Job summary
An opportunity has arisen for an experienced administrator to join our Medical Staffing team. You will provide top-class administration for medical student placements within the Trust, working under the direction of the Senior Undergraduate Medical Education Officer and closely with the Trust Lead for Undergraduate Medical Students and Head of Medical Staffing.
The postholdershould have excellent organisational and interpersonal skills and will be expected to maintain contact with doctors and medical students across the Trust, a range of educational institutions, other NHS organisations and professional bodies.
It is essential that the postholder has a good working knowledge of the Microsoft Office Suite and the ability to work independently in ensuring the effective and efficient delivery of the service often within tight timescales. Experience of collaborative working within and across different specialties would be an advantage.
Main duties of the job
For the full job description and person specification please view the attachment.
The full job description will provide you with an overview of tasks and responsibilities of the role.
The person specification details the qualifications, skills, experience and knowledge required.
About us
Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children's centres, schools and people's homes.We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary's Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.
Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:
- We're Kind
- We're Fair
- We Listen
- We Care
Job description
Job responsibilities
For the full job description and person specification please view the attachment.
The full job description will provide you with an overview of tasks and responsibilities of the role.
The person specification details the qualifications, skills, experience and knowledge required.
Job description
Job responsibilities
For the full job description and person specification please view the attachment.
The full job description will provide you with an overview of tasks and responsibilities of the role.
The person specification details the qualifications, skills, experience and knowledge required.
Person Specification
Education/Qualifications
Essential
- Educated to NVQ Level 3 standard or equivalent
- Further diploma level qualification such as Certificate in Personnel Practice (CPP) or equivalent
Experience
Essential
- 2 years' experience of working in a busy and demanding work environment.
- Experience of data inputting, and extraction of data and producing reports from data bases
Desirable
- 1 years' experience in medical staffing/medical HR environment or equivalent
- Experience of planning and managing teaching programmes and/or inductions
Skills/Abilities/Knowledge
Essential
- IT literate with a good working knowledge of internet, email and Microsoft packages i.e. Excel, Word, PowerPoint, Outlook
- Excellent verbal and written communication skills
Desirable
- Knowledge of medical roles within the NHS/Trust
Person Specification
Education/Qualifications
Essential
- Educated to NVQ Level 3 standard or equivalent
- Further diploma level qualification such as Certificate in Personnel Practice (CPP) or equivalent
Experience
Essential
- 2 years' experience of working in a busy and demanding work environment.
- Experience of data inputting, and extraction of data and producing reports from data bases
Desirable
- 1 years' experience in medical staffing/medical HR environment or equivalent
- Experience of planning and managing teaching programmes and/or inductions
Skills/Abilities/Knowledge
Essential
- IT literate with a good working knowledge of internet, email and Microsoft packages i.e. Excel, Word, PowerPoint, Outlook
- Excellent verbal and written communication skills
Desirable
- Knowledge of medical roles within the NHS/Trust
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
