Job summary
**9 months covering maternity leave for the PA to the Director of Finance**
An exciting opportunity has arisen for an experienced Personal Assistant, to provide high quality support to the Director of Finance and their senior team.
The post holder will manage the smooth running of their office, ensuring the highest standard of business support.
Recent significant experience as a Personal Assistant, ideally at Director level, in a fast paced complex environment is essential to being shortlisted. Applicants wishing to apply are encouraged to read the job description to ensure that they fully meet the criteria listed within the Person Specification.
Main duties of the job
This is a challenging role which requires someone with excellent organisational skills who is used to dealing with conflicting priorities. Diary management is a large part of the role so applicants must have comprehensive experience in managing multiple complex electronic diaries and in the co-ordination and planning of the Director's activities.
You will have excellent verbal and written skills and the ability to communicate effectively at all levels within the organisation and with key external stakeholders. The aptitude to work on your own initiative and the ability to prioritise your work effectively, whilst handling a busy office, is essential as you will be required to manage large volumes of work with a very fast turnaround.
You will be required to prepare communications and presentations to a high standard, so an excellent working knowledge of Microsoft Office is required along with the ability to maintain high levels of confidentiality. Applicants will need to have experience of working in a busy organisation and servicing of meetings including preparing and distributing agenda papers and taking and producing accurate high quality minutes and action points.
About us
Join us atUHSussex, every day is different, you can be the change, better neverstops
AtUHSussexwe're proud to be at the heart of the NHS. As one of theUK's largest acute Trusts, we're a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Improving lives:We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put ourPatient First.Our mission is summed up by our 'where better never stops' motto and no matter the role atUHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex.We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourwellbeing programmefor staff which is extensive and designed to support you when you need itbecausewe know that to look after others we must first look after ourselves.
Build a career with us: As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do
Job description
Job responsibilities
To work to the Trust Director to provide high level support undertaking a wide rangeof activities to ensure a focus on key priorities.To manage the full range of duties contributing to the efficient and effectiveperformance of the Trust Director and senior team.To provide a high standard of administrative and secretarial support and ensuring aprofessional, efficient and confidential service at all times.The post holder will need to work autonomously and will be responsible forimplementing team administrative processes to support the effective running of theteam. This will require effective planning, organisation and communication in acomplex environment.To be responsible for ensuring pro-active and responsive daily management of diary,emails, telephone calls and other correspondence. Responsible for ensuringprogress on actions are delivered within agreed timescales, often dealing withmatters relating to the Trust Director.Personal Assistants have one work-base, however post holders may be asked totravel to other locations to respond to business needs.
Job description
Job responsibilities
To work to the Trust Director to provide high level support undertaking a wide rangeof activities to ensure a focus on key priorities.To manage the full range of duties contributing to the efficient and effectiveperformance of the Trust Director and senior team.To provide a high standard of administrative and secretarial support and ensuring aprofessional, efficient and confidential service at all times.The post holder will need to work autonomously and will be responsible forimplementing team administrative processes to support the effective running of theteam. This will require effective planning, organisation and communication in acomplex environment.To be responsible for ensuring pro-active and responsive daily management of diary,emails, telephone calls and other correspondence. Responsible for ensuringprogress on actions are delivered within agreed timescales, often dealing withmatters relating to the Trust Director.Personal Assistants have one work-base, however post holders may be asked totravel to other locations to respond to business needs.
Person Specification
Previous PA experience
Essential
- 1 year
- Expertise within specialism, underpinned by practical experience.
- Knowledge of administrative procedures, range of computerised software, own directorate specialised terminology, managerial knowledge, project monitoring, acquired through degree or experience
- Recent substantial experience of working as a PA
- Good numerical skills.
Desirable
- 1 year
- Evidence of continuing professional development (CPD)
- Shorthand.
- Being able to type a minimum of 5OWPM
- Excellent organisational abilities and attention to detail, and first rate written and verbal communication skills.
Person Specification
Previous PA experience
Essential
- 1 year
- Expertise within specialism, underpinned by practical experience.
- Knowledge of administrative procedures, range of computerised software, own directorate specialised terminology, managerial knowledge, project monitoring, acquired through degree or experience
- Recent substantial experience of working as a PA
- Good numerical skills.
Desirable
- 1 year
- Evidence of continuing professional development (CPD)
- Shorthand.
- Being able to type a minimum of 5OWPM
- Excellent organisational abilities and attention to detail, and first rate written and verbal communication skills.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
