University Hospitals Sussex NHS Foundation Trust (279)

Ward Administrator

Information:

This job is now closed

Job summary

We have a great opportunity working on our Inpatient wards in Princess Royal Hospital, for a responsible and enthusiastic individual to join our team of Ward Administrators.

There is 2 Part Time positions available

27 Hours - Mon 0800-1600, & Tues, Thurs & Friday 1500-1800 and Alternate Weds & Sat 7.5 hours

30 Hours - Monday to Friday 0730-1330

The successful candidate will providing a focused administration service within the Clinical Administration Inpatients Department.

We are looking to recruit a flexible, dynamic, and motivated ward administrators for our fast paced and friendly Inpatient Team to help ensure adequate coverage of duties across a defined group of wards and departments, . You will be working to ensure the efficient and timely admission, transfer, and discharge of patients, dealing with patients' medical notes and being responsible for the accurate and timely input of information into our PAS system for the purposes of patient care and data quality

Main duties of the job

You will be required to work in close contact with patients, relatives and a multidisciplinary team of nurses, doctors, physiotherapists or pharmacists amongst other professionals. You will be one of the first faces our patients and relatives will see when they first walk into our hospital, and you will have to deal with queries face-to-face, on the phone and via email. For this reason the post holder will have excellent communication and spelling skills alongside the ability to multi task and remain calm under pressure.

Brighton and Sussex Universities Hospitals Trust is committed to ongoing training and we actively support staff development with the department.

Posts in the Trust are subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Criminal Records Bureau to check for any previous criminal spent and unspent convictions, reprimands, and cautions.

Appointment to this role will commence at the lowest salary point unless confirmed otherwise by HR Employment Services (Recruitment, Administration & Terms and Conditions)

If this post attracts sufficient interest before the closing date, we may decide to close this vacancy at an earlier date, so an early application is advised.

About us

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves. As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do. We look forward to receiving your application and the start of your journey with UHSussex.

Details

Date posted

07 June 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

279-6311431-JUN24

Job locations

Princess Royal Hospital

Lewes Rd

Haywards Heath

RH16 4EX


Job description

Job responsibilities

You will be required to work in close contact with patients, relatives and a multidisciplinary team of nurses, doctors, physiotherapists or pharmacists amongst other professionals. You will be one of the first faces our patients and relatives will see when they first walk into our hospital, and you will have to deal with queries face-to-face, on the phone and via email. For this reason the post holder will have excellent communication and spelling skills alongside the ability to multi task and remain calm under pressure.

The role includes a wide range of general administration tasks including working mainly with PAS Careflow System and Symphony. Other tools include Outlook, Excel, Word, Spine Portal, Bloodhound or Panda. Previous experience on our systems is not required as training will be provided, however computer literacy and good knowledge of Microsoft Office is a must.

Job description

Job responsibilities

You will be required to work in close contact with patients, relatives and a multidisciplinary team of nurses, doctors, physiotherapists or pharmacists amongst other professionals. You will be one of the first faces our patients and relatives will see when they first walk into our hospital, and you will have to deal with queries face-to-face, on the phone and via email. For this reason the post holder will have excellent communication and spelling skills alongside the ability to multi task and remain calm under pressure.

The role includes a wide range of general administration tasks including working mainly with PAS Careflow System and Symphony. Other tools include Outlook, Excel, Word, Spine Portal, Bloodhound or Panda. Previous experience on our systems is not required as training will be provided, however computer literacy and good knowledge of Microsoft Office is a must.

Person Specification

Multitask

Essential

  • Communication Skills - Verbal and Written
  • Administration Skills
  • Ability to Multitask
  • Working as a team
  • IT Skills
  • Working knowledge of NHS organisations
  • Knowledge of Word, Excel, PowerPoint, Access and other related PC applications

Desirable

  • Knowledge of data protection and Caldicott
  • Knowledge of System C Medway(trust based administrative system)

Equality, Diversity, and Inclusion

Essential

  • Evidence of having championed diversity in previous roles (as appropriate to
  • Evidence of having undertaken own development to improve understanding of equalities issues
Person Specification

Multitask

Essential

  • Communication Skills - Verbal and Written
  • Administration Skills
  • Ability to Multitask
  • Working as a team
  • IT Skills
  • Working knowledge of NHS organisations
  • Knowledge of Word, Excel, PowerPoint, Access and other related PC applications

Desirable

  • Knowledge of data protection and Caldicott
  • Knowledge of System C Medway(trust based administrative system)

Equality, Diversity, and Inclusion

Essential

  • Evidence of having championed diversity in previous roles (as appropriate to
  • Evidence of having undertaken own development to improve understanding of equalities issues

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Princess Royal Hospital

Lewes Rd

Haywards Heath

RH16 4EX


Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Princess Royal Hospital

Lewes Rd

Haywards Heath

RH16 4EX


Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Operational Manager

Maria Bridges

Maria.Bridges1@nhs.net

01273696955

Details

Date posted

07 June 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

279-6311431-JUN24

Job locations

Princess Royal Hospital

Lewes Rd

Haywards Heath

RH16 4EX


Supporting documents

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