Medicine Management Technician

Oxleas NHS Foundation Trust

The closing date is 20 March 2025

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Job summary

We are looking for Medicine Management Technicians to;

Provide a medicines management service to allocated prison(s).
Administer medicines on the house blocks against valid prescriptions to offenders.

Main duties of the job

To provide a medicines management service to the allocated prison(s) on a daily basis with the professional support of a prison services pharmacist.
To oversee the ordering/supply of repeat prescriptions.
To utilise stock supplies and out of hours supplies when patients own medication is not available.
To have accreditation as a checking technician and/or medicines optimisation.
To ensure high standards of work and that Standard Operating Procedures (SOPs) are read and adhered to.
To facilitate the medication supply on repeat prescriptions (using System1), this will include tasking GP's/NMP's to generate repeat prescriptions, ensure they are signed and given to pharmacy promptly with in the Repeat Prescription management process.
To assist primary care staff to ensure prompt medicine administration times are adhered to.

About us

Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children's centres, schools and people's homes.We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary's Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.

Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:

We're Kind
We're Fair
We Listen
We Care

Date posted

20 February 2025

Pay scheme

Agenda for change

Band

Band 5

Salary

£31,970 to £38,483 a year p.a. inc, inc RRP

Contract

Permanent

Working pattern

Full-time

Reference number

277-7023894-SWALE

Job locations

HMP Swaleside

Brabazon Road

Eastchurch, Isle of Sheppey

ME12 4AX

Job description

Job responsibilities

Management responsibilities

To manage own workload when providing medicines management services.
To supervise and enhance training opportunities for new members of staff and students.
To utilise time management skills in order to plan and manage workload within the team.

Clinical

To provide Medication Administration services as allocated for the prison.
Participate in monthly clinical visits to the allocated prison(s), under the professional supervision of a pharmacist. undertake a stock top-up service for all areas in which medicines are stored.
Review the expiry dates and storage facilities for all such medicines and report any deficiencies to the prison service pharmacist for that prison.
Assist the prison service pharmacist to provide advice to prisoners and staff about the appropriate use of medicines.
Undertake 3-monthly controlled drugs stock checks, when necessary and report any issues to the Lead Pharmacy Technician and Lead Pharmacist under the supervision of Oxleas Prisons Pharmacy (OPS)Undertake monthly medicines management audits using AIM electronic system, when necessary under the supervision of Oxleas Prisons Services (OPS)
Promote healthy lifestyles for offenders in line with local and national guidelines or promotions.
Administer medicines to offenders against a valid prescription on the house blocks. Recognise clinical signs of withdrawal, under the influence, overdose, being aware of needs of medication omitting for clinical reasons.
Complete in possession risk assessment (IPRA) and be aware of policies and procedures in place to monitor.
Adhere to ACCT ( Assessment in Care and Custody Team Working) policies and procedures and attend review meetings.
Deliver accurate and timely record keeping with basics keyboard skills using System1 templates and processes.
To demonstrate on-going continual professional development (CPD) and be responsible for self-development and learning within the field of pharmacy or other specialty where appropriate.

Research

To participate in clinical and departmental audits as required.
To participate in any quality improvement projects.
Assisting with the implementation of any new ideas and updates to SOPs.

Communication

Internally: Pharmacy staff, prison staff, primary care staff, prison mental health service staff, IDTS and CARAT teams, prison security staff.
Externally: GP surgeries, Community Pharmacies, Hospitals
Use the summary care record for medicine reconciliation.
Liaison with home care team services.

Custodial Responsibilities

Assume personal responsibility for the security of issued keys.
Understand and comply with prison orders, procedures, and instructions in your area of work.
Comply with all security requirements.
Respond to any situation or circumstance that might indicate a threat to security of the establishment or to the safety of an individual, completing Incident, Security, Injury, or other reports as appropriate.
Report breaches of order and discipline including reporting and recording untoward incidents according to local protocol.
Contribute to effective risk assessment and management procedures.

IMPORTANT PLEASE READ:

All applicants must be willing to undertake National Security Vetting in order to work in a Prison Setting. This will be completed as part of the pre-employment checks through Oxleas and the prison vetting team.

You will need to provide:

Proof of right to work documentation

Proof of ID, needs to include 1 photographicID

Proof of address documentation

Non-UK passport holders will need to have correct documentation (right to work in the UK) and a Home office Share code.

Address History:

5 years address history will be needed.

