lead the development and application of systems, control processes and risk management arrangements that ensure compliance with internal and external governance and best practice requirements.

Lead the development, implementation and monitoring of mitigating actions to reduce risks identified.

Manage the capital and revenue budgets for the Directorate as may be delegated to ensure that expenditure and income is within financial plans and budget and to ensure compliance with Standing Financial Instructions. The post holder will also lead on budget setting, cost improvement plans and contract submissions for the service area.

Responsible for interpreting, proposing and drafting changes to policies, guidelines and service level agreements (SLAs) which impact the service, while contributing to strategic and contingency planning for the service, which may have an impact on other areas.

Work with relevant stakeholders to establish a culture of continuous improvement within the service area(s) and ensure that best practice in the delivery of high quality, modern, patient centred care is delivered, developed and maintained.

Develop and implement effective reporting arrangements within the service area to accurately record and monitor performance against local and national targets and to pro-actively develop solutions to manage any variances.

Support the implementation of change and improvement programmes across the Trust.

Maintain a good knowledge of emerging policies from government departments and external bodies which may impact the service.

Contribute to the development and review of the service and business strategy in collaboration with other Divisional leaders to ensure the anticipation of future needs, ensuring that progressive solutions, which take into account models of best practice, are incorporated into service plans.

Identify and create new business opportunities within and outside the organisation, and to suggest service improvements that will enhance patient care.

Lead on the production of business cases, considering a range of options using analytical and interpretation skills, to achieve the required business objectives.

Lead and coordinate the production and update of an asset register for the relevant services as and when required.

Be an authorised signatory for procurement of equipment and supplies and be involved in procurement of capital equipment, deciding in collaboration with staff appropriate purchases from a range of options.

Identify service redesign options and service improvement plans within the service area that will lead to the delivery of improved clinical outcomes for patients and the more efficient use of resources within the service area.

Responsible for leading, developing and improving the overall management of administrative services for the Division.

Provide clear, visible, responsive and professional leadership to all staff within area of responsibility that maximises their effort and potential.

Monitor workforce performance metrics for area(s) of responsibility and ensure appropriate plans are in place where improvement is required.

Day-to-day line management of staff.

Provide leadership and support to all delegated budget holders within the service, while also holding them to account for delivery of a balanced budget and cost improvement plans.

Support the management of workforce issues through the application of people policies and procedures as required within the Directorate and wider Trust (including, but not limited to, conduct and capability concerns, grievances, attendance management and appeal processes).

Person Specification

Education & Experience

Essential

• Educated to masters level or equivalent level of knowledge and experience.
• Experience of continued learning and professional development to postgraduate diploma or equivalent level. . Demonstrable previous success in leading and delivering service change and performance initiatives.
• Proven evidence of managing a significant size team.

Desirable

• Evidence of managing operational arrangements to a high degree of accuracy, timeliness and effectiveness.
• Experience of effectively managing a budget.
• Computer literate in Word, Database, Presentation, Spreadsheet and file management to a high level.

Operational knowledge

Essential

• Understanding of Referral To Treatment (RTT) pathway management
• Experience of managing medical workforce
• Knowledge of short term demand and capacity management

Desirable

• Understanding Trauma & Orthopaedics pathways
• Allocation of medical workforce to maximise clinic capacity
• Experience of managing increased demand at peak activity for clinic appointments

EDI

Essential

• Evidence of having undertaken own development to improve understanding of equalities issues
• Evidence of having championed diversity in previous roles (as appropriate to role).

Management style

Essential

• Self awareness of management style and adaptable as required
• Aware of stress management and ability to prioritise workload

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

St Richards Hospital

spitalfield lane

Chichester

PO19 6SE

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)