Capital Development Manager (Project Manager)

Job responsibilities

Key Working Relationships:The post holder will work and routinely liaise with senior leadership teams including, Executive, trust, group & divisional directors; financial accountants, divisional management teams, consultant staff, lead nurse, service managers, capital team, estates department and Trust Director of capital development and property, External Agencies i.e. Local Authorities, Environment Agency, Fire Service; NHS agencies; the public and other relevant stakeholder groupsMain Duties and ResponsibilitiesCommunication:Develop effective communication channels through adoption of the appropriate method and style of communication for different stakeholder groups, ensuring that information is cascaded in an appropriate and timely mannerEnsure key target dates and deadlines are communicated to team members and work stream leaders.Facilitate sometimes complex or contentious communication with key stakeholders.Consult with Local Authority officers on planning and building control and other statutory matters /applications.Communicates regularly with the Trusts Finance Department to ensure projects run to budget.Raise key concerns using appropriate communication skills in relation to the project development and timelines with relevant stakeholdersCommunicate with contractors, suppliers and external organisations on specific construction and engineering issues as well as negotiate/re-negotiate timescales and cost implicationsEnsure health, safety and security matters are appropriately communicated to consultants and contractors to ensure patients, visitors and staff are safeguardedService Delivery and Improvement:Lead on development of the risk register and management action plan for assigned projectsManage the full project lifecycle / process from initial discussion to final completion and sign-offOversee building and construction design works for new and upgraded hospital facilities; designs to be compliant with all applicable codes.Coordinate and manage different contractors and consultants who operate within the built environment and oversee complex detailed design within multi-faceted contracts and schemesEnsure that Capital/Works projects are delivered within an appropriate framework of organisation and compliance in accordance with Trust policies and project management proceduresEnsure all projects are delivered in compliance with legislation, relevant regulations, and best practice methodologiesReview and analyse performance of contractors and consultants in respect of work and progress; work allocation ensuring quality and technical competency and quality deliverablesExcellent critical thinking skills to ensure effective and prompt resolution of issues arising during the Project lifecyclePlan and organise work activities and formulate programmes of works for various capital work development schemes within the built environment including production and updating of project programmes using appropriate softwareCo-ordinate the development of both mechanical and electrical installations which support the building works through liaison with internal and external specialists, overseeing delivery

Co-ordinate and support the various project steering and development groups , co-ordinate key meetings with key partnersManage and co-ordinate day to day projects with the appointed contractors, consultants, and design team. Communicating with key stakeholders, clients, and other interested partiesCo-ordinating the regularly (monthly) updating and issuing of reportsResponsible for the development of relevant standard operating procedures (SOPs) in support of the Capital Development & Property team, ensuring effective cascadeDevelop any specific policy / procedures required to ensure successful delivery of projectsSupport the clinical division in preparing documentation to support proposals for the management of the Trusts estate, service development and policySupporting reporting mechanisms for CQC/PAM as requiredProvide regular reports to the capital and projects committeesCo-ordinate the assimilation of data for the regular issue of project checkpoint reportsObtain up to date and accurate data to support business cases when requestedManage any associated risks related to the project and maintain a project related risk registerPreparing reports and providing evidence of governance regarding all activities undertakenDevelop project feasibility studies with users and design teamsConduct surveys and assessments of existing infrastructures in association with relevant colleagues to establish base information prior to establishing proposalsLead on audits and surveys such as asbestos or condition surveys for Trust premises as requiredPeople Management and Development:Undertake a full tender exercise in accordance with Trust and UK procurement requirements.Conduct feasibility studies including cost advice on the provision/ refurbishment or replacement of buildings or facilitiesDevelop comprehensive cost plans that capture the entirety of forecast project expenditure and manage the project budget accordinglyResponsible for authorising expenditure during the execution of capital work schemes, within the allocated budget for the specified schemeEnsure financial plans and targets are kept online through management and liaison with the Trust corporate accountantCo-ordinate with the appointed Cost Advisor / Quantity Surveyor to ensure projects are controlled against planned expenditureProvide strong leadership for all services within the Capital Development & Property department. This will involve identifying solutions to problems and supporting changeResponsible for recruitment, training and supervision of specialists as required in the delivery of projectsEnsure the Divisions staff work in a climate where their contribution is valued, developing roles across boundaries, and collaborating with teams across the TrustEnsure all Contractors comply with Trust and Health and Safety policiesPatient Care Delivery:Incidental patient contactEnsure that all staff members are client drivenEnsure that all staff undertake awareness training for the Patient First Implementation programmeCarefully manage and phase capital projects in occupied areas where incidental conflict with patients occursLearning and Development:Attend mandatory training updates as requiredUndertake training as necessary in line with the development of the post and as agreed with the line manager as part of the personal development processAchieve and demonstrate agreed standards of personal and professional development within agreed timescalesTo maintain own knowledge of best practice and the current evidence base for practiceIdentify own learning needs and jointly plan training requirements with your line managerParticipate in the Trusts appraisal process to discuss how your role will help deliver the best possible care to our patients and help to deliver any changes in service. Be an advocate for excellent project deliverySupport and encourage innovation in the way services are deliveredAt all times, work towards improving the quality of service to the Trust.

