Job summary
We are looking for a well-organised, motivated individual to join our busy and friendly team within the West Sussex Breast Screening Department in thisfixed term role. The Medical Secretary role is niche to the department and is a new and developing role.
You will be required to work to a high standard of accuracy and be able to demonstrate initiative in planning your own workload in a way that supports the Breast Screening department. We require the candidate to have agood attendance recordand be flexible in their approach to work, we are also flexible towards colleagues within service demands as a work/life balance is extremely important to us.
The successful post holder should have a proactive and friendly attitude and be able to demonstrate substantial administrative experience and be able to meet the main duties of the role as identified in the job description.
Main duties of the job
You must be able to work under your own initiative, possess excellent organisational skills and be experienced in dealing with confidential information.
Support the Very High Risk Screening programme.
Support the service with communication plans and delivery of a safe and effective quality management system.
Organise meetings, take minutes and distribute within 7 days.
Participate in and contribute to health promotional work for the Breast Screening service, working on tackling health inequalities with colleagues.
Organising and undertaking audits and maintaining internal audits as required.
Please see job description for further detail.
About us
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Job description
Job responsibilities
You must be able to work under your own initiative, possess excellent organisational skills and be experienced in dealing with confidential information.
Support the Very High Risk Screening programme.
Support the service with communication plans and delivery of a safe and effective quality management system.
Organise meetings, take minutes and distribute within 7 days.
Participate in and contribute to health promotional work for the Breast Screening service, working on tackling health inequalities with colleagues.
Organising and undertaking audits and maintaining internal audits as required.
Please see job description for further detail.
Job description
Job responsibilities
You must be able to work under your own initiative, possess excellent organisational skills and be experienced in dealing with confidential information.
Support the Very High Risk Screening programme.
Support the service with communication plans and delivery of a safe and effective quality management system.
Organise meetings, take minutes and distribute within 7 days.
Participate in and contribute to health promotional work for the Breast Screening service, working on tackling health inequalities with colleagues.
Organising and undertaking audits and maintaining internal audits as required.
Please see job description for further detail.
Person Specification
Experience/ Qualifications
Essential
- Extensive secretarial and administrative experience in a medical environment
- Experience of working with quality management systems/quality assurance
- Experience of working in a multi-disciplinary team.
- Experience of dealing with the general public.
- English and Maths GCSE or equivalent.
- Knowledge of Teams, Windows & Office.
Desirable
- Previous experience in the NHS or in a related field
- Experience of bespoke Breast Screening Computer System (NBSS)
Skills
Essential
- Communication skills - ability to communicate with people at all levels.
- Demonstration of good organisational skills.
People Management and Development
Essential
- Ability to pass on skills and knowledge to others.
Specific requirements
Essential
- oEvidence in interview of setting up and undertaking audits including learning outcome examples
Equality, Diversity, and Inclusion
Essential
- Evidence of having undertaken own development to improve understanding of equalities issues
- Evidence of having championed diversity in previous roles
Person Specification
Experience/ Qualifications
Essential
- Extensive secretarial and administrative experience in a medical environment
- Experience of working with quality management systems/quality assurance
- Experience of working in a multi-disciplinary team.
- Experience of dealing with the general public.
- English and Maths GCSE or equivalent.
- Knowledge of Teams, Windows & Office.
Desirable
- Previous experience in the NHS or in a related field
- Experience of bespoke Breast Screening Computer System (NBSS)
Skills
Essential
- Communication skills - ability to communicate with people at all levels.
- Demonstration of good organisational skills.
People Management and Development
Essential
- Ability to pass on skills and knowledge to others.
Specific requirements
Essential
- oEvidence in interview of setting up and undertaking audits including learning outcome examples
Equality, Diversity, and Inclusion
Essential
- Evidence of having undertaken own development to improve understanding of equalities issues
- Evidence of having championed diversity in previous roles
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
