Job summary
This post holder will be a key team member in supporting the Radiology Department and Management Team. The post holder will provide PA and general secretarial support as well as general administrative duties. They will need to have excellent administrative and communication skills, experience of minute taking and action tracking and be efficient at typing.
The post holder will be based in Worthing hospital though will provide support across St Richard's and Worthing and Southlands.
Main duties of the job
To provide high quality administrative and secretarial support to the Radiology Management Team, Radiology Consultants, Heads of department and wider Radiology Department. You will be required to demonstrate highly developed administrative and communication skills whilst undertaking a wide range of activities. Meeting planning, action tracking, diary management and managing enquiries and specialised bookings will be key components of the role. You will be required to contribute to a wide variety of tasks sometimes within urgent timeframes, many of which confidential in nature. Excellent communication skills are required to ensure the Radiology service runs efficiently.
About us
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves. As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do. We look forward to receiving your application and the start of your journey with UHSussex.
Job description
Job responsibilities
- Be part of the secretarial team managing e-mail and telephone enquiries from a variety of sources.
- Support Radiology managers and Radiology Consultants in a PA capacity arranging meetings, attending meetings and tracking actions as required.
- Support Radiology Heads of department in tasks such as ordering
- Communicate across the Trust with all levels of staff within all professional groups: medical, nursing, clinical, support staff and other members of the multi-disciplinary teams.
Please see the details Job Description and Personal Specification attached
Job description
Job responsibilities
- Be part of the secretarial team managing e-mail and telephone enquiries from a variety of sources.
- Support Radiology managers and Radiology Consultants in a PA capacity arranging meetings, attending meetings and tracking actions as required.
- Support Radiology Heads of department in tasks such as ordering
- Communicate across the Trust with all levels of staff within all professional groups: medical, nursing, clinical, support staff and other members of the multi-disciplinary teams.
Please see the details Job Description and Personal Specification attached
Person Specification
Qualifications / Experience
Essential
- NVQ level 3 or above
- Experience office organisation
Desirable
- RSA Stage III Typing or equivalent
- Patient pathway knowledge
Skills
Essential
- Organisational skills
- Excellent knowledge of a full range of secretarial procedures
- Experience establishing efficient office systems and processes
- Experience of working in a multi-disciplinary team environment
Desirable
- Previous NHS work experience in an acute setting
- Previous involvement in data collection, patient pathway tracking and data collection
People management and development
Essential
- Good communication skills
Desirable
- Training new team members
Information Resourcs/IT
Essential
- Excellent knowledge of MS Office including Word, Outlook and Diary Management, Excel, Power Point
- Compliance and understanding of the Trust policy for Information Governance
- Effective and accurate keyboard skills
Desirable
- Previous use of Patient Administration Systems (PAS)
Person Specification
Qualifications / Experience
Essential
- NVQ level 3 or above
- Experience office organisation
Desirable
- RSA Stage III Typing or equivalent
- Patient pathway knowledge
Skills
Essential
- Organisational skills
- Excellent knowledge of a full range of secretarial procedures
- Experience establishing efficient office systems and processes
- Experience of working in a multi-disciplinary team environment
Desirable
- Previous NHS work experience in an acute setting
- Previous involvement in data collection, patient pathway tracking and data collection
People management and development
Essential
- Good communication skills
Desirable
- Training new team members
Information Resourcs/IT
Essential
- Excellent knowledge of MS Office including Word, Outlook and Diary Management, Excel, Power Point
- Compliance and understanding of the Trust policy for Information Governance
- Effective and accurate keyboard skills
Desirable
- Previous use of Patient Administration Systems (PAS)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
