Job summary
To be part of and assist the Voluntary Services Team, to have an overview of all administrative duties within the department in order to be able to provide cover in the event of leave, including the co-ordination of the Voluntary Services Car Drivers Service using a database in Excel.
Main duties of the job
To ensure the smooth operation of an efficient voluntary service encompassing a comprehensive voluntary car transport scheme
To provide co-ordination of specific day to day transport requirements as requested by staff members, acting on own initiative for each request. To maintain an up-to-date transport schedule for use by volunteers and staff.
Efficient use of relevant IT systems including Microsoft Word, PowerPoint, Excel, NHS Mail, and Rio (patient recording system, training will be provided).
Undertake word processing and to include typing of reports, letters, emails and presentations.
Ability to demonstrate robust communication skills and be able to interact confidently at all levels
To regularly update volunteers' details on Better Impact Database.
To have a flexible approach and assist in ad-hoc duties
To assist in staffing the shop when required.
To provide cover for the Voluntary Services Co-Ordinator when required.
To be a car driver and have access to a car and be prepared to travel between Oxleas sites.
To count the banking and keep up to date records of sales from the two snack shops run by the Voluntary Services Department, and bank this weekly with the cashiers
Additional duties may include assisting in delivering goods and items especially during the festive period, to the patients on the wards
About us
Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children's centres, schools and people's homes.We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary's Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.
Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:
- We're Kind
- We're Fair
- We Listen
- We Care
Job description
Job responsibilities
To be part of and assist the Voluntary Services Team, to have an overview of all administrative duties within the department in order to be able to provide cover in the event of leave, including the co-ordination of the Voluntary Services Car Drivers Service using a database in Excel
To ensure the smooth operation of an efficient voluntary service encompassing a comprehensive voluntary car transport scheme, and in exceptional circumstances booking minicabs or minibus.
To provide co-ordination of specific day to day transport requirements as requested by staff members, acting on own initiative for each request. To monitor data on transport requests and enter this on to an excel spreadsheet. To maintain an up-to-date transport schedule for use by volunteers and staff.
To transfer requests for transport input by admin staff from other terms on Rio onto the volunteers transport database excel.
To check the emails on oxl-tr.bridgewaystransport@nhs.net on a regular basis.
Efficient use of relevant IT systems including Microsoft Word, PowerPoint, Excel, NHS Mail, and Rio (patient recording system, training will be provided).
Undertake word processing and to include typing of reports, letters, emails and presentations.
To attend Voluntary Services Teams meeting held on a monthly basis.
Ability to demonstrate robust communication skills and be able to interact confidently at all levels both internally and with external organisations.
To regularly update volunteers details on Better Impact Database and ensure that missing information is flagged to the relevant staff member in a timely manner.
To have a flexible approach and assist in ad-hoc duties i.e. in preparation of functions, training and organising entertainers for hospital wards.
To assist in staffing the shop when required.
To assist in maintaining a shop staffing roster for volunteer staff
To assist in the movement of shop stock between sites but in particular at the Memorial
To provide cover for the Voluntary Services Co-Ordinator when required.
To be a car driver and have access to a car and be prepared to travel between Oxleas sites.
To count the banking and keep up to date records of sales from the two snack shops run by the Voluntary Services Department, and bank this weekly with the cashiers
Additional duties may include assisting in delivering goods and items especially during the festive period, to the patients on the wards.
Job description
Job responsibilities
To be part of and assist the Voluntary Services Team, to have an overview of all administrative duties within the department in order to be able to provide cover in the event of leave, including the co-ordination of the Voluntary Services Car Drivers Service using a database in Excel
To ensure the smooth operation of an efficient voluntary service encompassing a comprehensive voluntary car transport scheme, and in exceptional circumstances booking minicabs or minibus.
To provide co-ordination of specific day to day transport requirements as requested by staff members, acting on own initiative for each request. To monitor data on transport requests and enter this on to an excel spreadsheet. To maintain an up-to-date transport schedule for use by volunteers and staff.
To transfer requests for transport input by admin staff from other terms on Rio onto the volunteers transport database excel.
To check the emails on oxl-tr.bridgewaystransport@nhs.net on a regular basis.
Efficient use of relevant IT systems including Microsoft Word, PowerPoint, Excel, NHS Mail, and Rio (patient recording system, training will be provided).
Undertake word processing and to include typing of reports, letters, emails and presentations.
To attend Voluntary Services Teams meeting held on a monthly basis.
Ability to demonstrate robust communication skills and be able to interact confidently at all levels both internally and with external organisations.
To regularly update volunteers details on Better Impact Database and ensure that missing information is flagged to the relevant staff member in a timely manner.
To have a flexible approach and assist in ad-hoc duties i.e. in preparation of functions, training and organising entertainers for hospital wards.
To assist in staffing the shop when required.
To assist in maintaining a shop staffing roster for volunteer staff
To assist in the movement of shop stock between sites but in particular at the Memorial
To provide cover for the Voluntary Services Co-Ordinator when required.
To be a car driver and have access to a car and be prepared to travel between Oxleas sites.
To count the banking and keep up to date records of sales from the two snack shops run by the Voluntary Services Department, and bank this weekly with the cashiers
Additional duties may include assisting in delivering goods and items especially during the festive period, to the patients on the wards.
Person Specification
Experience
Essential
- Applicant must have a minimum of 2 years experience of working in a Voluntary Services environment
Skill
Essential
- Applicant must be computer literate and willing to learn new packages
Communication
Essential
- Applicant must have good interpersonal skills
Skills
Essential
- Applicant must have excellent organisational skills
Person Specification
Experience
Essential
- Applicant must have a minimum of 2 years experience of working in a Voluntary Services environment
Skill
Essential
- Applicant must be computer literate and willing to learn new packages
Communication
Essential
- Applicant must have good interpersonal skills
Skills
Essential
- Applicant must have excellent organisational skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
