Job summary
We are looking for an enthusiastic, organised Medical Recruitment Administrator to provide support to the Medical Recruitment Officers and provide administrative support.
You will be able to work accurately and efficiently, both on your own initiative and as well as part of a team. You will be computer literate with excellent communication and relationship skills.
You will be joining a very supportive and friendly team.
Main duties of the job
- To maintain responsibility for the recruitment of permanent, temporary and locum medical appointments in accordance with employment check standards identified by NHS Employers
- To maintain responsibility for all ESR transactional process pertaining to medical personnel within the Trust in accordance with ESR and Audit standards
- To maintain effective links with the Medical Staffing Officers ensuring all recruitment and employment issues are addressed and effectively enable the trust to carry out its responsibilities in relation to Doctors in training
- To support Medical Recruitment Officers for ensuring that information regarding rotational trainee placements is obtained and distributed to the medical staffing team
- Supporting the Medical Staffing team with reporting
About us
Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children's centres, schools and people's homes.
We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary's Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.
Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:
- We're Kind
- We're Fair
- We Listen
- We Care
Job description
Job responsibilities
- To ensure the recruitment of permanent and temporary medical appointments is conducted in accordance with the standards specified by NHS Employers.
- To support in matters pertaining to medical recruitment, providing effective advice and support to the recruiting managers.
- To ensure that all medical recruitment campaigns commence with the appropriate authorisation and that the required documentation has been provided by the recruiting manager and or Medical Staffing Officer.
- To promote a positive, proactive approach to medical recruitment in the Trust, acting as an advocate for open, fair and transparent practices, to ensure that the trust operates best practice recruitment standards at all times.
- To liaise with recruiting managers to plan recruitment timetables including advising on the processes to be followed, working deadlines and best practice, adapting practices to enable managers to recruit successfully to each vacancy.
- To assist with AAC panels on behalf of Medical Recruitment ensuring that correct process is followed including sending out invites, ensuring the panel is correct in terms of numbers and participants.
- To develop and maintain an up-to-date knowledge of the NHS terms and conditions of service in order to support managers in the context of medical recruitment.
- To maintain an up-to-date knowledge of relevant policies and procedures and contribute to updating of policies and procedures, as necessary.
- To ensure that accurate electronic records are maintained for all recruitment campaigns.
- To support the Medical Staffing team with all fixed term locum contracts and liaise with the authorised signatory for staff appointment, change forms and termination forms for appropriate action.
- To ensure pay queries are investigated in a timely manner and escalate to Medical Recruitment Officers if required.
- The post holder is required to process and be an authorised signatory for staff appointment, change forms and termination forms.
- To issue all medical staffing ID badges in a timely manner
- To carry out administrative tasks as directed by Medical Recruitment Officers
At Oxleas NHS Foundation Trust, we offer a wide range of NHS healthcare services to people living in South-East London and to people in prison across England. Our wide array of services includes community health care, such as district nursing and speech and language therapy, care for people with learning disabilities and mental health such as psychiatry, nursing and therapies.
Oxleas is a great place to work. It has been recognised as one of the Top 10 Best Places to Work 2023 by the Sunday Times amongst very big employers. Our staff survey results show that we are in the Top 5 in England and the highest in London for staff experience amongst similar trusts.
We are always delighted to welcome new colleagues to the Oxleas family. We care about making Oxleas a great place to work - its a big priority in our strategy. Come and join us - its a place where our values, teamwork, equity, and wellbeing matter and where you can really help to improve peoples lives.
Ify Okocha
Chief Executive
Job description
Job responsibilities
- To ensure the recruitment of permanent and temporary medical appointments is conducted in accordance with the standards specified by NHS Employers.
- To support in matters pertaining to medical recruitment, providing effective advice and support to the recruiting managers.
- To ensure that all medical recruitment campaigns commence with the appropriate authorisation and that the required documentation has been provided by the recruiting manager and or Medical Staffing Officer.
- To promote a positive, proactive approach to medical recruitment in the Trust, acting as an advocate for open, fair and transparent practices, to ensure that the trust operates best practice recruitment standards at all times.
- To liaise with recruiting managers to plan recruitment timetables including advising on the processes to be followed, working deadlines and best practice, adapting practices to enable managers to recruit successfully to each vacancy.
- To assist with AAC panels on behalf of Medical Recruitment ensuring that correct process is followed including sending out invites, ensuring the panel is correct in terms of numbers and participants.
- To develop and maintain an up-to-date knowledge of the NHS terms and conditions of service in order to support managers in the context of medical recruitment.
- To maintain an up-to-date knowledge of relevant policies and procedures and contribute to updating of policies and procedures, as necessary.
- To ensure that accurate electronic records are maintained for all recruitment campaigns.
- To support the Medical Staffing team with all fixed term locum contracts and liaise with the authorised signatory for staff appointment, change forms and termination forms for appropriate action.
- To ensure pay queries are investigated in a timely manner and escalate to Medical Recruitment Officers if required.
- The post holder is required to process and be an authorised signatory for staff appointment, change forms and termination forms.
- To issue all medical staffing ID badges in a timely manner
- To carry out administrative tasks as directed by Medical Recruitment Officers
At Oxleas NHS Foundation Trust, we offer a wide range of NHS healthcare services to people living in South-East London and to people in prison across England. Our wide array of services includes community health care, such as district nursing and speech and language therapy, care for people with learning disabilities and mental health such as psychiatry, nursing and therapies.
Oxleas is a great place to work. It has been recognised as one of the Top 10 Best Places to Work 2023 by the Sunday Times amongst very big employers. Our staff survey results show that we are in the Top 5 in England and the highest in London for staff experience amongst similar trusts.
We are always delighted to welcome new colleagues to the Oxleas family. We care about making Oxleas a great place to work - its a big priority in our strategy. Come and join us - its a place where our values, teamwork, equity, and wellbeing matter and where you can really help to improve peoples lives.
Ify Okocha
Chief Executive
Person Specification
Qualifications
Essential
- Educated to NVQ level 3 or equivalent level of recruitment experience.
Experience
Essential
- Experience of office administration
Experience
Essential
- Experience of working as part of a team
Experience
Essential
- Experience of using MS Office e.g word, excel, outlook
Experience
Essential
- Experience of working to tight deadlines
Person Specification
Qualifications
Essential
- Educated to NVQ level 3 or equivalent level of recruitment experience.
Experience
Essential
- Experience of office administration
Experience
Essential
- Experience of working as part of a team
Experience
Essential
- Experience of using MS Office e.g word, excel, outlook
Experience
Essential
- Experience of working to tight deadlines
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
