Job summary
Are you an experienced administrator looking for a new challenge. We have an exciting opportunity to join our Clinical Consultants team to provide maternity cover on a 13 month secondment/fixed term contract.
The Trust is in year one of a five year clinical strategy that will transform the Ambulance service across our region. You will be a key part of the team that are developing our new models of care, these will transform the way we deliver our service for our patients and their families.
You will work closely with a wide variety of both clinical and non clinical colleagues who have the best interests of our patients and colleagues at heart.
We are looking for someone who is a self starter, that is proficient in the use of Microsoft systems, can manage multiple complex diaries, but above all is a team player and keen to learn new systems and ways of working.
If you think this opportunity is for you, please get in touch for an informal chat.
Interviews will take place on the 9th December online.
Main duties of the job
Be responsible for the administration and back-office function of apps and programs that support clinical practice. e.g JRCALC (Clinical Guidelines App)
Co-ordination and planning of the Consultant Clinicians activities and resolving conflicting commitments requiring resolution.
Extensive diary management. Arranging meetings and appointments via the calendar system with both external and internal personnel. This will include liaison with national level meeting groups (i.e. Ambulance Lead Paramedic Group, Advanced Clinical Practice (NHS England Education), and other healthcare related organisations.
Support the Executive Assistant for the Chief Medical Officer & Chief Paramedic Officer and to provide additional diary and meeting coordination support to the senior leadership team within the directorates.
Plan and co-ordinate events such as away-days/meeting/conferences. Find suitable venues to suit number of delegates, room layout, hospitality and audio-visual requirements.
Establish and maintain efficient tracking and filing systems and to bring forward papers for meetings/appointments etc., continually evaluate and change such systems as necessary
About us
- Option to join NHS pension scheme
- A minimum 27 days' holiday each year, increasing after 5 years' service.
- Personal and professional development and training opportunities.
- Salary Sacrifice schemes for cars or push bikes.
- Access to occupational health and counselling services.
- Award winning wellbeing hub
- Back up buddy App
- Access to NHS discounts, offering NHS employees a range of money-saving deals.
Job description
Job responsibilities
To provide a comprehensive administrative and business support service to the Consultant Clinicians within the Medical & Paramedical Directorates, including support to projects and the operational delivery of services. To ensure the smooth running of the office and effective internal and external liaison to contribute to the successful running of the Trust as a whole.
To provide a comprehensive admin support for the Consultant Clinicians and the Deputy & Assistants to the Chief Medical Officer & Chief Paramedic Officer
Provide secretariat support to all meetings within the Consultant Clinician portfolio, including compiling agendas and taking and preparing accurate and comprehensive minutes and action logs
Provide administrative and coordination support to ongoing projects as led by the Consultant Clinicians, including support for project working groups, maintaining action logs and tracking progress, and undertaking and supporting surveys and audits.
Job description
Job responsibilities
To provide a comprehensive administrative and business support service to the Consultant Clinicians within the Medical & Paramedical Directorates, including support to projects and the operational delivery of services. To ensure the smooth running of the office and effective internal and external liaison to contribute to the successful running of the Trust as a whole.
To provide a comprehensive admin support for the Consultant Clinicians and the Deputy & Assistants to the Chief Medical Officer & Chief Paramedic Officer
Provide secretariat support to all meetings within the Consultant Clinician portfolio, including compiling agendas and taking and preparing accurate and comprehensive minutes and action logs
Provide administrative and coordination support to ongoing projects as led by the Consultant Clinicians, including support for project working groups, maintaining action logs and tracking progress, and undertaking and supporting surveys and audits.
Person Specification
Qualifications
Essential
- NVQ or BTEC level 4 or equivalent experience
- RSA level 3 or equivalent experience
Desirable
- Project management qualification(s).
Experience
Essential
- Management/Secretarial or equivalent relevant training/experience
- Extensive experience working as a personal assistant or providing service and project support at senior management level.
- Experience of working under pressure, with strict deadlines and dealing with a range of complex issues, sometimes leading to conflicting priorities e.g. national and local reporting targets, managing conflicting diary appointments at senior management level to bring about a resolution.
- Experience of working in a large, multi-professional organisation.
Desirable
- Experience of working in the NHS
Knowledge
Essential
- Excellent organisation skills with the ability to apply appropriate judgement to deal with competing demands and high workloads.
- Excellent communication skills both orally and written.
- Ability to prioritise, screen and handle calls on behalf of a senior management team.
- Advanced software skills in word, excel and PowerPoint and ability to learn other packages or databases as required.
Skills
Essential
- Excellent verbal and written communication skills.
- Able to present information logically, concisely and accurately in an engaging manner.
Person Specification
Qualifications
Essential
- NVQ or BTEC level 4 or equivalent experience
- RSA level 3 or equivalent experience
Desirable
- Project management qualification(s).
Experience
Essential
- Management/Secretarial or equivalent relevant training/experience
- Extensive experience working as a personal assistant or providing service and project support at senior management level.
- Experience of working under pressure, with strict deadlines and dealing with a range of complex issues, sometimes leading to conflicting priorities e.g. national and local reporting targets, managing conflicting diary appointments at senior management level to bring about a resolution.
- Experience of working in a large, multi-professional organisation.
Desirable
- Experience of working in the NHS
Knowledge
Essential
- Excellent organisation skills with the ability to apply appropriate judgement to deal with competing demands and high workloads.
- Excellent communication skills both orally and written.
- Ability to prioritise, screen and handle calls on behalf of a senior management team.
- Advanced software skills in word, excel and PowerPoint and ability to learn other packages or databases as required.
Skills
Essential
- Excellent verbal and written communication skills.
- Able to present information logically, concisely and accurately in an engaging manner.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
