Job summary
Under the Direction of the Head of Emergency Preparedness, Resilience and Response as a member of the UHSussex Emergency Preparedness, Resilience and Response Team aid in the delivery of the Trusts Emergency Preparedness, Resilience and Response (EPRR) work programme. The Emergency Preparedness, Resilience and Response Team is responsible to ensure that EPRR corporate responsibilities are met and provide assurance that the Trust complies with relevant legislation and guidance, that co-ordinated systems are in place in all areas of the organisation to ensure that core critical services are maintained in response to any reasonably foreseeable event. As a member of the EPRR Team, the post holder will be central to supporting the Trust in achieving and maintaining compliance against the Civil Contingencies Act 2004, and any associated Emergency Preparedness, Resilience & Response (EPRR) guidance, including NHS England's (NHSE) Core Standards for EPRR. This will provide experience and exposure to understanding how one of the largest NHS Acute Trusts functions and an opportunity to work with UHSussex colleagues at a Strategic, Tactical and Operational level. Support the Trust by reviewing and updating existing emergency and business continuity polices and plans, assisting with EPRR training and exercising programmes and supporting the response to any potential incidents or emergencies.
Main duties of the job
Produce and maintain robust documentation and work across multiple sites and clinical delivery groups.
Work with the EPRR Support and Administration Officer in providing programme and administrative support to the team to ensure delivery of projects.
Communicate with external partners including commissioners and regulators many of which are time sensitive requirements and need to be treated with utmost confidence and professionalism.
Working in conjunction with the UHSussex Emergency Preparedness, Resilience and Response Team and reporting to the Head and or Deputy Head of Emergency Preparedness, Resilience and Response in undertaking the following main duties and responsibilities:
Facilitate the development and maintenance of robust departmental business continuity and emergency incident plans and responses across the organisation.
Prepare plans and progress towards appropriate levels of preparedness, ensuring that response arrangements are based on the best available evidence and guidance
Be aware of organisational changes that may affect the operation of the major, critical and business continuity incident procedures, amend procedures and develop overall knowledge.
About us
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Job description
Job responsibilities
Co-ordinate and collate planning responses to provide Trust level emergency response plans covering all reasonable foreseeable internal and external incidents including major, critical and business continuity incidents.
Contribute to the debriefing process following any incidents and co-ordinate action plans to address learning identified from the de-brief process amending EPRR policies and procedures accordingly, conveying and promoting key messages.
- Support work to risk assess, evaluate and audit levels of emergency preparedness and resilience with reference to statutory requirements, guidance, best practice and lessons learnt from real life incident and test scenarios.
- Ensure that the planning process, risk assessment and reviews are carried out in line with internal and external assurance and quality standards for emergency preparedness and organisational resilience to demonstrate that the relevant standards are achieved and can be appropriately evidenced.
- Assist the EPRR Support and Administration Officer in maintaining effective and accessible information systems to record emergency planning and business continuity data, ensuring that this is accessible in the event of an incident or issue.
In liaison with the EPRR Training and Exercise lead assist in the development, design and delivery of all training on emergency planning and business continuity to staff and managers across the Trust ensuring that courses are updated to incorporate changes in local policy and external guidance and best practice.
In liaison with the EPRR Training and Exercise lead assist in the conducting regular testing/exercising of all plans is undertaken in line with the requirements under the Civil Contingencies Act 2004, the NHS England Emergency Preparedness Framework.
In liaison with the EPRR Training and Exercise lead, ensure that the testing and monitoring of all equipment/PPE etc is conducted regularly and that accurate records are kept.
Undertake and lead on a range of projects relating to Business Continuity/ Emergency Planning, and where necessary, the preparation of appropriate briefing papers for Trust Executive Group and Senior Management meetings.
Make a significant contribution to the development of Trust policy in relation to emergency planning and business continuity, ensuring that procedures are updated in relation to national changes in NHS guidance and practice.
Provide a source of knowledge and advice on the theory and practice of emergency incident response and business continuity planning.
Work autonomously and deputise for the Head/Deputy Head of Emergency Preparedness, Resilience and Response in their absence.
A key member of the Local Resilience Forum and other Resilience groups, develop divisional link roles responsible for emergency planning and business continuity.
Representing the trust in local, regional and governmental meetings and discussion groups and contribute to policy where necessary.
Be seen as an expert for the Trust on all areas of Emergency Preparedness Resilience and Response but focusing specifically on Business Continuity issues.
Carrying out horizon scanning to assess the risk of events or acts affecting the trusts performance and report these back to the trust with recommendations for action and represent the Trust at Local Authority Safety Advisory Groups.
- Contributing towards the Trust being compliant with the Civil Contingencies Act 2004 and the EPRR Core Standards
Job description
Job responsibilities
Co-ordinate and collate planning responses to provide Trust level emergency response plans covering all reasonable foreseeable internal and external incidents including major, critical and business continuity incidents.
Contribute to the debriefing process following any incidents and co-ordinate action plans to address learning identified from the de-brief process amending EPRR policies and procedures accordingly, conveying and promoting key messages.
- Support work to risk assess, evaluate and audit levels of emergency preparedness and resilience with reference to statutory requirements, guidance, best practice and lessons learnt from real life incident and test scenarios.
- Ensure that the planning process, risk assessment and reviews are carried out in line with internal and external assurance and quality standards for emergency preparedness and organisational resilience to demonstrate that the relevant standards are achieved and can be appropriately evidenced.
