Faculty Administrator

University Hospitals Sussex NHS Foundation Trust (279)

This job is now closed

Job summary

The post holder works with the Operational Managers - Medical Education Manager, Foundation Manager and GP ST Manager to provide a comprehensive administrative service which supports the national quality standards in education and training. This supports the medical education of doctors in training.

The Faculty Administrator has contact with approximately 180 junior doctors and all relevant Tutors, Local Faculty Leads (LFG) and Consultant Educational/Clinical Supervisors. The Faculty Administrator provides administrative support for all relevant LFGs including assisting the Operational Managers with the LFG Leads in the planning and co-ordinating of educational programmes. This will include agenda preparation and minute taking.

Although the position is based at Royal Sussex County Hospital, there may be occasions where cross-site cover is needed.

Main duties of the job

The postholder will work closely with colleagues in the immediate and wider Medical Education team, including, College Tutors, Clinical an Educational Supervisors, Trainee Representatives, Medical Education Managers, and Director of Medical Education, to provide robust administrative support for the Postgraduate Medical Education training programmes and to doctors in training.

This will include dealing with day-to-day enquiries concerning training, administration of weekly teaching programmes, processing of trainee assessments by using an E-Portfolio system, supporting with the administration of the Trust induction programme for doctors in training, and attending and providing administration support (e.g., preparing and circulating agendas and taking minutes) for the Local Faculty Group (LFG) meetings.

About us

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves. As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do. We look forward to receiving your application and the start of your journey with UHSussex.

Date posted

23 August 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

279-6522104-AUG24

Job locations

Audrey Emerton Building, Royal Sussex County Hospital

Eastern Road

Brighton

BN2 5BE

Job description

Job responsibilities

Please see attached job description for full details of the role.

Essential Criteria

HNC or other diploma level qualification OR equivalent level of theoretical knowledge and experience

Knowledge of general administrative procedures to include supporting meetings agendas/minute taking

Experience in a busy office environment

Experience in a client based office environment

Excellent communication skills at all levels with internal and external customers

Ability or co-ordinate educational programmes and meetings with a range of internal and external clients.

Committed, motivated and flexible approach to work

Proven experience of organising and prioritising workload to ensure quality standards and deadlines are met

Proven ability of drafting letters, reports, agendas, minutes etc

Evidence of having undertaken own development to improve understanding of equalities issue

The ability to work automonously and as part of a team

Excellent time management and prioritisation skills

Desirable Criteria

Experience with Microsoft Teams or similar virtual meeting software.

Understanding of Postgraduate Medical Education

Job description

Job responsibilities

Please see attached job description for full details of the role.

Essential Criteria

HNC or other diploma level qualification OR equivalent level of theoretical knowledge and experience

Knowledge of general administrative procedures to include supporting meetings agendas/minute taking

Experience in a busy office environment

Experience in a client based office environment

Excellent communication skills at all levels with internal and external customers

Ability or co-ordinate educational programmes and meetings with a range of internal and external clients.

Committed, motivated and flexible approach to work

Proven experience of organising and prioritising workload to ensure quality standards and deadlines are met

Proven ability of drafting letters, reports, agendas, minutes etc

Evidence of having undertaken own development to improve understanding of equalities issue

The ability to work automonously and as part of a team

Excellent time management and prioritisation skills

Desirable Criteria

Experience with Microsoft Teams or similar virtual meeting software.

Understanding of Postgraduate Medical Education

Person Specification

Skills & Experience

Essential

Experience in similar post/experience in administrative procedures (including minute taking) at a similar level.
Strong planning and organisational skills with ability prioritise workload.
A strong ability to work on own initiative and use judgement where necessary.
Excellent IT skills
HNC or other Diploma / Equivalent Knowledge & Experience

Desirable

Experience with Microsoft Teams or similar virtual meeting software.
Understanding of Postgraduate Medical Education

Equality, Diversity, and Inclusion

Essential

Evidence of having championed diversity in previous roles (as appropriate to role
Evidence of having undertaken own development to improve understanding of equalities issues

Person Specification

Skills & Experience

Essential

Experience in similar post/experience in administrative procedures (including minute taking) at a similar level.
Strong planning and organisational skills with ability prioritise workload.
A strong ability to work on own initiative and use judgement where necessary.
Excellent IT skills
HNC or other Diploma / Equivalent Knowledge & Experience

Desirable

Experience with Microsoft Teams or similar virtual meeting software.
Understanding of Postgraduate Medical Education

Equality, Diversity, and Inclusion

Essential

Evidence of having championed diversity in previous roles (as appropriate to role
Evidence of having undertaken own development to improve understanding of equalities issues

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.