Job summary
An exciting opportunity has arisen to join our team of Medical Typists based at St Richard's Hospital, Chichester or Worthing Hospital providing typing support to medical/surgical specialties within the Trust.
Hours are flexible and can be discussed on interview. A minimum of 20hrs per week is a requirement for this post.
Main duties of the job
To support the Typing Pool to provide comprehensive, accurate, professional and efficient typing support to medical / surgical specialties within the Trust.
- Type letters to patients, GPs, medical staff and any other required addressee following clinic attendance and other patient contacts.
- Proof reading electronic system generated letters.
- Highlight any investigations, outpatient appointments, results that are pending and require action from the Specialty Co-ordinator
- Use the patient administration system for updating and extracting patient information on a daily basis
- Use specialty databases for recording patient information/clinic activity for audit/survey purposes. These databases are ongoing and updated many times a day following patient activity. Regular audit of data is undertaken and decisions can then be made by the Consultant and Team as to appropriate service improvements
- Undertake routine office duties including electronic note tracking, photocopying, scanning of documents onto electronic notes system (Evolve), filing of correspondence and results and maintenance of records when required
- Be versatile and adaptable to the demands of the team. Work without supervision and take the initiative as and when required.
About us
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves. As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do. We look forward to receiving your application and the start of your journey with UHSussex.
Job description
Job responsibilities
- Type letters to patients, GPs medical staff and any other required addressee following clinic attendance and other patient contacts.
- Proof reading electronic system generated letters.
- Highlight any investigations, outpatient appointments, results that are pending and require action from the Specialty Admin Teams.
- Use the patient administration system for updating and extracting patient information on a daily basis.
- Undertake routine office duties including scanning to Evolve.
- Be versatile and adaptable to the demands of the team. Work without supervision and take initiative when required.
- Contribute towards design and amendment of new template letters as required.
- Liaise with team members to ensure that any process changes run smoothly and efficiently.
- Take urgent action on complaints, seeking advice from the Typing Pool Manager where necessary.
- Assist and correctly advise new and existing colleagues.
For full details see attached Job Description.
Job description
Job responsibilities
- Type letters to patients, GPs medical staff and any other required addressee following clinic attendance and other patient contacts.
- Proof reading electronic system generated letters.
- Highlight any investigations, outpatient appointments, results that are pending and require action from the Specialty Admin Teams.
- Use the patient administration system for updating and extracting patient information on a daily basis.
- Undertake routine office duties including scanning to Evolve.
- Be versatile and adaptable to the demands of the team. Work without supervision and take initiative when required.
- Contribute towards design and amendment of new template letters as required.
- Liaise with team members to ensure that any process changes run smoothly and efficiently.
- Take urgent action on complaints, seeking advice from the Typing Pool Manager where necessary.
- Assist and correctly advise new and existing colleagues.
For full details see attached Job Description.
Person Specification
Skills & Experience
Essential
- RSA II or equivalent experience
- Accurate audio typing in an office environment
- Computer literate in MS Word
- Flexible team worker
- Good literacy and numeracy skills
Desirable
- Understanding of hospital environment
- Understanding / experience of medical terminology
- Previous secretarial experience
- NVQ 3 qualification
Equality, Diversity, and Inclusion
Essential
- Evidence of having championed diversity in previous roles
- Evidence of having undertaken own development to improve understanding of equalities issues
Person Specification
Skills & Experience
Essential
- RSA II or equivalent experience
- Accurate audio typing in an office environment
- Computer literate in MS Word
- Flexible team worker
- Good literacy and numeracy skills
Desirable
- Understanding of hospital environment
- Understanding / experience of medical terminology
- Previous secretarial experience
- NVQ 3 qualification
Equality, Diversity, and Inclusion
Essential
- Evidence of having championed diversity in previous roles
- Evidence of having undertaken own development to improve understanding of equalities issues
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