- Assist the EPRR Support and Administration Officer in maintaining effective and accessible information systems to record emergency planning and business continuity data, ensuring that this is accessible in the event of an incident or issue.
In liaison with the EPRR Training and Exercise lead assist in the development, design and delivery of all training on emergency planning and business continuity to staff and managers across the Trust ensuring that courses are updated to incorporate changes in local policy and external guidance and best practice.
In liaison with the EPRR Training and Exercise lead assist in the conducting regular testing/exercising of all plans is undertaken in line with the requirements under the Civil Contingencies Act 2004, the NHS England Emergency Preparedness Framework.
In liaison with the EPRR Training and Exercise lead, ensure that the testing and monitoring of all equipment/PPE etc is conducted regularly and that accurate records are kept.
Undertake and lead on a range of projects relating to Business Continuity/ Emergency Planning, and where necessary, the preparation of appropriate briefing papers for Trust Executive Group and Senior Management meetings.
Make a significant contribution to the development of Trust policy in relation to emergency planning and business continuity, ensuring that procedures are updated in relation to national changes in NHS guidance and practice.
Provide a source of knowledge and advice on the theory and practice of emergency incident response and business continuity planning.
Work autonomously and deputise for the Head/Deputy Head of Emergency Preparedness, Resilience and Response in their absence.
A key member of the Local Resilience Forum and other Resilience groups, develop divisional link roles responsible for emergency planning and business continuity.
Representing the trust in local, regional and governmental meetings and discussion groups and contribute to policy where necessary.
Be seen as an expert for the Trust on all areas of Emergency Preparedness Resilience and Response but focusing specifically on Business Continuity issues.
Carrying out horizon scanning to assess the risk of events or acts affecting the trusts performance and report these back to the trust with recommendations for action and represent the Trust at Local Authority Safety Advisory Groups.
- Contributing towards the Trust being compliant with the Civil Contingencies Act 2004 and the EPRR Core Standards
Person Specification
Experience and Qualifications
Essential
- Educated to degree level
- Evidence of academic development
- Teaching Qualification (level 3)
- Proven experience of delivering training and communicated key messages.
- Proven experience of delivering training and communicated key messages.
Skills
Essential
- Supporting the delivery of projects across an organisation
- Experience of managing risks and reporting
- Proven experience of writing reports to a high level
- Experience of developing and reviewing emergency and business continuity plans and procedures in line with local and national guidance
- Experience of performing risk assessments
- Experience of carrying out Business Impact Analysis
- Experience of designing, delivering, and evaluating tests or exercises of emergency and business continuity plans
- Experience of responding to incidents/actual emergencies, incidents, business continuity incidents, adverse weather etc.
- Demonstrated capability to act upon incomplete information, using experience or critical thinking to make inferences and decision making.
- Ability to present complex information to a variety of people with different levels of understanding of the topic.
- Development and ongoing management of EPRR related plans and policies
- Ability to prioritise and organise large volume of work with frequently changing priorities and work systematically towards deadlines.
- Ability to work independently and as part of a small team to achieve results
- Ability to communicate in a professional manner confidently and effectively both verbally and in written format.
- Ability to problem solve and has attention to detail.
- Commitment to and focused on quality, promotes high standards in all they do.
- Actively develops themselves with evidence of continued professional development.
- Ability to problem solve and has attention to detail.
- Ability to run debriefs and complete appropriate reports
Equality and Diversity
Essential
- Evidence of having undertaken own development to improve understanding of equalities issues
- Evidence of having championed diversity in previous roles (as appropriate to role).
Person Specification
Experience and Qualifications
Essential
- Educated to degree level
- Evidence of academic development
- Teaching Qualification (level 3)
- Proven experience of delivering training and communicated key messages.
- Proven experience of delivering training and communicated key messages.
Skills
Essential
- Supporting the delivery of projects across an organisation
- Experience of managing risks and reporting
- Proven experience of writing reports to a high level
- Experience of developing and reviewing emergency and business continuity plans and procedures in line with local and national guidance
- Experience of performing risk assessments
- Experience of carrying out Business Impact Analysis
- Experience of designing, delivering, and evaluating tests or exercises of emergency and business continuity plans
- Experience of responding to incidents/actual emergencies, incidents, business continuity incidents, adverse weather etc.
- Demonstrated capability to act upon incomplete information, using experience or critical thinking to make inferences and decision making.
- Ability to present complex information to a variety of people with different levels of understanding of the topic.
- Development and ongoing management of EPRR related plans and policies
- Ability to prioritise and organise large volume of work with frequently changing priorities and work systematically towards deadlines.
- Ability to work independently and as part of a small team to achieve results
- Ability to communicate in a professional manner confidently and effectively both verbally and in written format.
- Ability to problem solve and has attention to detail.
- Commitment to and focused on quality, promotes high standards in all they do.
- Actively develops themselves with evidence of continued professional development.
- Ability to problem solve and has attention to detail.
- Ability to run debriefs and complete appropriate reports
Equality and Diversity
Essential
- Evidence of having undertaken own development to improve understanding of equalities issues
- Evidence of having championed diversity in previous roles (as appropriate to role).
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University Hospitals Sussex NHS Foundation Trust (279)
Address
Brighton, Chichester, Haywards Heath and Worthing
Brighton, Chichester, Haywards Heath and Worthing
BN2 5BE
Employer's website
https://www.uhsussex.nhs.uk/ (Opens in a new tab)
