Job summary
Following a decision to invest significantly in medical workforce systems, we have an exciting opportunity for an experienced Senior Medical Rostering Specialist ; primarily responsible for fully supporting the implementation of all aspects of the Trust's Medical e-Rostering Systems.
The Medical Job Planning /Appraisal Implementation Specialist is responsible for supporting the roll out of the e-appraisal and revalidation and Job Planning elements of the Medical Workforce Systems Programme (the Programme) for the duration of the implementation period (12 months). Reporting to the Medical Appraisal and Revalidation/Job Planning Manager, the post holder will be part of a small team whose responsibility is to extend an existing e-appraisal and deliver the e-Job Planning systems across the Trust.
This will be a unique opportunity to support medical teams in modernising their working practices and widening participation; design, run and publish research rigorously testing the impact of innovative resource and change management approaches; and make a significant and lasting difference to our frontline staff - and, ultimately, our patients.
If you are curious and enquiring, think you have the skills and determination to help us achieve our ambitious goals, and would thrive in a supportive and inclusive implementation team, we'd love to hear from you!
Main duties of the job
The Medical Job Planning /Appraisal Implementation Specialist is responsible for supporting the roll out of the e-appraisal and revalidation and Job Planning elements of the Medical Workforce Systems Programme (the Programme) for the duration of the implementation period (12 months). Reporting to the Medical Appraisal and Revalidation/Job Planning Manager, the post holder will be part of a small team whose responsibility is to extend an existing e-appraisal and deliver the e-Job Planning systems across the Trust.The role will also include:
- To provide hands-on local delivery of the medical e-job planning system, ensuring that the systems are delivered on time and above stakeholders' expectations
- To provide high quality project, service and administrative support to the Medical Appraisal and Revalidation Manager, Responsible Officer and Lead for Appraisal and Revalidation relating to non-career grade doctors' and Consultants' medical appraisal and revalidation.
- To provide high quality project, service and administrative support to the Medical Appraisal and Revalidation Manager, Responsible Officer and Lead for Appraisal and Revalidation relating to appraisal and revalidation of non-career and Consultant Dental practitioners in accordance with the General Dental Council.
About us
At UHSussex we're proud to be at the heart of the NHS. As one of theUK's largest acute Trusts, we're a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
We are a vibrant and inclusive organisation with patient care at our core. Our hard-working, talented and dedicated people work together towards a common goal - to always put ourPatient First. In fact our mission is summed up by our 'where better never stops' motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourwellbeing programmefor staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
Job description
Job responsibilities
The post holder will be required to support the implementation of a system for the process of medical appraisal and revalidation and of medical e-Job Planning.
Plan and organise the programme of engagement, training, operational / go-live, support and performance improvement interventions with each of the departmental teams. This will require both highly organised longer-term planning and day-to-day operational flexibility to make best use of the available implementation team resourcing, and fit with busy medical teams rapidly-changing operational demands.
Maintain stakeholder engagement via data collection, evaluation, appraisal sign-off and training.
Present complex information clearly to colleagues at all levels; communicate information of a highly technical nature which may impact on individual departments or the wider Trust, this will include awareness of changes in work practices, including individual flexibilities
Contribute to the development, maintenance and updating of a revalidation and appraisal databases, which are used for maintaining records of doctors and dentists employed within the Trust, performance reporting, progressing all related operational processes and acts as a communication tool with medical staff.
Job description
Job responsibilities
The post holder will be required to support the implementation of a system for the process of medical appraisal and revalidation and of medical e-Job Planning.
Plan and organise the programme of engagement, training, operational / go-live, support and performance improvement interventions with each of the departmental teams. This will require both highly organised longer-term planning and day-to-day operational flexibility to make best use of the available implementation team resourcing, and fit with busy medical teams rapidly-changing operational demands.
Maintain stakeholder engagement via data collection, evaluation, appraisal sign-off and training.
