Job summary
The FTSU and Safeguarding Team Administrator will be responsible for providing high-quality administrative support to both the Freedom to Speak Up and Safeguarding teams, ensuring the effective delivery of activities and functions aligned to the Trust's commitment to promoting a speaking up culture and safeguarding best practice.
The post holder will support the day-to-day operations of the teams, contributing to the delivery of services that uphold staff wellbeing, psychological safety, and the protection of patients and colleagues across the organisation.
Main duties of the job
o Taking and preparing accurate and comprehensive minutes for any meetings (some highly sensitive meetings) as required.o Dealing with contentious and sensitive material arising for Trust wide meetings.o Responsible for coordinating social media, involving the Trust Comms Team.o Coordinate with teams internally and externally to ensure Teams C, inductions, University Workshops booking are in place.o Build and maintain professional relationships with relevant stakeholders both internally and externally (EG: local authorities and safeguarding sub groups of AACE)o Work autonomously to manage team spreadsheets.o Complete the Trust's mandatory training requirements identified for the role.o Promote a culture of continuous quality improvement across the Trust, helping to foster best practice in the delivery of patient care.o Providing administration support for the Trusts required Safeguarding training
About us
- Option to join NHS pension scheme
- A minimum 27 days' holiday each year, increasing after 5 years' service.
- Personal and professional development and training opportunities.
- Salary Sacrifice schemes for cars or push bikes.
- Access to occupational health and counselling services.
- Award winning wellbeing hub
- Back up buddy App
- Access to NHS discounts, offering NHS employees a range of money-saving deals.
Other than in exceptional circumstances, the starting salary for staff new to the NHS will be the bottom point of the band to which they have been appointed.
Job description
Job responsibilities
The FTSU and Safeguarding Team Administrator will be expected to produce reports to support the analysis of data from the FTSU and Safeguarding dashboards. This will assist the teams in ensuring accurate and update data is delivered to local teams to support leaders in creating a safe speaking up environment. There will be a requirement to support various workstreams within the organisation.
The FTSU and Safeguarding Team Administrator will also maintain strong links with our partners and external stakeholders to support effective continuous improvement, and a culture of shared learning
Job description
Job responsibilities
The FTSU and Safeguarding Team Administrator will be expected to produce reports to support the analysis of data from the FTSU and Safeguarding dashboards. This will assist the teams in ensuring accurate and update data is delivered to local teams to support leaders in creating a safe speaking up environment. There will be a requirement to support various workstreams within the organisation.
The FTSU and Safeguarding Team Administrator will also maintain strong links with our partners and external stakeholders to support effective continuous improvement, and a culture of shared learning
Person Specification
Qualifications
Essential
- oFive GSCEs (grade C or above) or equivalent, including English Language
- a minimum of five years' experience working within a customer service environment
Desirable
- oGood knowledge of the health care sector
Experience
Essential
- oProven experience of working in a busy patient / customer-focused environment and an excellent understanding of and belief in the principles of customer care.
Experience
Essential
- oEvidence of liaison and partnership working with patients, carers, members of the public and a wide range of stakeholders.
- oProven ability in dealing calmly with people who may be upset, angry, bereaved, and responding to them in a professional, empathetic, and supportive manner.
- oWell-developed negotiating and influencing skills.
Knowledge
Essential
- oAbility to take minutes at meetings involving Executives and external stakeholders
Desirable
- oKnowledge of information governance regulations
Knowledge
Essential
- oExtensive use of Microsoft Office, to include Word, Excel, and PowerPoint.
Person Specification
Qualifications
Essential
- oFive GSCEs (grade C or above) or equivalent, including English Language
- a minimum of five years' experience working within a customer service environment
Desirable
- oGood knowledge of the health care sector
Experience
Essential
- oProven experience of working in a busy patient / customer-focused environment and an excellent understanding of and belief in the principles of customer care.
Experience
Essential
- oEvidence of liaison and partnership working with patients, carers, members of the public and a wide range of stakeholders.
- oProven ability in dealing calmly with people who may be upset, angry, bereaved, and responding to them in a professional, empathetic, and supportive manner.
- oWell-developed negotiating and influencing skills.
Knowledge
Essential
- oAbility to take minutes at meetings involving Executives and external stakeholders
Desirable
- oKnowledge of information governance regulations
Knowledge
Essential
- oExtensive use of Microsoft Office, to include Word, Excel, and PowerPoint.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