Qualifications

Essential

• Educated to degree level in electrical/mechanical engineering or in a construction related discipline including, but not limited to, architecture or quantity surveying
• Clear evidence of CPD

Desirable

• Membership of a recognised construction/engineering professional institute (RICS, CIOB, CIBSE, IHEEM), minimum Incorporate level
• Project Planning Qualification (Prince 2)
• Relevant CSCS Card and/or NEBOSH/IOSH certification

Knowledge

Essential

• Working knowledge of technical standards in relevant areas.
• Experienced in managing construction and/or engineering projects - General Building Construction Site management, Project Management procedures and processes
• Knowledge of using standard form construction contracts (JCT, NEC, PFI etc)
• Awareness and Working knowledge in construction related health and safety management

Desirable

• Knowledge of health specific technical standards HTMs, HBNs etc
• Contract Law and Building Legislation and Regulations
• Practitioner in NHS ProCure projects and other frameworks based on NEC contract

Skills

Essential

• Excellent communication skills both verbal and written
• Good negotiation skills and the ability to bring people not directly managed on board with new ideas and concepts
• Evidence of and ability to review and interpret documents, reports and drawings and/or specifications and make comments/suggestions where relevant to the Capital team, design team and end users
• Ability to produce and review construction programmes and make comment/suggestions where applicable to the Capital team, design team and end users
• Ability to create and review options, appraise and offer recommendations to the Capital team, design team, end users and Senior Management
• Excellent problem solving skills to ensure prompt and effective resolution of matters arising during projects

Planning & Organisational

Essential

• Excellent planning and organisational skills in order to manage and co-ordinate day to day projects with the appointed contractors, consultants and design team, communicating with key stakeholders, clients and other interested parties as part of that process
• Demonstrate and lead meetings on a regular basis with other members of the Capital Team, the Finance lead, Estates Team and the Capital Contracts Administrator and provide updates on projects under their control

Physical Skills

Essential

• N/A

Desirable

• Current UK driving licence, post holder is expected to travel between hospital sites as required

Policy & Service Development

Essential

• Required to interpret Trust policies and implement at all times
• Develop relevant Capital policies as required
• Required to interpret and action related Government policies and regulations

Financial

Essential

• Working knowledge of Contract valuation, assessment and payment procedures and cashflow forecasting
• Ensure financial plans and targets are kept online through management and liaison with the Trust corporate accountant
• Evidence / experience of co-ordinating with the appointed Cost Advisor / Quantity Surveyor to ensure the project finances are controlled against projected expenditure
• Evidence of budget holder for assigned project budgets for expenditure greater than one million

Human Resources

Essential

• Show leadership qualities aligned with the Trusts values and behaviours
• Ensure staff are supported and developed through Trust processes, policies and procedures

Information Resources/IT

Essential

• Computer literate in Microsoft MS, Word, Excel, PowerPoint and Project

Desirable

• Ability to use AutoCAD and drawing packages

Personal Qualities and attribu

Essential

• Self- motivated with the ability to respond to changing situations and work to tight deadlines, constantly redefining priorities
• Resilient and able to deal with difficult situations
• Ability to work across all Trust sites and be flexible in working hours to meet the demands of the post

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).