Job summary
Do you enjoy working in a busy and varied environment? We are looking for a dynamic and highly organised individual to support three of our Executive Directors.
South East Coast Ambulance Service NHS Foundation Trust (SECAmb) has a vision to 'support our staff to provide a caring, high quality and efficient urgent and emergency care service to our communities". Our 4,000+ workforce provide services to 4.9m people across Kent, Surrey, Sussex and North East Hampshire.
As an Executive Assistant you will play a pivotal role in supporting the following Executive Directors in their daily operations by seamlessly handling a wide range of administrative tasks:
- Chief Finance Officer
- Chief Digital Information Officer
- Director of Transformation & Strategy
This position requires a proactive, adaptable and detail-oriented professional, who is friendly, engaging and confident in communicating across the organisation at all levels. They will be able to make informed decisions, display sound judgement, and have an energetic and enthusiastic mindset, eager to tackle new tasks and offer ideas.
This is a hybrid role (1- 2 days in the office) working 37.5 hrs per week.
Main duties of the job
The successful post holder will be able to ensure the smooth running of the office and possess effective stakeholder management skills, so as to contribute to the successful running of the Trust as a whole.
You will have extensive experience in diary management, arranging meetings and appointments via the calendar system with both external and internal personnel. This will include liaison with government departments and other healthcare related organisations.
You will also have experience of developing and implementing effective systems and strategies to manage the activities, workload and efficient use of time of the Executive Directors. You will provide additional diary and meeting coordination support to the senior management team within the directorates as required.
About us
- Option to join NHS pension scheme
- A minimum 27 days' holiday each year, increasing after 5 years' service.
- Personal and professional development and training opportunities.
- Salary Sacrifice schemes for cars or push bikes.
- Access to occupational health and counselling services.
- Award winning wellbeing hub
- Back up buddy App
- Access to NHS discounts, offering NHS employees a range of money-saving deals.
Job description
Job responsibilities
In addition, you will:
- Be educated to degree level or equivalent with evidence of continuing professional development
- Have knowledge and understanding of good governance and Board assurance
- Have experience working in a large, multi-professional organisation, supporting at very senior manager level.
- Be able to prioritise and make judgements involving highly complex or sensitive issues
If you are a current SECAmb employee, by applying for this position, if successful you will move to the terms and conditions associated with the post. Any unsocial hours payments will be paid under the Section 2 agreement of agenda for change. Section 2 unsocial hours will need to be claimed via your monthly timesheet. More information regarding section 2 can be found in the Agenda for Change handbook and on the our dedicatedSection 2 page on The Zone.
Job description
Job responsibilities
In addition, you will:
- Be educated to degree level or equivalent with evidence of continuing professional development
- Have knowledge and understanding of good governance and Board assurance
- Have experience working in a large, multi-professional organisation, supporting at very senior manager level.
- Be able to prioritise and make judgements involving highly complex or sensitive issues
If you are a current SECAmb employee, by applying for this position, if successful you will move to the terms and conditions associated with the post. Any unsocial hours payments will be paid under the Section 2 agreement of agenda for change. Section 2 unsocial hours will need to be claimed via your monthly timesheet. More information regarding section 2 can be found in the Agenda for Change handbook and on the our dedicatedSection 2 page on The Zone.
Person Specification
Qualifications/Experience
Essential
- Degree level education or equivalent knowledge/experience
- Management/Secretarial or equivalent relevant training/experience
Experience
Essential
- Extensive experience working as a personal assistant or providing service and project support at senior management level.
- Experience of working in a large, multi-professional organisation.
- Experience of working under pressure with strict deadlines and dealing with a range of complex issues, sometimes leading to conflicting priorities
Desirable
- Experience of working in the NHS
- Experience of a wide range of Trust procedures and practices
Skills/Knowledge/Ability
Essential
- Excellent organisation skills with the ability to apply appropriate judgement to deal with competing demands and high workloads.
- Excellent communication skills both orally and written.
- Ability to prioritise, screen and handle calls on behalf of a senior management team.
Person Specification
Qualifications/Experience
Essential
- Degree level education or equivalent knowledge/experience
- Management/Secretarial or equivalent relevant training/experience
Experience
Essential
- Extensive experience working as a personal assistant or providing service and project support at senior management level.
- Experience of working in a large, multi-professional organisation.
- Experience of working under pressure with strict deadlines and dealing with a range of complex issues, sometimes leading to conflicting priorities
Desirable
- Experience of working in the NHS
- Experience of a wide range of Trust procedures and practices
Skills/Knowledge/Ability
Essential
- Excellent organisation skills with the ability to apply appropriate judgement to deal with competing demands and high workloads.
- Excellent communication skills both orally and written.
- Ability to prioritise, screen and handle calls on behalf of a senior management team.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