Present complex information clearly to colleagues at all levels; communicate information of a highly technical nature which may impact on individual departments or the wider Trust, this will include awareness of changes in work practices, including individual flexibilities
Contribute to the development, maintenance and updating of a revalidation and appraisal databases, which are used for maintaining records of doctors and dentists employed within the Trust, performance reporting, progressing all related operational processes and acts as a communication tool with medical staff.
Person Specification
Experience/ Qualifications
Essential
- Advanced knowledge in manipulating complex data, experience in statistical analysis. Fully conversant with all aspects of information systems and databases relating to workforce and Human Resources.
- Experience of participating in the rollout of e-workforce software (including eg. staff training, interaction with BAU line management, etc.).
- Evidence of ability to work across professional teams and organisational boundaries.
- Experience of the design delivery and evaluation of training.
- Experience of managing effective administrative systems and processes
Desirable
- oDemonstrable experience of managing the implementation of electronic workforce systems
- oExperience of working in People focused environment
- oUnderstanding of other medical HR systems and processes e.g. e-rostering
Communication/Relationship Skills
Essential
- Proven ability to train others of varying abilities in the use of IT applications; create training documentation and management reports in a clear format
- Proven ability to work within the multidisciplinary team and across a complex organisation
Desirable
- Experience of working successfully with senior NHS clinical staff and leaders
Planning and Organisational /Analytical and Judgment Skills
Essential
- Ability to assess a range of complex data, events or problems, from a range of sources, in detail to determine the appropriate course of action from a range of options
- Excellent time management skills with the ability to re-prioritise and manage a range of tasks and duties with competing demands
- Problem solving skills and ability to respond to sudden unexpected demands
Desirable
- Experience of developing guidance, policies and procedures.
Information and Communication Technology
Essential
- An intermediate standard of computer skills including use of databases, spread sheets, Word, Excel, Outlook, Publisher, PowerPoint, report writing skills, and other clinical support systems
Desirable
- Use and development of MI Reporting tools
Personal Attributes
Essential
- Effective team player,Exercise tact and discretion,Awareness of confidentiality,Good attention to detail., Confident and sensitive telephone manner
Person Specification
Experience/ Qualifications
Essential
- Advanced knowledge in manipulating complex data, experience in statistical analysis. Fully conversant with all aspects of information systems and databases relating to workforce and Human Resources.
- Experience of participating in the rollout of e-workforce software (including eg. staff training, interaction with BAU line management, etc.).
- Evidence of ability to work across professional teams and organisational boundaries.
- Experience of the design delivery and evaluation of training.
- Experience of managing effective administrative systems and processes
Desirable
- oDemonstrable experience of managing the implementation of electronic workforce systems
- oExperience of working in People focused environment
- oUnderstanding of other medical HR systems and processes e.g. e-rostering
Communication/Relationship Skills
Essential
- Proven ability to train others of varying abilities in the use of IT applications; create training documentation and management reports in a clear format
- Proven ability to work within the multidisciplinary team and across a complex organisation
Desirable
- Experience of working successfully with senior NHS clinical staff and leaders
Planning and Organisational /Analytical and Judgment Skills
Essential
- Ability to assess a range of complex data, events or problems, from a range of sources, in detail to determine the appropriate course of action from a range of options
- Excellent time management skills with the ability to re-prioritise and manage a range of tasks and duties with competing demands
- Problem solving skills and ability to respond to sudden unexpected demands
Desirable
- Experience of developing guidance, policies and procedures.
Information and Communication Technology
Essential
- An intermediate standard of computer skills including use of databases, spread sheets, Word, Excel, Outlook, Publisher, PowerPoint, report writing skills, and other clinical support systems
Desirable
- Use and development of MI Reporting tools
Personal Attributes
Essential
- Effective team player,Exercise tact and discretion,Awareness of confidentiality,Good attention to detail., Confident and sensitive telephone manner
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