Applicants that are not UK Passport holders who provide less than 5 years UK address history will need to provide a Police Certificate which must be in English from where they resided previously.

Applicants who are UK Passport holders who have lived abroad for a period of more than six months during the last three years will need to provide a certificate of good conduct or an overseas police check in English from the countries resided in or visited.

In order to assist you in obtaining a Police Certificate, guidance can be sought from:https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants

If the country you have resided in is not listed here, you can obtain the necessary information by contacting the relevant Embassy or High Commission for that Country. Their contact details can be found on the Foreign & Commonwealth Office website (http://www.fco.gov.uk/en).

Job description

Job responsibilities

Management responsibilities

To manage own workload when providing medicines management services.
To supervise and enhance training opportunities for new members of staff and students.
To utilise time management skills in order to plan and manage workload within the team.

Clinical

To provide Medication Administration services as allocated for the prison.
Participate in monthly clinical visits to the allocated prison(s), under the professional supervision of a pharmacist. undertake a stock top-up service for all areas in which medicines are stored.
Review the expiry dates and storage facilities for all such medicines and report any deficiencies to the prison service pharmacist for that prison.
Assist the prison service pharmacist to provide advice to prisoners and staff about the appropriate use of medicines.
Undertake 3-monthly controlled drugs stock checks, when necessary and report any issues to the Lead Pharmacy Technician and Lead Pharmacist under the supervision of Oxleas Prisons Pharmacy (OPS)Undertake monthly medicines management audits using AIM electronic system, when necessary under the supervision of Oxleas Prisons Services (OPS)
Promote healthy lifestyles for offenders in line with local and national guidelines or promotions.
Administer medicines to offenders against a valid prescription on the house blocks. Recognise clinical signs of withdrawal, under the influence, overdose, being aware of needs of medication omitting for clinical reasons.
Complete in possession risk assessment (IPRA) and be aware of policies and procedures in place to monitor.
Adhere to ACCT ( Assessment in Care and Custody Team Working) policies and procedures and attend review meetings.
Deliver accurate and timely record keeping with basics keyboard skills using System1 templates and processes.
To demonstrate on-going continual professional development (CPD) and be responsible for self-development and learning within the field of pharmacy or other specialty where appropriate.

Research

To participate in clinical and departmental audits as required.
To participate in any quality improvement projects.
Assisting with the implementation of any new ideas and updates to SOPs.

Communication

Internally: Pharmacy staff, prison staff, primary care staff, prison mental health service staff, IDTS and CARAT teams, prison security staff.
Externally: GP surgeries, Community Pharmacies, Hospitals
Use the summary care record for medicine reconciliation.
Liaison with home care team services.

Custodial Responsibilities

Assume personal responsibility for the security of issued keys.
Understand and comply with prison orders, procedures, and instructions in your area of work.
Comply with all security requirements.
Respond to any situation or circumstance that might indicate a threat to security of the establishment or to the safety of an individual, completing Incident, Security, Injury, or other reports as appropriate.
Report breaches of order and discipline including reporting and recording untoward incidents according to local protocol.
Contribute to effective risk assessment and management procedures.

IMPORTANT PLEASE READ:

You will need to provide:

Proof of right to work documentation

Proof of ID, needs to include 1 photographicID

Proof of address documentation

Non-UK passport holders will need to have correct documentation (right to work in the UK) and a Home office Share code.

Address History:

5 years address history will be needed.

In order to assist you in obtaining a Police Certificate, guidance can be sought from:https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants

Person Specification

Education/Qualification

Essential

NVQ level 3 Pharmacy Services or equivalent
Have or working towards Medicine Optimisation
Evidence of CPD
Registration with GPhC as a pharmacy technician

Experience

Essential

2 years' experience of working in a pharmacy

Desirable

Previous prison or mental health pharmacy experience

Skills

Essential

Good oral communication skills
Good interpersonal skills
Good knowledge of working within a set of SOPs
Ability to work independently and as part of a team

Person Specification

Education/Qualification

Essential

NVQ level 3 Pharmacy Services or equivalent
Have or working towards Medicine Optimisation
Evidence of CPD
Registration with GPhC as a pharmacy technician

Experience

Essential

2 years' experience of working in a pharmacy

Desirable

Previous prison or mental health pharmacy experience

Skills

Essential

Good oral communication skills
Good interpersonal skills
Good knowledge of working within a set of SOPs
Ability to work independently and as part of a team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).