Assistant Capital Project Manager

Job description

Job responsibilities

Working within University Hospitals Sussexs (UHSussex) Capital Development and Property directorate, you will be supported to develop as part of an experienced and collaborative team and through regular training opportunities. The teams 2023 NHS Staff Survey results reported exceptionally high levels of motivation, sense of involvement and satisfaction with the flexible working and development opportunities available.

UHSussex is a leading acute hospital Trust, with rewarding career opportunities for caring, committed and innovative people who wish to be valued for their work and empowered to improve the services we provide. Fundamental to this is the way that we value and respect our staff at every level. We value the diversity of our colleagues and actively champion an inclusive culture. We believe that everyone without exception should feel free to be their authentic self in the workplace.

We look forward to receiving your application and the start of your journey with UHSussex.

How to apply Applications are invited using the Trusts TRAC recruitment portal (CVs cannot be considered), with interviews planned to take place 10 days after advert closure.

o Report accurately to the responsible Capital Project Managers regarding project delivery, raising key concerns and risks as soon as practical.

o Develop effective communication channels with stakeholder groups, ensuring that information, sometimes sensitive or contentious, is cascaded in an appropriate, timely and sensitive manner.

o Ensure key target dates and deadlines are communicated to project team members appropriately to secure agreement and cooperation and provide reminders, as necessary.

o Co-ordinate and manage contractors, suppliers and external consultancies who operate within the built environment, providing and receiving complex construction and engineering information as well as negotiating timescales, costs and quality.

o Ensure health, safety and security matters are appropriately communicated to consultants and contractors to ensure patients, visitors and staff are safeguarded.

o Communicate regularly with the Trusts Finance Department to ensure projects run to cost.

Develop the knowledge and skills to:

o Manage the full project lifecycle / process from initiation to completion and handover of minor projects.

o Develop project feasibility studies with users and design teams, developing and appraising options.

o Oversee building and construction design works for upgraded hospital facilities; designs to be compliant with applicable statutory and healthcare guidance such as: Building Regulations, British Standards, Health Technical Memorandum, Health Building Notes etc.

o Lead on the development and maintenance of project Risk Registers and develop risk management action plans for assigned projects.

o Develop comprehensive cost plans with appointed cost managers/ other professionals that capture the entirety of forecast project expenditure and manage the project budget accordingly.

o Ensure procurement and delivery of minor works project within an appropriate contractual framework in compliance with Trust policies and project management procedures.

o Plan and organise complex works and formulate or review and interpret programmes for various minor works schemes within the built environment, re-evaluating and adjusting, as necessary.

o Review technical construction drawings, specifications and programmes, interpreting them to stakeholders to facilitate their review and acceptance.

o Ensure suitable logistical planning, communication plans and management of health and safety is in place during works.

o Supervise construction works ensuring they are delivered in line with the designed scope, quality and compliance requirements.

o Develop critical thinking and problem-solving skills to ensure effective and prompt resolution of issues arising during the Project lifecycle by analysing, interpreting and comparing different options.

o Understand and implement defined project processes, ensuring accurate record-keeping and reporting of outcomes to be assessed at agreed intervals. This will include frequent use specialist project reporting and monitoring software and project document management systems.

o Attend and learn to lead meetings with project stakeholders.

o Attend and provide administrative support to project team meetings and steering groups, including taking formal minutes.

o Co-ordinate the assimilation of data for the regular issue of project checkpoint reports to senior managers regarding cost, programme, risk, quality and health & safety matters.

Develop the knowledge and skills to:

o Supervise and coordinate the construction project team, reviewing performance of contractors in respect of complex works and progress, and escalating issues.

o Co-ordinate with the appointed Cost Advisor / Quantity Surveyor and Trust finance team to monitor project expenditure against budgets.

o Manage project stakeholders, developing communication skills to persuade, negotiate and reassure as required.

Person Specification

Experience / Qualifications

Essential

• Level 6 qualification e.g. an Honours degree (or working towards for a placement year), or equivalent level of knowledge obtained through experience, in a construction related or project management specialism.
• Evidence of continuous professional development.
• Understanding of i) project management techniques, ii) typical construction project lifecycle, iii) technical construction, architectural or engineering standards, iv) construction related health and safety management.

Desirable

• Student or Technician level membership of a recognised construction /engineering professional institute (APM, RIBA, RICS, CIOB, CIAT, CIBSE, IHEEM)
• Experience managing construction projects.

Skills

Essential

• Ability to communicate complex, sensitive or contentious information in a way that obtains cooperation.
• Ability to plan, organise and replan flexibly.
• Computer literate in Microsoft (MS) Word, Excel, PowerPoint and MS Project

Desirable

• Demonstrate critical thinking skills to ensure prompt and effective resolution of issues.
• Familiarity with Microsoft Sharepoint and AutoCAD

Equality, Diversity & Inclusion

Essential

• Evidence of having undertaken own development to improve understanding of equalities issues
• Evidence of having championed diversity in previous roles (as appropriate to role).

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Royal Sussex County Hospital and Worthing Hospital

Eastern Road

Brighton

BN2 5BE

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)