Medical Secretary - Clinical Haematology
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Job summary
We are looking for an enthusiastic and proactive individual to join our team of Haematology Secretaries, full time (37.5 hours) in St Richard's Hospital, Chichester.
You will work as part of a team committed to providing a high level of secretarial support to the clinical team, ensuring work is prioritised according to the demands of the service.
You should have secretarial experience, with a good knowledge of medical terminology, excellent IT skills; the ability to work with people at all levels, together with excellent organisational and communication skills. You will be required to work on your own and as part of a team.
A willingness to learn and develop skills will be positively encouraged. You will be part of an enthusiastic team, who will play an instrumental part in the smooth running of the Department.
This role is ideal for someone wishing to take the next step in their career; with an eye for detail and desire to help improve the patient experience.
Main duties of the job
You will need excellent time management skills, the ability to organise and prioritise work along with an understanding of, and commitment to, patient confidentiality.
- An autonomous responsibility to manage a comprehensive and well-organised administrative and secretarial service, working with limited supervision and on own initiative and prioritising own workload, to meet designated deadlines.
- Provide a complete secretarial service transcribing author dictation utilising a digital dictation voice recognition system. Audio typing correspondence relating to out-patient attendances, in-patient stays, medical reports, lectures and publications as appropriate.
- To deal with incoming telephone calls in an efficient and courteous manner, making decisions as to those requiring re-routing to the Clinician or dealing with queries which may be of a highly complex nature.
- To communicate highly complex information (e.g. communicating a change to hospital policy, reduced theatre lists or staff numbers etc.) to other departments within the hospital; overcoming significant barriers using a high level of interpersonal and persuasive skills.
- Maintain a diary on behalf of the clinical team. Organising and recording the consultant's diary ensuring all paperwork is available as needed for appointments and meetings.
- Arrange and organise meetings for the medical team as required, taking minutes of these if necessary.
About us
Join us atUHSussex, every day is different, you can be the change, better neverstops
AtUHSussexwe're proud to be at the heart of the NHS. As one of theUK's largest acute Trusts, we're a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Improving lives:We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put ourPatient First.Our mission is summed up by our 'where better never stops' motto and no matter the role atUHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex.We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourwellbeing programmefor staff which is extensive and designed to support you when you need itbecausewe know that to look after others we must first look after ourselves.
Build a career with us: As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do
Details
Date posted
11 January 2024
Pay scheme
Agenda for change
Band
Band 4
Salary
£25,147 to £27,596 a year per annum
Contract
Permanent
Working pattern
Full-time, Part-time, Job share, Flexible working
Reference number
279-26012024-DEC23
Job locations
St Richard's Hospital
Spitalfield Lane
Chichester
PO19 6SE
Employer details
Employer name
University Hospitals Sussex NHS Foundation Trust (279)
Address
St Richard's Hospital
Spitalfield Lane
Chichester
PO19 6SE
Employer's website
https://www.uhsussex.nhs.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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