Job summary
Oxleas NHS Foundation Trust are seeking someone to join their successful ICT Department as a ICT Business Manager to help support and manage the running of the ICT department. Working with the management team to make sure the department continues to improve and develop their services to the Trust.
The post holder will be responsible for working with the Head of ICT department in relation to matter such as Budgets, policies, Contracts, new business, internal processes.
This role will involve working from include both working from home and in the office. There may be a requirement to travel down to our offices in the South West on occasions.
This role would require any applicant to hold a full Driving license and access to a vehicle.
Main duties of the job
Overview of the Post
- The role of the ICT Business Manager will be to support the Head of IT in all aspects of managing the administration of the ICT department, including Finance, Policies, Processes, Contracts
- Responsible for maintaining policies relating to ICT
- Responsible for supporting the negotiation of contracts
- Will ensure that the ICT department Revenue and capital programs are on track and within budget
- Expected to produce and amend policies, procedures and standard documentation in relation to the ICT department and systems
- Responsible for managing the financial and contract side of the Trusts Telephone contract
- Work with the Head of ICT to plan and develop future ICT strategies
- Assist with the co-ordination of department updates and other communications
About us
Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children's centres, schools and people's homes.We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary's Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.
Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:
- We're Kind
- We're Fair
- We Listen
- We Care
Job description
Job responsibilities
Business Cases
- To work with senior managers within the ICT department on Business cases relating to any ICT service development, new business and capital cases.
- To present business cases to the Head of ICT for approval prior submission to the board.
- Meet with all relevant parties to obtain information to support the development of business cases.
- Work closely with Finance and 3rd parties to ensure all relevant information is contained within the business case.
Cost Improvement Programmes
- To work with department project managers to manage the implementation of cost improvement opportunities which have been identified by Department management team.
- Manage a plan of activities and tack progress of tasks and milestones
- Challenge staff (at all levels) to deliver their commitments.
- Find alternative ways to overcome challenges during delivery, showing tenacity in the delivery of outcomes/breaking down barriers.
- Work closely with Finance to ensure the CIP tracker is up to date.
- Meet regularly with ICT management and 3rd parties to review progress.
Finance
- To support the Head of ICT in managing the budget of the ICT department.
- To create regular reports of the ICT budget for the Head of ICT
- Work closely with senior management within the ICT department to make sure budgets are being meet.
- Closely monitor some of the more complex budgets such as the telecoms and network contracts.
- Working closely with Finance to make sure budget information is correct.
- Monitor both the revenue and capital budgets for the year.
Contract management
- To work closely with 3rd parties relating to all contracts and review meetings
- To monitor that all contracts are being adhered to and reporting to Head of ICT on any failures or short comings.
- Working with other managers within the ICT department to make sure all contracts are correct and relevant.
- Manage a list of all contracts held and supported by the ICT department.
Business planning
- Work with ICT managers to produce future Trust and department plans.
- Support the development of department policies and procedures.
- Work with ICT management and other information assest owners to produce and maintain business continuity plans.
- Help plan and manage department meetings and committees.
- Assist with the co-ordination of regular department updates and other Trust communications
Job description
Job responsibilities
Business Cases
- To work with senior managers within the ICT department on Business cases relating to any ICT service development, new business and capital cases.
- To present business cases to the Head of ICT for approval prior submission to the board.
- Meet with all relevant parties to obtain information to support the development of business cases.
- Work closely with Finance and 3rd parties to ensure all relevant information is contained within the business case.
Cost Improvement Programmes
- To work with department project managers to manage the implementation of cost improvement opportunities which have been identified by Department management team.
- Manage a plan of activities and tack progress of tasks and milestones
- Challenge staff (at all levels) to deliver their commitments.
- Find alternative ways to overcome challenges during delivery, showing tenacity in the delivery of outcomes/breaking down barriers.
- Work closely with Finance to ensure the CIP tracker is up to date.
- Meet regularly with ICT management and 3rd parties to review progress.
Finance
- To support the Head of ICT in managing the budget of the ICT department.
- To create regular reports of the ICT budget for the Head of ICT
- Work closely with senior management within the ICT department to make sure budgets are being meet.
- Closely monitor some of the more complex budgets such as the telecoms and network contracts.
- Working closely with Finance to make sure budget information is correct.
- Monitor both the revenue and capital budgets for the year.
Contract management
- To work closely with 3rd parties relating to all contracts and review meetings
- To monitor that all contracts are being adhered to and reporting to Head of ICT on any failures or short comings.
- Working with other managers within the ICT department to make sure all contracts are correct and relevant.
- Manage a list of all contracts held and supported by the ICT department.
Business planning
- Work with ICT managers to produce future Trust and department plans.
- Support the development of department policies and procedures.
- Work with ICT management and other information assest owners to produce and maintain business continuity plans.
- Help plan and manage department meetings and committees.
- Assist with the co-ordination of regular department updates and other Trust communications
Person Specification
Qualifications
Essential
Desirable
Driving License
Essential
- A full driving license but no car
Desirable
Experience of budgeting
Essential
Desirable
- A year or more experience
Budgetary experience
Essential
- Has experience of maintaining a record of accounts
Desirable
- Controlled budgets and accounts
Person Specification
Qualifications
Essential
Desirable
Driving License
Essential
- A full driving license but no car
Desirable
Experience of budgeting
Essential
Desirable
- A year or more experience
Budgetary experience
Essential
- Has experience of maintaining a record of accounts
Desirable
- Controlled budgets and accounts
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
